Say Thank You

A thank you note is a simple way to express gratitude for someone’s time, insight, consideration, or advice.  It may seem like common sense, but taking the time to write a thank you may differentiate you from the competition.  In addition to showing your appreciation, thank you notes also demonstrate your genuine interest and enthusiasm, reiterate your relevant skills, and make another good impression.

Occasions

There are many occasions for which a thank you note is appropriate.

Writing Your Thank You Note

Your thank you note(s) should:

  • Be sent within 24 hours after the meeting.
  • Be brief and genuine yet very professional. Never use slang or other informal language.
  • Be personalized. It should be addressed to a specific person and should reference something from your conversation that was particularly helpful, meaningful, or interesting.
  • Indicate next steps.  If the person referred you to another friend or colleague, state your plan of action for contacting that person.  If you plan to apply for a position after your interaction, indicate that, too. 
  • Be proofread and free from mistakes and misspellings (especially of people’s names and titles).
  • Be printed on high-quality paper or handwritten on a simple note card.  Other times it may be acceptable or timelier to send a thank you note by email. The note should be as formal as if you were sending it through the mail.