Calendar Policy and Procedures
BrandeisEVENTS is the university’s central events calendar. Only individuals who are part of the Brandeis community and have a UNet ID may submit items for consideration.
BrandeisEVENTS pools and promotes Brandeis University events from a single, central location. It includes events that are sponsored or endorsed by the Brandeis community: faculty, staff, alumni, students and friends. It also includes university-hosted and sponsored events, information sessions, admissions events and athletic events. Classes, department meetings, student club meetings and application deadlines will not be displayed on the calendar.
Anyone with a Brandeis UNet ID can submit an event listing for consideration, but the Office of Communications, in collaboration with calendar managers determine what listings appear online.
Download the best practices for event titles and descriptions (PDF)
Who Can Submit Information to BrandeisEVENTS?
Only individuals with a valid, current Brandeis UNet ID can submit event information for consideration. BrandeisEVENTS only publicizes university-affiliated events and will not publish events by or for third parties. Events requests are considered on a case-by-case basis. The decision to approve or deny a listing request is the responsibility of the Office of Communications in collaboration with Conference Services and designated calendar managers. Approved listings are published to BrandeisEVENTS. This approval process can take up to three business days. Email firstname.lastname@example.org with questions regarding content on the calendar.
Certain information is required in all listings. Failure to include appropriate event information is grounds for event request removal or denial. All event listings must include: title, date/time, location, description, contact information. Linking to external sites that require a separate login (e.g. Facebook) is discouraged, as these sites may not be accessible to all users.
Event information may be edited by the Office of Communications for style and consistency. Proofreading should be performed prior to submitting a listing.
Where and How Events May be Published
BrandeisEVENTS accepts submissions only through authenticated UNet login. Only individuals with a valid, current Brandeis UNet ID can submit event information to consideration.
If an event is submitted with a request for wider public promotion, personnel from the Office of Communications, in collaboration with Conference Services and calendar managers, will filter event submissions based on the nature of the event, the audiences served, and the calendar categories that exist.
If public promotion is selected by the event requestor, featured events and sorting of event listings may be chosen at the discretion of moderators and staff for inclusion on Brandeis Now and other related web properties. This includes, but is not limited to, related websites, mobile devices, social networks, syndicated feeds such as RSS/XML, and other mechanisms.
University Regulation and Authority Over Events
Event information submitted for inclusion on university calendars is assumed to have been approved by appropriate entities at the university prior to submission. Submission of events without appropriate approvals may result in denial of the event listing and the removal of event submission privileges.
Brandeis University reserves the right to delete and/or edit event listings if they do not meet appropriate criteria, violate local, state or federal law, or Brandeis University policies and procedures.
Event Sponsors and Supporting Organizations
Event requests submitted to BrandeisEVENTS should be sponsored or sanctioned by an official university group, college or school, division, center or institute, office or area. These details must be included in the event submission.
Event Updates and Cancellations
Cancellation or edit requests submitted by event requestors or the general public will be considered and managed in a timely manner (within 24 hours) whenever possible. Exceptions may include holidays and weekends.
However, submitters must be aware that the nature of the calendar technology, which “pushes” data to various outlets, may take time to deliver and falls outside the direct control of calendar managers. Event edits may take a period of time to be reflected in various views.