Other Expenses - alphabetical

Brandeis PEAK Project
Account Code List

Other Expenses 7000-8999 (Alphabetical)

Contents

Books and Library Materials

CAFs

Campus Services

Equipment

General Institutional

Materials and Supplies

Repairs and Maintenance

Services

Transfers

Travel and Meetings

Books and Library Materials

7311 -

Book Binding

Expense of binding and re-binding periodicals and books

7305 -

Books, Tapes, Articles

Acquisitions for permanent use in libraries, academic research, and administrative offices, excluding subscriptions

7320 -

Library Continuation

Library use only

7308 -

Library Research Services

On-line access to specialized databases

7314 -

Micromaterial

Library use only

7326 -

Music Scores
Sheet music

7323 -

Phonographs

Library use only

7317 -

Serials

Library use only

CAFs

8114 -

Area Renovation

Facilities and Accounting Office use only

8199 -

Capitalization

Facilities and Accounting Office use only

8112 -

Design

Facilities and Accounting Office use only

8113 -

Facility Renewal

Facilities and Accounting Office use only

8117 -

Furniture & Equip

Facilities and Accounting Office use only

8115 -

Major Revovation

Facilities and Accounting Office use only

8116 -

New Construction

Facilities and Accounting Office use only

8111 -

Planning/Study

Facilities and Accounting Office use only

Campus Services

7509 -

Animal Lab

Internal chargebacks for campus housing and care of lab animals. Used by the University department providing the service

7515 -

Campus Police

Internal chargebacks for campus security events. Used by the University department providing the service

7517 -

Event Services

Internal chargebacks for campus event services, excluding food and alcohol. Used by the University department providing the service

7511 -

Lab Analysis

Internal chargebacks for campus lab work. Used by the University department providing the service

7512 -

Laboratory Gases

Used by the University department providing the service

7529 -

Local Calls

Internal chargebacks for local calls and telephone use. Used by the University department providing the service

7505 -

Machine Shop

Internal chargebacks for campus machine shop services. Used by the University department providing the service

7519 -

Maintenance Chgs

Internal chargebacks for campus facilities work orders. Used by the University department providing the service

7507 -

Media Support

Internal chargebacks for campus media events. Used by the University department providing the service

7531 -

Pager Chgs

Internal chargebacks for expense of pagers. Used by the University department providing the service

7525 -

Photocopy Chgs

Internal chargebacks for campus copy services. Used by the University department providing the service

7513 -

Photography

Internal chargebacks for campus photography services. Used by the University department providing the service

7521 -

Printing Center

Internal chargebacks for campus printing services. Used by the University department providing the service

7523 -

Publication Chgs

Internal chargebacks for campus publications. Used by the University department providing the service

7506 -

Summer Housing

Used by the University department providing the service

7533 -

Telecomm Eqp

Internal chargebacks for on-campus telecommunication equipment. Used by the University department providing the service

7535 -

Telecomm Install

Internal chargebacks for telecommunication installation services. Used by the University department providing the service

7527 -

Toll Calls

Internal chargebacks for toll calls. Used by the University department providing the service

7516 -

Van Services Rental

Internal chargebacks for campus vans. Used by the University department providing the service

Equipment

7411 -

Accommodate Equip < 2500

Equipment Purchases less than $2,500 required for documented disability needs, including delivery and installation

7420 -

Accommodate Equip > 2500

Equipment Purchases greater than $2,500 required for documented disability needs, including delivery and installation

7408 -

Furn & Equip < 2500

Furniture and movable equipment costing less than $2,500 (including inexpensive computer components cables, memory, cards, mice), including delivery and installation

7417 -

Furn & Equip > 2500

Furniture and movable equipment greater than $2,500, including delivery and installation

