Faculty Activity Report

Welcome to the online Faculty Activity Report support site. Together with Library and Technology Services, the provost's office has designed an online report that is accessible from on or off campus and that contains relevant information from the Registrar, the Office of Research Administration and the Faculty Guide. The information below includes helpful tips for each section of the report. 

To access the online activity report, login to sage.brandeis.edu and choose the Faculty Activity Report link.

Navigation

To navigate to the activity report sections, choose a desired section in the "jump to" drop down box found at the top and the bottom of each page. Or choose a "next" or "previous" arrow to navigate to sections prior to or following the current section.

Recommended Browsers

Popup blockers must be disabled in all Web browsers. Choose "Preferences," "Options" or "Tools" menu within the Web browser  and deselect the option to "Block Popup Windows."

PC users have the ability to momentarily disable popup blockers by pressing both the "Control" key (CNTL) and the the "Print Preview" link found within the online activity report. 

The Web browser programs listed below are supported by PeopleSoft and Sage (where the online activity report is accessed). Please note that you will encounter unanticipated problems if you are not using a recommended browser.

Remember to allow the program to finish processing when choosing an action (i.e., "Save"), and do not click the "Stop" button of your browser.

PC Computers

On Windows stations, Sage works best with the following browsers:

Macintosh Computers

On Macintosh stations, Sage works best with Firefox 3.0 or above

>> See additional information on supported browsers

Help Support

The provost's office, the dean of arts and sciences office, and library and technology services (LTS) offers telephone and e-mail support to assist you during the activity report process (see below). The online instructions within the activity report are designed to walk you through each step, but we understand that more help may be needed.

Telephone Support

For questions relating to the activity report content, contact Trudy Crosby at (781) 736-2116 or Heather Young at (781) 736-3454.

For technical questions, contact the Tech Desk staff at (781) 736-4357 (x6HELP). Hours of operation are posted at http://lts.brandeis.edu/techhelp/helpdesk/.

E-mail Support

Contact Trudy Crosby (crosby@brandeis.edu) or Heather Young (hkyoung@brandeis.edu).

Printing

Macintosh users should change the print setting in the browser to deselect the “Shrink to Fit Page” option. This may prevent the printed document from having a three-inch right margin.

Continue to the “Print Preview” section below for additional printing information.

Print Preview

The “Print Preview” link will open in a separate browser window, allowing you to view (and print) the entire activity report in the Finish/Print/Submit section. Keep in mind that you will have to close the print preview window to return to the activity report.

If you are on a PC and the "print preview" option is not working, press both the Control key (CNTL) and the "print preview" link. This will momentarily disable popup blockers and allow you to preview the section. 

Save

Each section requires you to “Save” your input. Please make sure to save frequently, as the system times out after 60 minutes of nonactivity and your data will not be saved automatically.

Activity Report Sections

Getting Started

To upload your up-to-date C.V., click the “Save C.V.” button to navigate through your computer until you find the document to upload. Click the “Save” button upon successful upload. The “Delete C.V.” button is available if the wrong file was uploaded; you must then begin anew with the “Save C.V.” process.

Instructional Activities

The fields in this section are all free-text (except for the prepopulated course information from the registrar). This allows you to write in any information you would like or to leave blank, as appropriate. Click “Save.”

Questions and concerns regarding prepopulated course information must be directed to the Registrar's Office.

Scholarship
Please read the online directions carefully; they are designed to walk you through the options for editing or adding your scholarship.

Publications can be entered in any order, but will appear in reverse chronological order. The system will not prevent you from leaving the screen if there is no data in the all fields; however, the entry on the Activity Report will look incomplete if those fields are left blank.

Remember to click “Save” often during this process. 

Your scholarship will be updated in the online faculty guide immediately, once you have clicked the "Save" button

Note: Each scholarship defaults to “Include in the Faculty Guide”; you may choose to exclude an item from the online faculty guide by clicking the "No" button at the top of the publication information section.

Import from EndNote

Please note that this option is no longer available. Please contact Trudy Crosby, crosby@brandeis.edu, should you have any questions or concerns.

Service

Follow the online directions carefully to walk you through entering university service information. Choose “Add Service” to add information relevant for this activity report period.

Grants

Information from the Office of Research Administration is prepopulated in this section. If the Office of Research Administration did not process your proposal and/or grant, then you will need to add relevant information in the free-text box found at the bottom of this section. If you have any questions, please contact Steve van Ness in the Office of Research Administration, svanness@brandeis.edu.

Awards/Honors

Read the online directions carefully to walk you through the options for editing or adding awards and honors. Click “Save” often during this process.

Note: Each award and honor defaults to “Include in the Faculty Guide”; you may choose to exclude an item from the online faculty guide by clicking the "No" button at the bottom of the "Add or Edit" section.

Intellectual Property

All fields are free-text; they may either be populated with information or left blank. Click “Save” often during this process.

Professional Activities

All fields are free-text; they may either be populated with information or left blank. Click “Save” often during this process.

Work Outside the University

All fields are free-text; they may either be populated with information or left blank. Click “Save” often during this process.

Finish/Print/Submit

This section can be used for:

  1. Printing the entire activity report (by choosing “Print Preview”) and/or
  2. Submitting the final version of the activity report

Once you click inside the “Submit” check box, the activity report will no longer be available for editing. The “Date Completed” will appear after clicking the “Submit” check box, and a copy of your report will be available to your chair and dean.

After checking the "Submit" check box you will receive an e-mail from the PeopleSoft system with an attached copy of your submitted report.

If you have clicked “Submit” in error, please contact either Trudy Crosby (crosby@brandeis.edu) or Heather Young (hkyoung@brandeis.edu), and they will reopen the activity report for you. You will then need to click "Submit" again to send to your chair and dean. You may, however, return to this section at any time to print the entire document ("Print Preview") after submitting the activity report.

Log out of SAGE when you are finished working on the activity report. All data will be available if you have clicked the “Save” button while working in each section.