Course Retention Policy

Objective

Information Technology Services (ITS) is instituting a course retention policy with the following objectives:

Overview

Why

Many faculty find it valuable to refer back to prior iterations of course materials in LATTE. At the same time, LATTE is not designed for unlimited course storage, and carrying materials over indefinitely can diminish the performance of the application and divert resources better used on current support and enhancements.

Who

All Brandeis University faculty/instructors who deliver courses in LATTE.

When

The Course Retention Policy is effective January 1, 2019.

Policy Highlights

The retention period will be 6 academic terms, as many courses repeat every other year. Courses older than 6 terms will be archived, after which they will be recoverable for one additional year.

Note: Courses created prior to the Spring 2017 academic term will be archived and courses created prior to the Spring 2016 academic term and older will be removed from the system.

Best Practices for Saving Course Materials

If there are materials from earlier course sites that you wish to save, there are three quick and easy options:

  1. You can create a course backup file and save it to Box, Google Drive or other storage. This file will later need to be restored within Latte (Moodle) before you can pull out individual items, but it maintains the organization of the files more exactly. It also includes all of your Latte (Moodle) activities such as assignments, quizzes, etc. The ability to restore a course backup completely accurately may decrease over time.
  2. You can download all instructor files and save the resulting folder full of files to Box, Google Drive or elsewhere. This allows you to pick and choose to re-use individual files, but does not maintain the course structure or any course activities. This solution should have high longevity.
  3. You can print and/or save a PDF of your course page as a record of your course organization. Our Latte (Moodle) course pages are printer friendly, so that a printed course page can serve in many cases as a course syllabus. This solution has high longevity.

Resources

To retrieve and restore an archived course (i.e., older than 6 terms), please refer to the following:

Questions

For technical support with LATTE, contact the Technology Help Desk by submitting a help request or calling 781-736-HELP (x64357).