7405 -

Software < 2500

Computer Software purchases less than $2,500, including shipping

7414 -

Software > 2500

Computer Software purchases greater than $2,500, including shipping

General Institutional

7805 -

Admin Allowances Title IV

Accounting Office use only

7829 -

Amortization

Accounting Office use only

7807 -

Bad Debt Expense

Accounting Office use only

7845 -

Bank Fees

Accounting Office use only

7815 -

Collection Fees

Accounting Office use only

7821 -

Debt Principal Paid

Accounting Office use only

7901 -

Decap Gains

Accounting Office use only

7817 -

Depreciation Expense

Accounting Office use only

7853 -

F&A Cost

Accounting Office use only

7854 -

F&A Manual Adjustment

Accounting Office use only

7834 -

Functional Allocation

Accounting Office use only

7848 -

Gift Distributed

Accounting Office use only

7839 -

Insurance Expense

Accounting Office use only

7825 -

Interest Expense

Accounting Office use only

7813 -

Investment Fees

Accounting Office use only

7847 -

Licenses & Permits

Accounting Office use only

7851 -

Life Inc Liab Adj

Accounting Office use only

7849 -

Life Inc Payments

Accounting Office use only

7809 -

Loan Cancellations

Accounting Office use only

7837 -

Loss on PPE Disposal

Accounting Office use only

7835 -

Loss on Refinancing

Accounting Office use only

7833 -

Reserve Chg Alloc

Accounting Office use only

7843 -

Securities Fees

Accounting Office use only

7841 -

Taxes

Accounting Office use only

7811 -

Trustee & Admin Fees

Accounting Office use only

Materials and Supplies

7101 -

Classroom & Academic Supplies

Classroom and other academic supplies not included in other categories

7125 -

Diplomas

Expenses for producing diplomas

7121 -

Dues/Memberships

Fees for professional and academic organizations.

7112 -

Fabrication Expenses

Research equipment fabrication. Fund 15 or 16 Sponsored Programs only

7119 -

Freight

Shipping charges for merchandise and materials.

7114 -

Gasoline Expense

Gasoline for University-owned vehicles

7129 -

Inventory Adjustment

Adjustments to reconcile accounting records to physical counts

7107 -

Lab Supplies

Regular stock items, including chemicals, glassware, animals, small tools. University Stockroom use only

7115 -

Mail Expense

Standard postage and mail services

7113 -

Maintenance Supplies

Buildings, equipment, and grounds upkeep, including cleaning products, motor oil, fertilizer

7105 -

Office Supplies

Stationary, desk supplies, forms, photocopy paper, toner, ink cartridges, and similar materials excluding computer supplies

7180 -

Other Expense

Any expenses not captured by another category

7110 -

Other Supplies

Supplies not included in other categories, such as theater costumes

7131 -

Over/Short Account

Adjustments for small discrpancies in cash deposits. Accounting Office use only

7117 -

Priority Mail

Special delivery and Courier services, including FedEx, DHL, and UPS

7111 -

Research Supplies

Lab and research material not stocked by the University

7123 -

Subscriptions

Departmental newsletters, journals, and other periodicals

7127 -

Uniforms

Special clothing required by a University department

Repairs and Maintenance

7603 -

Carpet Repairs

Facilities use only

7607 -

Dorm Damage Expense

Facilities use only

7614 -

Electricity

Electric utility charges

7604 -

Elevator Repairs

Facilities use only

7605 -

Furn & Appliance Repairs

Facilities use only

7601

General Repairs

Repairs not specifically referenced in another repair account

7606 -

Glass Replacement

Facilities use only

7620 -

Heating Oil

Heating oil utility charges

7617 -

Natural Gas

Utility charges

7602 -

Paving & Lining

Facilities use only

7609 -

Pest & Animal Control

Facilities use only

7610 -

Roofing Repair

Facilities use only

7611 -

Snow Removal

Facilities use only

7608 -

Trash Disposal

Removal of solid non-hazardous waste, Facilities use only

7624 -

Water

Water utility charges

Services

7241 -

Advertising/PR

Producing and publishing ads for employees. Creative and layout services and space charges

7221 -

Athletic Officials

Non-employee services required for sporting events

7243 -

Audit Fees

Services of external professional accounting firms

7207 -

Consultants Expenses

Expenses occurred by non-employees under consulting agreements

7205 -

Consultants/Indep Contractors

Services provided by non-employees that are no on-going agreements. See Contract Services, 7209, for on-going agreements.

7209 -

Contract Services

On-going agreements to provide University services such as Dining, Health Services, Copy, and Mail

7231 -

Hazardous Waste Disp

Removal and disposal of environmentally sensitive materials

7219 -

Honoraria

Payment or gratuity for professional services for which a standard fee is not normally established

7233 -

Human Subject Pay

Payments to volunteers for participation in research

7245 -

Legal Fees

External Legal services

7215 -

Photocopies-Off Campus

Non-Brandeis duplication services

7213 -

Photography-Off Campus

Non-Brandeis photography services

7211 -

Printing-Off Campus

Non-Brandeis printing services

7237 -

Prizes/Awards

Payments in recognition of individual or group achievement or excellence

7235 -

Relocation

Moving expenses for University employees

7225 -

Rent-Equip & Other

Payment for occasional rental of equipment and anything else not space-related, i.e., commencement tents

