Brandeis Directory

Offices Directory Guide for Administrators

Frequently Asked Questions

Toggle
Who can edit the directory information for my office?

Your directory administrator can edit directory information for your office. If your office doesn't have a directory administrator or a secondary administrator is needed, please contact Identity Management at idm@brandeis.edu. Please secure approval from your department manager/chair or the current directory administrator before submitting your request to Identity Management.

Toggle
My office doesn't appear in the Offices Directory. How do I request a new office?

In the Offices Directory Management tool, all offices are called departments. To request a new department (a stand-alone department, not associated with any existing department), please contact Identity Management at idm@brandeis.edu.

Toggle
How do I create a new subdepartment?
  • Go to the department administration page, select your department and scroll to the bottom of the page.

  • In the New Subdepartment text field, enter the name for the new subdepartment and click the Add button.

  • Once you've added the new subdepartment, you'll be taken to the page where you can edit that new subdepartment.

Toggle
How do I update directory information for staff and faculty?

Offices Directory administrators can edit department information as well as directory information for staff and faculty assigned to their department.

  • Go to the department administration page and select your department, or search for the person's last name.

  • Select the person you wish you edit.

  • Make your updates under User Information and click the Save User Info button.

Toggle
Why won't the system let me edit information for someone I have selected?

If the system won't let you edit information for someone you have selected, that means the person is not yet a member of your department. Once you add the person to your department, you'll have access to edit them.

Toggle
How do I add someone to my department or subdepartment?

There are two ways to add people to your department or subdepartment.

Method 1

  • Go to the department administration page.

  • In the text field under Person, enter the person's last name and click the View Person button.

  • Select the person you wish you edit.

  • Click the Add a New Role/Department button.

  • Select a role (Staff, Faculty, etc.) and a department from the dropdown menus. The department dropdown lists all the departments that you are an administrator of, so if you manage multiple departments, be careful that you are adding individuals to the right department.

  • Click the Add Role & Department button.

Method 2

  • Go to the department administration page and select your department.

  • Scroll down to Individuals Not in a Subdepartment or the relevant subdepartment.

  • In the text field next to Add, enter the person's username (usually the first part of someone's email address before @brandeis.edu).

  • Select a role (Staff, Faculty, etc.) from the dropdown.

  • Click the Add Member button.

Toggle
I made a mistake and added someone to the wrong department. How do I fix it?
  • Go to the department administration page and select your department, or search for the person's last name.

  • Select the person you wish you edit.

  • If necessary, add the correct role and department and click the Primary Job radio button.

  • Click the Remove button to delete the incorrect role and department.

Toggle
How do I remove someone from a subdepartment?
  • Go to the department administration page and select your department, or search for the person's last name.

  • Select the person you wish you edit.

  • If necessary, click the Primary Job radio button next to the correct role and subdepartment.

  • Click the Remove button to delete the incorrect role and subdepartment.

Toggle
How do I update my own directory information?

Staff and faculty members can update their own contact information on the User page. Contact your office's directory administrator to be added to or removed from departments or subdepartments.