Online Submission

Advantage of Online Submission

The Brandeis Institutional Repository is committed to the long-term preservation of your work. This assures access for future researchers.

Another virtue of electronic submission is that you may submit from an off-campus location. If you complete your thesis and are based off campus, you can make any necessary revisions from your home PC, finalize your document, and electronically submit by the given deadline for graduation.

Print and Electronic Access to Theses in the Brandeis Institutional Repository 

Theses deposited in the Brandeis Institutional Repository will be searchable through major search engines such as Google, thus increasing visibility of your research.

Library Technology Services

You may also contact the graduate school or Library Technology Services (LTS) for technical support. For information about hours and location, please visit LTS.

Submitting Your Thesis in Digital Format 

The gateway to submit your document online is the Brandeis Institutional Repository

  • Acceptable File Formats: The document should appear in Adobe PDF format. You should carefully check the PDF file after conversion, regardless of which software you use to convert to PDF! 
  • No compression or password protection and no digital signature should be used. GSAS can make no changes to the document. Therefore, the burden of how the document looks when it is accessed or printed is entirely the responsibility of the author.  
  • PDF Conversion:Your Word file(s) must be converted into a single PDF.
    • Embed all fonts.
    • Save all JPEG images into PDF
    • In the abstract, list any electronic files that cannot be embedded within the PDF.

**For a PDF tutorial, go here or for more information on working with PDF files contact Research & Instruction Services in Goldfarb Library at the Infopoint Desk, ext. 6-4670.  

All fonts used should be embedded in the document. External or internal links to multi-media files are acceptable. If multi-media elements are used in the document, file formats should be identified in the thesis/thesis abstract. Acceptable file formats include the following: 

Images Audio Video
  • GIF (.gif)
  • JPEG (.jpeg)
  • PDF (.pdf) use Type 1 PostScript fonts
  • TIFF (.tif)
  • AIF (.aif)
  • CD-DA
  • CD-ROM/XA
  • MIDI (.midi)
  • MPEG-2
  • SND (.snd)
  • WAV (.wav)
  • Apple Quick Time (.mov)
  • Microsoft Audio Video Interleaved (.avl)
  • MPEG (.mpeg)

Checklist

*Make sure you have completed EACH step in the formatting checklist before submitting*

Overall Formatting

Margins

  • Left margin: 1 inch
  • Top, bottom, right margins: 1 inch
  • Top margin of first page in each section/chapter: 2 inches

Font

  • Times New Roman, Arial, Cambria, or Calibri
  • Size 12 font (Notes, bibliographic references, and long quotations may be size 10 or 11)

Spacing

  • Double-space all text (including abstract) EXCEPT: Single space all notes, bibliographic references, and long quotations
  • Format for single-sided printing
  • No blank pages

Multi-media elements are all in one of the following acceptable formats:

Images Audio Video
  • GIF (.gif)
  • JPEG (.jpeg)
  • PDF (.pdf) use Type 1 PostScript fonts
  • TIFF (.tif)
  • AIF (.aif)
  • CD-DA
  • CD-ROM/XA
  • MIDI (.midi)
  • MPEG-2
  • SND (.snd)
  • WAV (.wav)
  • Apple Quick Time (.mov)
  • Microsoft Audio Video Interleaved (.avl)
  • MPEG (.mpeg)

Content and page numbers, by section:

Section/Page Content
Title Page 

number not printed on the page, but is still considered page i

Signature Page  number not printed on the page, but is still considered page ii
Copyright Page (only if necessary) number not printed on the page, but is still considered page iii
Acknowledgements (Optional) 
**First page showing a page number**
number is printed and centered on the page, start with iv or iii if no copyright page is used
Abstract  continue with Roman numerals, printed, centered;
-350 words or fewer;
-statement of the problem, procedure and/or methods;
-results;
-conclusion;
Optional: If multi-media elements are used in the document that cannot be embedded within the PDF, they should be identified here.
Preface (Optional) continue with Roman numerals, printed, centered
Table of Contents continue with Roman numerals, printed, centered
List of Illustrations/Figures continue with Roman numerals, printed, centered
Introduction Start with Arabic numerals, beginning with page 1, printed on the page
Main Body, Appendices, Bibliography continue with Arabic numerals, printed, centered;
-Footnotes/endnotes in Chicago style;
-Charts/graphs/tables (optional): Online submission can be digitized in high quality color; Paper submission in black and white 
-Photographs (optional):At least 300dpi, online submission in color; Paper submission in black and white
-Reprint permission letters (if required/applicable);
-Third party software licenses (if required/applicable).





PDF Conversion

  • Embed all fonts.
  • Save images into PDF (all files that cannot be embedded listed in abstract).
  • Either: Use Microsoft Word’s Table of Contents Generator OR Set the hand-typed Table of Contents within a two-column table.

Update your e-mail address for access as an alumnus; Do so by following the instructions here.