If you haven't yet put together your application, go to the IRB's Forms and Instructions page for all forms and detailed instructions on how to assemble your initial application.

Application Review Process

Ready to submit your initial application? Below is an outline of the review process your application will undergo.

1) Once both the electronic pdf and original signed hard copy of your application are received by the IRB office, you will receive a confirmation of receipt.

2) Your application will undergo an administrative review and the office may send you suggestions for improving your application.

3) If you do receive suggestions, please make the appropriate changes and send the revised application (electronically -- a hard copy is not necessary) to the IRB office.

4) Once the office has received your revisions, your application will be assigned a category of review:

  • Exempt - the application is reviewed on a rolling basis by a member of the IRB or a qualified member of the IRB office staff

  • Expedited - the application is reviewed on a rolling basis by designated reviewers assigned by the IRB chair

  • Full Committee - the application requires review by the fully convened IRB at a monthly meeting

5) If the IRB office determines your application qualifies for exempt status and requires no further revisions, you will be notified that you may proceed with your planned research immediately.

If the IRB office determines your application qualifies for expedited review, the IRB chair will designate one or more IRB members to review your application. Possible outcomes of this review are:

  • Approval: Your application is approved and no changes are required or recommended.

  • Requires Revisions: Your application cannot be approved without revisions, clarifications, or additional documents. Once these are submitted, the review process will recommence.

  • Does not qualify for Expedited Review: Your application does not qualify for expedited review and the full committee review process is observed.

If your application does not qualify for exempt status or expedited review, it will be reviewed at a convened meeting of the committee (full committee review). Possible outcomes of this review are:

  • Approval: Your application is approved and no changes are required or recommended.

  • Requires Revisions: Your application cannot be approved without revisions, clarifications, or additional documents. Once these are submitted, the review process will recommence (at this point a subset of the committee may be designated to review your revisions on a rolling basis).

  • Disapproval: Your application cannot be approved due to issues the committee believes are non-revisable and inherent in the research.

6) Once this review is complete, the IRB office will notify you of the determination and next steps.

7) When you receive your determination notification, be sure to keep a copy with your application for your own records.

8) You should carefully note the following requirements in your IRB determination:

Start Date

  • The date upon which you may begin your research.

End Date

  • The final date upon which you may collect or analyze data. If the research is Exempt, there is no end date.

Responsibilities

  • Note that there is no "retroactive" IRB approval - no research may begin before the start date. If your research is begun before your application is approved, you will be out of compliance.

  • If your research will continue beyond the end date, you must submit a continuation request 30 days prior to the end date. (See the IRB's Forms and Instructions page for details.)

  • Note that if your research is continued beyond the end date and before a continuation request is approved, you will be out of compliance.

  • (Suggestion: Mark the 30-day-prior date on your calendar and set a reminder one week in advance so that you don't forget!)

  • When your research is complete -- even for exempt research -- you must submit a termination report. (See the IRB's Forms and Instructions page for details.)