Important Contacts

Human Resources/Payroll Processing Guide

This online guide is designed to assist users with PeopleSoft transactions and to explain PeopleSoft terminology and concepts.  A typical user is someone who is responsible for initiating or approving payment to an employee of Brandeis University.

The term “employee” in this guide refers to all staff, temporary employees, faculty members and postdoctoral fellows.  This guide is not to be used as reference for paying students, graduate students, stipends, consultants or temporary workers hired through a placement agency. 


For information on paying students, please visit:

For information on paying consultants, please visit:

Each section of this guide outlines common procedures such as hiring, changes in pay and/or status, processing leaves of absence, one-time payments and employment terminations.

In addition to the Office of Human Resources and the payroll office, several other offices are involved in the pay process. The role of each is explained below.

Office of Budget and Planning

The Office of Budget and Planning prepares and oversees the budgets of the university and maintains budget policies and procedures to meet overall university goals. This office also facilitates integrated planning, manages the long-range financial plan and conducts appropriate budget and planning research.

Sponsored Programs Accounting

The Office of Sponsored Programs Accounting is primarily responsible for ensuring compliance with sponsor regulations, billing and collection, and financial reporting to sponsors. 

Office of Research Administration

The Office of Research Administration is the institutional office at Brandeis responsible for the review, submission and acceptance of grants and contracts for research, education and public service.