7227 -

Rent-Space

Office space, off-campus apartments, storage

7229 -

Service Contracts

Software and other licensing and equipment maintenance agreements. ex: software, computers, theater scripts

7216 -

Signage

Facilities use only

7223 -

Subcontracts <= $25,000

Grant-funded services performed for Brandeis by others under $25,000

7224 -

Subcontracts > $25,000

Grant-funded services performed for Brandeis by others over $25,000

7217 -

Temp Help Agencies

Fees for temporary personnel services

7239 -

Training

Courses to enhance employee performance

Transfers

7905 -

Intrafund Transfers

Accounting Office use only

7916 -

Transfer To/From CAF

Accounting Office use only

7913 -

Transfer To/From Endowment

Accounting Office use only

7910 -

Transfer To/From Grants

Accounting Office use only

7914 -

Transfer To/From Life Income

Accounting Office use only

7911 -

Transfer To/From Loans

Accounting Office use only

7907 -

Transfer To/From Operations

Accounting Office use only

7909 -

Transfer To/From Reserves

Accounting Office use only

7915 -

Transfer To/From Rest Gifts

Accounting Office use only

Travel and Meetings

7370 -
Alcohol
Alcoholic beverages purchased for University events, i.e., fund-raising dinners, functions, parties. (Not allowable for sponsored research events.)

7360 -

Travel Training

Hotel, meals, airfare, car rental expenses for University business travel in the U.S. For use on training grants only.

7361 -

Off-Campus Meals & Events

Off-campus meals not included in seminar fees and off-campus University events.

7367 -

On-campus Meetings or Meals

Food and meeting costs for on-campus events

7364 -

Seminars/Workshops

Fees for off-campus professional and academic meetings

7355 -

Travel Domestic

Hotel, meals, airfare, car rental expenses for University business travel in the U.S.

7358 -

Travel Foreign

Hotel, meals, airfare, car rental expenses for University business travel outside the U.S.

7360 -

Travel Trainee


Other Expenses 7000-8999 (Alphabetical)

	Contents
		Books and Library Materials
		CAFs
		Campus Services
		Equipment
		General Institutional
		Materials and Supplies
		Repairs and Maintenance
		Services
		Transfers
		Travel and Meetings


Books and Library Materials
7311 -	Book Binding	Expense of binding and re-binding periodicals and books
7305 -	Books, Tapes, Articles	Acquisitions for permanent use in libraries, academic research, and administrative offices, excluding subscriptions
7320 -	Library Continuation	Library use only
7308 -	Library Research Services	On-line access to specialized databases
7314 -	Micromaterial	Library use only
7326 -	Music Scores	Sheet music
7323 -	Phonographs	Library use only
7317 -	Serials	Library use only


CAFs
8114 -	Area Renovation	Facilities and Accounting Office use only
8199 -	Capitalization	Facilities and Accounting Office use only
8112 -	Design	Facilities and Accounting Office use only
8113 -	Facility Renewal	Facilities and Accounting Office use only
8117 -	Furniture & Equip	Facilities and Accounting Office use only
8115 -	Major Revovation	Facilities and Accounting Office use only
8116 -	New Construction	Facilities and Accounting Office use only
8111 -	Planning/Study	Facilities and Accounting Office use only


Campus Services
7509 -	Animal Lab	Internal chargebacks for campus housing and care of lab animals. Used by the University department providing the service
7515 -	Campus Police	Internal chargebacks for campus security events. Used by the University department providing the service
7517 -	Event Services	Internal chargebacks for campus event services, excluding food and alcohol. Used by the University department providing the service
7511 -	Lab Analysis	Internal chargebacks for campus lab work. Used by the University department providing the service
7512 -	Laboratory Gases	Used by the University department providing the service
7529 -	Local Calls	Internal chargebacks for local calls and telephone use. Used by the University department providing the service
7505 -	Machine Shop	Internal chargebacks for campus machine shop services. Used by the University department providing the service
7519 -	Maintenance Chgs	Internal chargebacks for campus facilities work orders. Used by the University department providing the service
7507 -	Media Support	Internal chargebacks for campus media events. Used by the University department providing the service
7531 -	Pager Chgs	Internal chargebacks for expense of pagers. Used by the University department providing the service
7525 -	Photocopy Chgs	Internal chargebacks for campus copy services. Used by the University department providing the service
7513 -	Photography	Internal chargebacks for campus photography services. Used by the University department providing the service
7521 -	Printing Center	Internal chargebacks for campus printing services. Used by the University department providing the service
7523 -	Publication Chgs	Internal chargebacks for campus publications. Used by the University department providing the service
7506 -	Summer Housing	Used by the University department providing the service
7533 -	Telecomm Eqp	Internal chargebacks for on-campus telecommunication equipment. Used by the University department providing the service
7535 -	Telecomm Install	Internal chargebacks for telecommunication installation services. Used by the University department providing the service
7527 -	Toll Calls	Internal chargebacks for toll calls. Used by the University department providing the service
7516 -	Van Services Rental	Internal chargebacks for campus vans. Used by the University department providing the service


