Accessing Funds

Please note: 

  • All payments and reimbursements from the UDR program require that the funding was approved PRIOR to the occurrence of the expense.  
  • Receipts for reimbursements must be original and itemized.  Make copies of the receipts.
  • NEVER pay or reimburse an individual (e.g. a performer, guest lecturer) with your own funds. You will be in violation of tax laws and the university will NOT reimburse you. 
  • Contact the DAS office if you have any questions

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Approved funding can be accessed in any of the following ways: 

UDR Program administrator directly pays on-campus vendors (Conference & Events, Copy Center, etc.)

  • Please consult with the appropriate office for instructions. 
  • All forms should be directed to the UDR Program administrator. 
  • Please be sure your name and department/program is clearly referenced on the documentation.

UDR Program administrator directly pays outside vendor with University credit card

  • This option is best if you are purchasing supplies online, and can also be used if ordering catered food that must be paid in advance.
  • Coordinate direct payment with the UDR Program administrator
  • Original receipts must be delivered to the UDR Program office

UDR Program administrator internally transfers funds to another university department/program

  • Provide the UDR Program administrator with the contact information of the person who has responsibility for receiving the transfer funds.
  • Allow two weeks for the transfer to be completed.

Student expends personal funds and is then reimbursed
    a) Amounts under $100

  • Stop by the UDR Program administrator’s office in Bernstein-Marcus 73-12 to complete a Petty Cash Form.
  • Bring your original receipts. 
  • Once the form is completed and signed, you will take it to the Cashier’s Office on 60 Turner Street and receive a cash reimbursement

    b) Amounts over $99

  • Stop by the Program Administrator’s office in Bernstein-Marcus 73-12 to complete the necessary reimbursement form
  • Bring your original receipts.
  • The UDR Program administrator will send the completed form and receipts to Accounts Payable. 
  • Once Accounts Payable has processed the form, a check will sent to your mailbox.
  • This process usually takes 2-3 weeks.