why provide my information?

Entering your crisis contact information on this page requires very little time, but it may help ensure your safety and that of other Brandeis community members during a crisis.

You may also use the Crisis and Severe Weather Contact Numbers and Email Addresses page to direct Brandeis not to contact you during a crisis except via your campus phone and Brandeis email address.

REgister

Detailed Instructions for Faculty and Staff

Entering your crisis contact information requires very little time, but it may help ensure your safety and that of other Brandeis community members during a crisis or severe weather event.

Changes to your crisis contact information are made on the Crisis and Weather Contact Numbers and Email Addresses page in BUSS.

To visit the page:
  • Visit buss.brandeis.edu, and log into BUSS using your Brandeis username and password.
  • To access BUSS from off-campus:
    • Visit wormhole.brandeis.edu.
    • Log in using your Brandeis username and password.
    • Click on the BUSS link.
    • Log into BUSS using your Brandeis username and password.
  • Under Employee Self-Service, Personal Information, click the Crisis Contact Info link.

You can return to this page at any time to update your crisis and severe weather contact information.

The information that you provide will be used only for crisis communication and severe weather alerts.

Click on a section title below to reveal detailed instructions.

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Voice Messages

Selecting personal phone numbers

During a campus crisis, Brandeis will automatically contact you using your campus phone.

You may also provide up to three personal phone numbers where Brandeis will send voice messages to help you keep up to date and stay safe during a crisis or severe weather event. 

Scroll through the Crisis Contact Info page to the area where you can select personal phone numbers. This area will look like the image below.

  • Select up to three different personal phone numbers, Phone 1, Phone 2 and Phone 3.
  • BUSS will automatically use the phone number that you've already labeled as "Permanent" as Phone 1, one of the phone numbers used to contact you during a crisis or severe weather event. 
    • To select a different number as Phone 1, click on the down-facing arrow next to the Phone 1 box. 
    • From the drop-down menu that appears, select the phone number that you wish to designate as Phone 1.
  • To select Phone 2, click on the down-facing arrow next to the Phone 2 box and select a phone number from the drop-down menu that appears.
  • Follow this process to select Phone 3.

selecting phone numbers

Adding a personal phone number

If you wish to use a phone number that isn't already stored in BUSS as one of your crisis or severe weather contact numbers, you can add that phone number.

  • At the right of the phone numbers area, click the Manage Phone Numbers link in the box.
  • BUSS will display the page Phone Numbers.
  • Click on Add a Phone Number.
  • Click on the down-facing arrow next to the box just above Add a Phone Number.
  • From the drop-down menu that appears, click on the phone type that best describes the number you're about to add. Be aware that the Crisis Contact Info page will only allow you to select numbers labeled as Permanent, Cellular or Crisis Contact Extra for use during a campus crisis or severe weather event.

add a phone number

  • In the empty box in the Telephone column, enter the phone number you wish to add.
  • Click Save.
  • Click OK to confirm the addition of this phone number.
  • Return to the Crisis and Weather Contact Numbers and Email Addresses page so that you may designate the phone number you just added as Phone 1Phone 2 or Phone 3.

Text Messages

Activating your cell phone number to receive text messages

During a crisis, Brandeis can contact you by sending a text message to your cell phone.

To receive these alerts, you must activate your cell phone number.

  • Scroll through the Crisis Contact Info page to the area where you can choose to receive text messages on your cell phone. This area will look like the image below.
  • If you have already stored a cell phone number in BUSS, that number will automatically appear in the text messages area. If you haven't stored a cell phone number, consult the instructions below to add a cell phone number to your personal portfolio in BUSS.
  • Click to place a checkmark in the box labeled Receive SMS/Text Message?.

image of checkbox

Adding a cell phone number
  • At the right of the phone numbers area, click the Manage Phone Numbers link in the box.
  • On the Phone Numbers page, click on Add a Phone Number.
  • Click on the down-facing arrow next to the box just above Add a Phone Number.
  • In the empty box in the Telephone column, enter the number for your personal cell phone.
  • Click Save.
  • Click OK to confirm the addition of this phone number.
  • Return to the Crisis Contact Info page so you can now activate the number to receive crisis and severe weather information via text message.

Email messages

Selecting a personal email address

During a campus crisis or severe weather event, Brandeis will automatically contact you using your Brandeis email account.

You may also provide an additional personal email address where Brandeis will send emails to help you keep up to date and stay safe during a crisis or severe weather event.

  • Scroll through the Crisis Contact Info page to the area where you can select a personal email address. This area will look like the image below.

select email address

  • If you have stored a personal email address in BUSS, that address will appear in Additional.
  • If you have stored more than one email address, you can select which personal email address will be used to contact you during a crisis or severe weather event.
  • Click on the down-facing arrow next to Additional.
  • From the drop-down menu that appears, select the email address that the university should use to contact you during a crisis or severe weather event.
Adding a personal email address

If you wish to be contacted at a personal email address that isn't already stored in BUSS, you can add that email address.

  • At the right of the email addresses area, click the Manage Email Addresses link in the box.
  • BUSS will display the page Email Addresses.
  • Click on Add Email Address.
  • Click on the down-facing arrow next to the box just above Add Email Address.
  • From the drop-down menu that appears, click on the email address type that best describes the address you're about to add.
  • In the empty box in the Email Address column, enter the address.
  • Click Save.
  • Click OK to confirm the addition of this email address.
  • Return to the Crisis Contact Info page to select the email address for use during a crisis or severe weather event.

Final Steps

Confirming and saving your crisis and severe weather contact information
Once you have entered your crisis contact information:
  • Scroll to the bottom of the Crisis Contact Info page.
  • Click to place a checkmark in the box labeled Confirm.
  • Click Submit.
submit crisis contact information
  • BUSS will re-display the Crisis Contact Info page, along with the date and time that you clicked on Submit, to indicate that your information has been saved.

Opting Out

Opting not to be contacted during a campus crisis or severe weather event

During a crisis or severe weather event, Brandeis will automatically contact you via your campus phone and Brandeis email address.

You may direct Brandeis not to contact you during a crisis in any other way during these situations.

To opt not to be contacted except via your campus phone and Brandeis email address: 

  • Near the top of the Crisis Contact Info page, click on the down-facing arrow next to Phone 1.
  • At the top of the drop-down menu that appears, click on the blank line. This will remove any contact information.
  • Repeat this process for Phone 2 and Phone 3.
  • Click to remove the checkmark from Receive SMS/Text Message?
  • Scroll down on the page, and click on the down-facing arrow next to Additional.
  • At the top of the drop-down menu that appears, click on the blank line. This will remove any contact information from Additional.
  • Confirm your desire to opt-out by checking the box next to Confirm Opt Out.
  • Click Submit.