Graduate School of Arts and Sciences

History and Organization

The Graduate School of Arts and Sciences was formally established in 1953 when the university's Board of Trustees authorized graduate study in the departments of chemistry, music, psychology and Near Eastern and Judaic Studies. The general direction of the Graduate School is vested in the Council of the Graduate School, composed of a faculty representative of each graduate program and four graduate student representatives.

The Council is chaired by the Dean of the Graduate School of Arts and Sciences or his designee. The functions of the Graduate Council, exercised in consonance with university policy, are to determine requirements for admission; provide programs of study and examination; establish and maintain requirements for graduate degrees; make recommendations for degrees; make recommendations for new areas of graduate study; establish such regulations as may be considered necessary or expedient for governing the Graduate School; and exercise a general supervision over its affairs.

The Dean of the Graduate School of Arts and Sciences is the chief executive officer of the Graduate School.

Objectives

The underlying ideal of the Graduate School is to assemble a community of scholars, scientists and artists, in whose company the student-scholar pursues study, research, training and teaching. This objective is attained by individualizing programs of study, restricting the number of students accepted, maintaining continual contact between students and faculty and fostering the intellectual potential of each student.

The graduate programs are designed to educate broadly as well as train professionally, preparing graduates for successful careers in academia, government and the private and nonprofit sectors. Degrees are granted on the evidence of intellectual growth and development, rather than solely on the basis of formal course credits. Fulfillment of the minimum requirements cannot, therefore, be regarded as the sole requisite for degrees.

Areas of Graduate Study

Graduate School

The Graduate School office is located on the second floor of Kutz Hall. All requests for information and application forms should be submitted through www.brandeis.edu/gsas/.

Admission

Only well-qualified applicants who have completed at least the normal four-year program (or international equivalent) leading to the bachelor's degree will be considered for admission to the Graduate School. Others who have completed the equivalent of a bachelor's degree program may apply, describing in detail the educational program they have completed.


Testing


Applicants should consult specific program requirements for testing information. Most programs require the GRE general test, and some may require the appropriate subject test. In the case where the GRE is required, it is highly recommended that the applicant take the exam prior to submitting an application. In the case of certain programs, the GMAT, Miller Analogy Test, SAT I, ACT, or the MCAT may be accepted. Requirements may be found at www.brandeis.edu/gsas.

Applicants should take the GRE no later than six weeks prior to the program's deadline. GRE scores that are received after the appropriate deadline may not be considered. For more information, please consult the Education Testing Service, Princeton, New Jersey 08541-6155, www.gre.org.

Applicants whose native language is not English, regardless of the field of graduate study, are required to submit official English test scores: either the TOEFL, IELTS, or PTE. The Test of English as a Foreign Language (TOEFL) minimum score for admission to the Graduate School is 600 (paper-based test), 250 (computer-based test), or 100 (internet-based test). Test registration is done via TOEFL, Educational Testing Service, Princeton, New Jersey 08541-6155, USA, www.toefl.org. International applicants may submit the IELTS exam (International English Language Testing Exam) instead of the TOEFL. The minimum IELTS score for admission is 7. For more information, visit www.IELTS.org. The Graduate School also accepts Pearson Tests of English (PTE) Academic with a minimum score of 68. More information on the PTE can be found at pearsonpte.com.


Applying to the Graduate School of Arts and Sciences


Specific requirements for each graduate program are to be found under the appropriate headings in this Bulletin and at www.brandeis.edu/gsas. Each applicant should consult these requirements before submitting an application. Except in unusual circumstances, a student may apply to only one graduate program.

Applicants are strongly encouraged to apply online via www.brandeis.edu/gsas or they may download the application for admission from the GSAS website. The application for admission should be completed and submitted to GSAS by the specified deadline.

Few master's programs admit students in the spring. Consult www.brandeis.edu/gsas for details and deadlines. Ph.D. candidates are rarely admitted at midyear, but admitted students are eligible for financial aid. Admitted master's degree candidates are also eligible for financial aid.

