HR/Payroll Bulletin - Spring 2002

Topic:		Vacation accrual and carry over for non-exempt employees
Effective Date:		May 2002
Current Policy		All benefit-eligible non-exempt employees accrue vacation time on a monthly basis. The amount that may be carried over is ten days per year. Carry over runs from one fiscal year (July 1) to the next. Accrual and carry over are pro-rated for less than full time employees.
What's New?		Vacation time will accrue on a per pay period basis and will be based on time worked or paid leave (overtime is excluded). The amount that may be carried over will depend on length of service as follows for full-time employees: Up to five years of service may carry over ten days. Five years of service completed may carry over fifteen days. Ten years of service completed may carry over twenty days. The carry over date will be changed to January 1. At the time of termination, employees will be paid for no more than the allowable carry over plus what has accrued in the current year starting January 1. Other personnel policies regarding the use of vacation time will remain the same.
Why?		PeopleSofttracks vacation accrual based on a calendar year, not a fiscal year.
Who does this affect?		The change will not have a significant impact on most employees. The carry over enhancement will benefit those employees who have been employed more than five years.
For more information		Questions about vacation accrual and the carryover policy for non-exempt employees may be addressed to: the HRIS section in the Office of Human Resources and Employee Relations at extension 6-4461 or email Eric Trinh at trinh@brandeis.edu.

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