Eligible employees may enroll in Brandeis University courses on a space-available basis and receive up to 100 percent tuition remission. Courses may be taken from any of the university schools:
College of Arts and Sciences (undergraduate and graduate)
As a rule, employees may enroll in one course per semester, for a total of three courses per calendar year. Eligible employees may enroll in two courses during a single semester by obtaining written permission from their supervisor or department head and complying with the annual three-course limit. It is possible to enroll in four courses per year if two of the courses are taken during the two summer semesters.
If courses fall during normal work hours, employees must receive permission from their supervisor and make arrangements with their supervisor or department head to make up missed work time.
Due to the duration, cost, and credits, we will count two module courses (course numbers ending in “f”) in the Heller School and International Business School as one regular course for the purposes of tuition-remission eligibility.
After three months of consecutive employment at the university:
- Full-time staff and faculty are eligible to receive 100 percent tuition remission for one Brandeis University course per semester.
- Full-time staff members who work an academic year (35 hours per week, 39 weeks per year) are eligible to receive 100 percent tuition remission for two Brandeis University courses per calendar year (one per semester).
- Benefits-eligible part-time staff and faculty are eligible to receive prorated tuition remission for one course per semester. The tuition discount is equal to the employee's full-time equivalency (FTE) rate. For example, an employee who is considered 0.60 FTE would receive a 60 percent tuition reduction.
Taxation of Graduate Level Tuition Benefits
The Federal and Massachusetts State governments mandate that any tuition remission received for graduate level courses that are NOT job related are subject to State, Federal and FICA taxation once the total amount of benefits exceeds $5,250 in a calendar year. If the selected course(s) is (are) job related, there is no taxation at all on the State or Federal level.
All employees declaring that they are taking job-related graduate courses at Brandeis University must complete a Tuition Remission Taxation Waiver form and submit it along with the tuition remission application. Taxes must be deducted out of the current calendar year. If you notify us of your intention to take a taxable course and there is limited time until December 31st of the current year, we reserve the right to readjust the taxable gross amount on your W-2 form in order to comply with Federal and/or State law.
Tax Exemption Request
Tuition-remission benefits for graduate courses are considered taxable if the course is not related to an employee's job. Employees who believe a course is job-related must, along with the employee's supervisor, complete a Graduate Tuition Remission Tax Exemption form (PDF), and submit it along with the Tuition Remission Application (PDF). Please complete one form for each course.