Brandeis PEAK Project Chartfield Information

	The Brandeis University chart of accounts (COA) is the list of all financial accounts used by Brandeis defined by codes for such information as fund, department, program, project, grant, etc. In the PeopleSoft System, the parts of the chart of accounts are called chartfields. There are five:
			Account
			DeptID
			Fund
			Program
			Project/Grant
	The chartfield converter converts PeopleSoft chartfields to chargelines, the equivalent in FRS, our legacy system, and chargelines to chartfields. Click here (or on Chartfield Converter on any Help menu bar) to access the converter. To convert an FRS chargeline to a PeopleSoft chart string, enter the chargeline code in the top, FRS Chargeline, field, and press Search. To convert a PeopleSoft chart string to an FRS chargeline, enter the PeopleSoft code in the four bottom fields, and press Search.
	The following sections explain each of these chartfields.
	Account
		This four-number field encodes a detailed breakdown of account types (such as assets, liabilities, equity, revenues and expenses) For example, tuition, supplies, and salaries all have account codes. In FRS (our legacy system) these were SL sub codes and GL account control codes. The chartfield converter does not convert FRS subcodes to PeopleSoft account codes. For a list of new PeopleSoft account codes click here.
	DeptID
		This five-number field identifies campus operating units with personnel or operating budgets. For example, The VP Academic Affairs and the Department of Biology have DeptID codes, a biology class does not. In FRS (our legacy system) these were under account number.
	Fund
		This two-number field identifies the way in which an item is funded. For example, it will identify unrestricted and temporarily restricted funds and various sponsored programs. In FRS (our legacy system) these were identified by the third through sixth digits of the account number.
	Program
		This five-number field identifies the funding source. For example, endowments and restricted gifts have program codes. In FRS this was the GL account number with a leading digit.
	Project/Grant
		This six-number field identifies projects and grants. A project or a grant is defined by reporting needs or campus policy. Some examples of projects are department remodeling and new building construction.

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bps site v1.0, last modified: 11/21/2001, 12:11 PM