All accepted applicants must arrange to forward official transcripts of all undergraduate and graduate work; unofficial transcripts are used for admission review purposes. In addition, they must submit letters of recommendation, preferably from professors with whom they have studied in their proposed area of study. Applicants who have engaged in graduate study elsewhere should request at least one of the recommendations from a professor with whom they have done graduate work.

Many programs also require the submission of samples of work as well as the materials described above. Applicants should consult www.brandeis.edu/gsas for details.

All applications must be accompanied by the application fee. No application will be processed until this fee is paid.

Applying Electronically
A $75 application fee is required of all candidates. Applicants may pay via credit card at the time of application submission. Applications will not be reviewed by the graduate admission committee until the fee has been received and processed. If you are unable to apply via the online application, please contact the GSAS Admission office at gradschool@brandeis.edu.

Application Fee Waivers
The following populations are eligible for a fee waiver via the online application: current Brandeis undergraduate and graduate students; Brandeis alumni; full-time, benefits-eligible Brandeis employees; McNair Scholars; alumni of the Institute for the Recruitment of Teachers; Fulbright Scholars; Peace Corps volunteers; AmeriCorps volunteers; SACNAS members; ABRCMS members; City Year alumni, alumni from Brandeis consortium institutions (Tufts University, Boston College, Boston University, and Wellesley College, and members of or veterans of the United States military. All other applicants must submit an application fee. Fee waivers based on financial hardship will be granted on a case-by-case basis.


Admission Procedure


All applicants are considered on a competitive basis. The number of students admitted each year in each program is limited so that the Graduate School may operate effectively under its distinctive principles of individualized study and apprenticeship. Consequently, admission may sometimes be denied to qualified persons.

Meeting the minimum standards of admission merely qualifies the applicant for a place in the group from which final selections will be made. Selections are based on the applicant's ability to do graduate work of high quality, as shown by the distinction of the student's previous record, particularly in the proposed area of study; the letters of recommendation submitted in support of the application; and the student's presumed adaptability to the particular graduate programs offered by Brandeis.

In addition, knowledge of foreign languages, relevant practical experience in the field, samples of work, the results of the GRE (if required), and indications of character are considered.

Each application for admission with all supporting records is first examined by the appropriate program committee. The committee recommends to the Dean of the Graduate School of Arts and Sciences which applicants should be selected for admission and financial aid. The Dean reviews applications in the light of the program's recommendations.


Acceptance


A student who has been accepted for admission to the Graduate School will be notified by a letter specifying the date by which he or she must accept the offer of admission and awards, if any. A non-refundable matriculation fee of $300 must be filed by each master's degree or post-baccalaureate program applicant upon notification of acceptance (unless otherwise indicated in the offer of admission). This fee reserves a place in the class and is credited toward the first semester tuition bill. 

If the student fails to enroll or withdraws the application, the matriculation fee is not refunded. If a student selected for declines the offer or fails to reply by the date specified, the admission offer becomes void and another applicant may be accepted.

Brandeis subscribes to the "Resolution Regarding Scholars, Fellows, Trainees, and Graduate Assistants" of the Council of Graduate Schools in the United States. The resolution states:

Acceptance of an offer of financial support (such as a graduate scholarship, fellowship, traineeship, or assistantship) for the next academic year by a prospective or enrolled graduate student completes an agreement that both student and graduate school expect to honor. In that context, the conditions affecting such offers and their acceptance must be defined carefully and understood by all parties. Students are under no obligation to respond to offers of financial support prior to April 15; earlier deadlines for acceptance of such offers violate the intent of this Resolution. In those instances in which a student accepts an offer before April 15, and subsequently desires to withdraw that acceptance, the student may submit in writing a resignation of the appointment at any time through April 15. However, an acceptance given or left in force after April 15 commits the student not to accept another offer without first obtaining a written release from the institution to which a commitment has been made. Similarly, an offer by an institution after April 15 is conditional on presentation by the student of the written release from any previously accepted offer. It is further agreed by the institutions and organizations subscribing to the above Resolution that a copy of this Resolution should accompany every scholarship, fellowship, traineeship, and assistantship offer.

