Signature Checklist

Below is a description of responsibilities of each authorized signature.  Please refer to the Approval Matrix in order to determine which signatures are required for a specific action.

Department Head confirms:

  • position is essential to the operation of the Department/RCM/Center or Institute
  • funding is available within specific Department/RCM/Center or Institute current and future Original Budgets
  • accuracy of chargeline(s)

Budget Manager confirms:

  • position is essential to the operation of the Department/RCM/Center or Institute
  • funding is available within overall Original University Budget and specific Department/RCM/Center or Institute current and future Original Budget
  • accuracy of chargeline(s)

Principal Investigator confirms (if applicable):

  • that the expense being charged to the grant is necessary to achieve the objectives of the approved grant
  • that the expense is allocable to that particular project
  • that the expense is allowed and that funds are available

Sponsored Program Accounting confirms (if applicable):

  • that the expense complies with the terms and conditions of the award

Dean, Provost, or Senior Vice President confirms:

  • position falls within the constraints of the Board Approved Original University Budget
  • that replacement, new hire, and/or new position is essential to the operation of the University
  • that the position is consistent with the objectives of the University's Integrated Plan

Human Resources:

  • reviews submitted justification, particularly concerning instances when the University is in a hiring freeze
  • confirms comparable compensation
  • confirms equity
  • confirms appropriate signature have been obtained
  • confirms fair search process has/will be adhered to when applicable

Office of Budget & Planning confirms:

  • funding source(s)
  • fiscal-year-to-date salary expense
  • position falls within the constraints of the Board Approved Original University Budget

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