Course Reserves

Information for Faculty/Instructors

Submit a Course Reserve Request

Faculty members and instructors may put books and media on reserve by completing the request form below or by completing a paper form at the Information and Borrowing Desk.

Please allow 2-3 business days to process reserve requests for library-owned materials, and 5+ business days to order and process purchase requests for reserve materials. Requests submitted within 2 weeks of the first day of classes will experience significantly longer processing times.

Reserve processing is available: Monday — Friday, 8:00 a.m. — 4:00 p.m. (excluding university staff holidays). If you have any questions, please email reserve@brandeis.edu or call 781-736-4591.

E-books are the preferred format for reserve texts and will be purchased in lieu of print whenever possible.

Instructors can add films from the Brandeis Library’s collection to their LATTE course for students to view on- and off-campus, 24/7. For more information, visit LATTE Videos.

For more information searching for course reserves in OneSearch and on borrowing procedures, visit the Course Reserves Borrowing page.

Brandeis University is committed to full compliance with the laws governing the use of copyrighted material for academic purposes. For more information ready our Course Reserve Copyright Policy.

Frequently Asked Questions

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What type of materials can be put on reserve?

We accept materials such as books, videos, and audio CDs for reserve.

  • We cannot put any unauthorized reproduction of a book, video or CD on reserve. All reserve materials must be lawfully acquired or purchased copies. We may contact you if more information is needed to determine if an item is authorized. Please email reserve@brandeis.edu with specific inquiries.

  • Materials borrowed from another library, rental store or obtained through Interlibrary loan may not be placed on reserve.

  • Reserve materials will be removed from Reserve at the end of each semester, unless special arrangements are made.

  • Library Reference, journals and other non-circulating materials are not placed on reserve. They do not circulate outside of the library and will be available to your students on the shelf. Exceptions to this policy are reviewed on a case by case basis. Please email reserve@brandeis.edu with specific inquiries.

  • Journal articles and book chapters should be uploaded or linked to your LATTE course. They are not accepted for physical reserve. Please observe all copyright and fair use guidelines.

  • Personal items may be placed on reserve if they are authorized, legal copies.

    • If a library copy is available, we advise against putting personal materials on course reserve.

    • Personal copies must be marked for use with our library software system. They cannot be protected from wear and tear.

    • The library cannot assume responsibility for replacing personal copies that are stolen, lost, or damaged; although every effort will be made to prevent this from occurring.

    • Personal materials will be returned by campus mail at the end of each semester.

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Can I put articles, e-books, videos, etc. on reserve?
  • Articles, chapters, e-books, videos and audio files can be shared with students via LATTE, Brandeis University's online learning environment.

  • Journal articles and e-books can be shared easily with students by linking to the article/e-book within a LATTE course. You can even create a link to specific chapters within a book. For help with linking to e-resources, please contact the Technology Help Desk.

  • You can upload readings and documents to your LATTE courses, including articles, chapters and images. Please take the time to review our copyright guidelines.

  • Audio materials (language lessons, music files, etc.) can be digitized and shared with students in your LATTE course. Please contact the Technology Help Desk to request these materials well in advance of the start of the semester.

  • Videos from the library’s collection can be made available on LATTE. Please visit the page LATTE Videos page for more information on this service.

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How can I request an item be purchased for reserve?

To request a reserve purchase, fill out the Course Reserves Request form. Include as much information about the item as possible (title, author, ISBN, edition). It is important to submit reserve purchase requests well in advance of the date they are needed in your class.

The library will make every reasonable effort to fulfill purchase requests for reserve. However, because of budget and space constraints, we cannot guarantee to purchase all items requested for reserve. Additional justification for a purchasing may be required for more expensive materials. We will not purchase multiple copies of a title.

E-books are the preferred format for reserve texts and will be purchased in lieu of print whenever possible.

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How long can a user borrow a reserve item?

Unlike materials from the stacks, reserve materials have the following restrictions:

  • Check out periods for reserve materials are:

    • 2 hours for books

    • 4 hours for video and audio materials

  • Reserve materials cannot be renewed; we ask students to wait 15 minutes before trying to check out an item for a second time.

  • Students may check out one reserve item at a time.

  • Reserve items can only be used in the library.

  • Library-owned books may be taken out of the library within 2 hours of closing. They must be returned when the library opens the following morning: current library hours.

  • Personal items cannot leave the library.

Late fees are $2.00 per hour for reserve materials (more information on library fees). Please hand returns to a desk worker to make sure the item is checked into system. To dispute a late fee, please email borrowing@brandeis.edu.