Students must provide the Graduate School office with official copies of all transcripts, including an official, final transcript of their undergraduate record. The Graduate School reserves the right to revoke admission of students who provided fraudulent information on their admission application.

Students who are accepted are required to complete and return a medical questionnaire and a health insurance form. Registration is conditional upon receipt by University Health Services of these required forms. Additional information, including requirements to enroll, can be found at www.brandeis.edu/gsas/admissions/accepted-students.html.


Admission Deferrals and Reapplying to the Graduate School


If, after having been admitted, students who cannot attend should notify the Graduate School as soon as possible in writing:

1. Should a Ph.D. student wish to be admitted in a subsequent academic year, the student must reapply in full.

2. Master's and postbaccalaureate students admitted into a program may apply for a maximum one-year deferral of their enrollment: please note that deferrals to master's and post-baccalaureate programs are not guaranteed. Students should submit a request, in writing, to the Graduate School with a $300 tuition deposit to hold their spot. Confirmation of the deferral will be provided in writing from the Graduate School. Note that original financial awards (if any) are not guaranteed and will be reassessed if the deferral is granted.

3. Doctoral students are not eligible to defer their enrollment.

Applicants who have been denied admission may reapply in a later year, particularly if they have had further training or new information that would strengthen their applications.


Academic Standing


Admission is valid only for one academic year. Graduate programs review students' academic progress annually. Satisfactory academic progress in a program also involves maintaining the professional and departmental standards expected in a particular discipline or program. Academic insufficiency or failure to make suitable progress toward the degree may require withdrawal. Brandeis University reserves the right to deny admission or permission to register or require the withdrawal of any student at any time for any reason it considers sufficient, including but not limited to character and personal conduct.

A student's record is reviewed annually and recommendations for readmission are made by the graduate programs. However, programs may also review academic records at the end of each semester if a student is not making suitable academic progress. In these cases academic probation or withdrawal may result. Admission to the Graduate School does not imply that the successful applicant will ultimately be accepted as a candidate for a graduate degree. Superior performance at Brandeis is essential.


International Students

Graduates of international colleges and universities who have the equivalent of an American bachelor's degree and international students who have graduated from American universities may apply for admission and financial assistance at Brandeis, which is authorized under federal law to enroll nonimmigrant alien students.

Diagnostic Language Proficiency Test
If outlined as a requirement in the applicant's admission decision letter, an international graduate student must take a diagnostic language proficiency test upon arrival to campus. This diagnostic test aims to identify weaknesses in one's academic English language skills that may interfere with course work, teaching, and research at Brandeis. After taking this diagnostic test, students will receive the results, which will not affect one's status as an admitted graduate student, but may require a student to enroll in English Language Program (ELP) classes.

English Language Program (ELP) Classes
Normally, courses in oral communication skills and written skills are offered in the fall and spring semesters (classes are listed in the University Bulletin). These ELP courses focus on English for academic purposes, integrated with graduate study skills needed at a major research university. Students receive credit/no credit, where credit is granted for satisfactory work and no credit is granted for unsatisfactory work. Credit is awarded if all requirements are met at an acceptable level and the student attends at least 90% of the class meetings.

Financial Aid
Financial aid in the form of scholarships and fellowships is available to outstanding Ph.D. students. Tuition grants are also available on the basis of need and/or merit to master's degree students. However, the total assistance offered usually covers only a portion of the student's expenses, therefore master's degree students must be prepared to show proof of financial support upon admission to their program.