Equipment
7411 -	Accommodate Equip < 2500	Equipment Purchases less than $2,500 required for documented disability needs, including delivery and installation
7420 -	Accommodate Equip > 2500	Equipment Purchases greater than $2,500 required for documented disability needs, including delivery and installation
7408 -	Furn & Equip < 2500	Furniture and movable equipment costing less than $2,500 (including inexpensive computer components cables, memory, cards, mice), including delivery and installation
7417 -	Furn & Equip > 2500	Furniture and movable equipment greater than $2,500, including delivery and installation
7405 -	Software < 2500	Computer Software purchases less than $2,500, including shipping
7414 -	Software > 2500	Computer Software purchases greater than $2,500, including shipping


General Institutional
7805 -	Admin Allowances Title IV	Accounting Office use only
7829 -	Amortization	Accounting Office use only
7807 -	Bad Debt Expense	Accounting Office use only
7845 -	Bank Fees	Accounting Office use only
7815 -	Collection Fees	Accounting Office use only
7821 -	Debt Principal Paid	Accounting Office use only
7901 -	Decap Gains	Accounting Office use only
7817 -	Depreciation Expense	Accounting Office use only
7853 -	F&A Cost	Accounting Office use only
7854 -	F&A Manual Adjustment	Accounting Office use only
7834 -	Functional Allocation	Accounting Office use only
7848 -	Gift Distributed	Accounting Office use only
7839 -	Insurance Expense	Accounting Office use only
7825 -	Interest Expense	Accounting Office use only
7813 -	Investment Fees	Accounting Office use only
7847 -	Licenses & Permits	Accounting Office use only
7851 -	Life Inc Liab Adj	Accounting Office use only
7849 -	Life Inc Payments	Accounting Office use only
7809 -	Loan Cancellations	Accounting Office use only
7837 -	Loss on PPE Disposal	Accounting Office use only
7835 -	Loss on Refinancing	Accounting Office use only
7833 -	Reserve Chg Alloc	Accounting Office use only
7843 -	Securities Fees	Accounting Office use only
7841 -	Taxes	Accounting Office use only
7811 -	Trustee & Admin Fees	Accounting Office use only


Materials and Supplies
7101 -	Classroom & Academic Supplies	Classroom and other academic supplies not included in other categories
7125 -	Diplomas	Expenses for producing diplomas
7121 -	Dues/Memberships	Fees for professional and academic organizations.
7112 -	Fabrication Expenses	Research equipment fabrication. Fund 15 or 16 Sponsored Programs only
7119 -	Freight	Shipping charges for merchandise and materials.
7114 -	Gasoline Expense	Gasoline for University-owned vehicles
7129 -	Inventory Adjustment	Adjustments to reconcile accounting records to physical counts
7107 -	Lab Supplies	Regular stock items, including chemicals, glassware, animals, small tools. University Stockroom use only
7115 -	Mail Expense	Standard postage and mail services
7113 -	Maintenance Supplies	Buildings, equipment, and grounds upkeep, including cleaning products, motor oil, fertilizer
7105 -	Office Supplies	Stationary, desk supplies, forms, photocopy paper, toner, ink cartridges, and similar materials excluding computer supplies
7180 -	Other Expense	Any expenses not captured by another category
7110 -	Other Supplies	Supplies not included in other categories, such as theater costumes
7131 -	Over/Short Account	Adjustments for small discrpancies in cash deposits. Accounting Office use only
7117 -	Priority Mail	Special delivery and Courier services, including FedEx, DHL, and UPS
7111 -	Research Supplies	Lab and research material not stocked by the University
7123 -	Subscriptions	Departmental newsletters, journals, and other periodicals
7127 -	Uniforms	Special clothing required by a University department


