Signature Checklist
Below is a description of responsibilities of each authorized signature. Please refer to the Approval Matrix in order to determine which signatures are required for a specific action.
Department Head confirms:
- position is essential to the operation of the Department/RCM/Center or Institute
- funding is available within specific Department/RCM/Center or Institute current and future Original Budgets
- accuracy of chargeline(s)
Budget Manager confirms:
- position is essential to the operation of the Department/RCM/Center or Institute
- funding is available within overall Original University Budget and specific Department/RCM/Center or Institute current and future Original Budget
- accuracy of chargeline(s)
Principal Investigator confirms (if applicable):
- that the expense being charged to the grant is necessary to achieve the objectives of the approved grant
- that the expense is allocable to that particular project
- that the expense is allowed and that funds are available
Sponsored Program Accounting confirms (if applicable):
- that the expense complies with the terms and conditions of the award
Dean, Provost, or Senior Vice President confirms:
- position falls within the constraints of the Board Approved Original University Budget
- that replacement, new hire, and/or new position is essential to the operation of the University
- that the position is consistent with the objectives of the University's Integrated Plan
Human Resources:
- reviews submitted justification, particularly concerning instances when the University is in a hiring freeze
- confirms comparable compensation
- confirms equity
- confirms appropriate signature have been obtained
- confirms fair search process has/will be adhered to when applicable
Office of Budget & Planning confirms:
- funding source(s)
- fiscal-year-to-date salary expense
- position falls within the constraints of the Board Approved Original University Budget