Repairs and Maintenance
7603 -	Carpet Repairs	Facilities use only
7607 -	Dorm Damage Expense	Facilities use only
7614 -	Electricity	Electric utility charges
7604 -	Elevator Repairs	Facilities use only
7605 -	Furn & Appliance Repairs	Facilities use only
7601	General Repairs	Repairs not specifically referenced in another repair account
7606 -	Glass Replacement	Facilities use only
7620 -	Heating Oil	Heating oil utility charges
7617 -	Natural Gas	Utility charges
7602 -	Paving & Lining	Facilities use only
7609 -	Pest & Animal Control	Facilities use only
7610 -	Roofing Repair	Facilities use only
7611 -	Snow Removal	Facilities use only
7608 -	Trash Disposal	Removal of solid non-hazardous waste, Facilities use only
7624 -	Water	Water utility charges


Services
7241 -	Advertising/PR	Producing and publishing ads for employees. Creative and layout services and space charges
7221 -	Athletic Officials	Non-employee services required for sporting events
7243 -	Audit Fees	Services of external professional accounting firms
7207 -	Consultants Expenses	Expenses occurred by non-employees under consulting agreements
7205 -	Consultants/Indep Contractors	Services provided by non-employees that are no on-going agreements. See Contract Services, 7209, for on-going agreements.
7209 -	Contract Services	On-going agreements to provide University services such as Dining, Health Services, Copy, and Mail
7231 -	Hazardous Waste Disp	Removal and disposal of environmentally sensitive materials
7219 -	Honoraria	Payment or gratuity for professional services for which a standard fee is not normally established
7233 -	Human Subject Pay	Payments to volunteers for participation in research
7245 -	Legal Fees	External Legal services
7215 -	Photocopies-Off Campus	Non-Brandeis duplication services
7213 -	Photography-Off Campus	Non-Brandeis photography services
7211 -	Printing-Off Campus	Non-Brandeis printing services
7237 -	Prizes/Awards	Payments in recognition of individual or group achievement or excellence
7235 -	Relocation	Moving expenses for University employees
7225 -	Rent-Equip & Other	Payment for occasional rental of equipment and anything else not space-related, i.e., commencement tents
7227 -	Rent-Space	Office space, off-campus apartments, storage
7229 -	Service Contracts	Software and other licensing and equipment maintenance agreements. ex: software, computers, theater scripts
7216 -	Signage	Facilities use only
7223 -	Subcontracts <= $25,000	Grant-funded services performed for Brandeis by others under $25,000
7224 -	Subcontracts > $25,000	Grant-funded services performed for Brandeis by others over $25,000
7217 -	Temp Help Agencies	Fees for temporary personnel services
7239 -	Training	Courses to enhance employee performance


Transfers
7905 -	Intrafund Transfers	Accounting Office use only
7916 -	Transfer To/From CAF	Accounting Office use only
7913 -	Transfer To/From Endowment	Accounting Office use only
7910 -	Transfer To/From Grants	Accounting Office use only
7914 -	Transfer To/From Life Income	Accounting Office use only
7911 -	Transfer To/From Loans	Accounting Office use only
7907 -	Transfer To/From Operations	Accounting Office use only
7909 -	Transfer To/From Reserves	Accounting Office use only
7915 -	Transfer To/From Rest Gifts	Accounting Office use only


Travel and Meetings
7370 -	Alcohol	Alcoholic beverages purchased for University events, i.e., fund-raising dinners, functions, parties. (Not allowable for sponsored research events.)
7360 -	Travel Training	Hotel, meals, airfare, car rental expenses for University business travel in the U.S. For use on training grants only.
7361 -	Off-Campus Meals & Events	Off-campus meals not included in seminar fees and off-campus University events.
7367 -	On-campus Meetings or Meals	Food and meeting costs for on-campus events
7364 -	Seminars/Workshops	Fees for off-campus professional and academic meetings
7355 -	Travel Domestic	Hotel, meals, airfare, car rental expenses for University business travel in the U.S.
7358 -	Travel Foreign	Hotel, meals, airfare, car rental expenses for University business travel outside the U.S.
7360 -	Travel Trainee


	Home \| The Workings \| Overview \| Help \| Site
Search	Chartfield Converter \| FAQ \| Forms Glossary \| Reports \| Training	About us