Employment
The regulations of the United States Department of Homeland Security strictly limit the amount of paid work that a student from abroad may do. Additional information regarding employment regulations is provided to students by the International Students and Scholars Office.

Requirements for the Degree

The following general requirements apply to the awarding of graduate degrees in all areas of study. For specific program requirements students should consult the appropriate section of this Bulletin. Requirements for postbaccalaureate credit are listed in the relevant program sections of this Bulletin.


Master of Arts and Master of Science


In order to qualify for a master's degree, the student must complete a minimum of one year's residency at Brandeis, ordinarily computed as eight term courses of approved study. Some programs require a two-year residency. Please consult the appropriate program for detailed information.

Programs offering master's degrees may require that the candidate demonstrate a reading knowledge of at least one foreign language and pass satisfactorily a general or qualifying examination which, at the program's discretion, may be in one or more parts and may be written, oral or both.

Students entering graduate programs with a master's thesis requirement must electronically deposit their thesis to the Brandeis Institutional Repository. The master's thesis requirement will not be considered fulfilled and the thesis will not be published through the University Archives, until the Certification of Master's Thesis Acceptance form is submitted to the Graduate School. The signed and completed form must reach the Graduate School at least one day prior to submitting the thesis online, and at latest it must be turned in by the deadline specified on the academic calendar. Note that all of the committee members must sign this form in addition to the primary thesis advisor and graduate chair.

In rare cases, when a justifiable and legitimate reason is presented, a 6 month, 1 year, or 2 year embargo will be granted. In order to be granted such an embargo, a student must complete a Petition for Embargo form and have it signed by the thesis advisor. The Dean of the Graduate School of Arts and Sciences will review the form and reason for an embargo. If the petition is approved, the PDF file of the student's thesis will not be viewable or full-text searchable until the embargo's lift date. However, the abstract, name, title, and subject keywords will still be publicly viewable, keyword searchable, and indexed by search engines.

The master's degree must be earned within four years from the inception of full-time graduate study at Brandeis.


Master of Fine Arts


In order to qualify for the degree of Master of Fine Arts in music, the candidate must complete a two-year residency at Brandeis, ordinarily computed as 12 term courses at the graduate level, and must meet the specific requirements for the degree as set forth under "Musicology and Music Composition and Theory, Requirements for the Master of Fine Arts Degree," in a later section of this Bulletin. Two copies of the thesis or composition must be submitted to the program chair in final form by the date specified in the current academic calendar. Students entering graduate programs with a master's thesis requirement must electronically deposit their thesis to the Brandeis Institutional Repository. The master's thesis requirement will not be considered fulfilled and the thesis will not be published through the University Archives, until the Certification of Master's Thesis Acceptance form is submitted to the Graduate School. The signed and completed form must reach the Graduate School at least one day prior to submitting the thesis online, and at latest it must be turned in by the deadline specified on the academic calendar. Note that all of the committee members must sign this form in addition to the main thesis advisor and graduate chair.

In rare cases, when a justifiable and legitimate reason is presented, a 6 month, 1 year, or 2 year embargo will be granted. In order to be granted such an embargo, a student must complete a Petition for Embargo form and have it signed by the thesis advisor. The Dean of the Graduate School of Arts and Sciences will review the form and reason for an embargo. If the petition is approved, the PDF file of the student’s thesis will not be viewable or full-text searchable until the embargo's lift date. However, the abstract, name, title, and subject keywords will still be publicly viewable, keyword searchable, and indexed by search engines.

In order to qualify for the degree of Master of Fine Arts in theater arts, the candidate must complete a three-year residency in acting, and meet the specific requirements for the degree as outlined under "Theater Arts, Requirements for the Master of Fine Arts Degree," in a later section of this Bulletin.

The Master of Fine Arts degree must be earned within five years from the inception of full-time graduate study at Brandeis.


Doctor of Philosophy


In order to qualify for the degree of Doctor of Philosophy, a student must ordinarily complete a minimum of four years of graduate study, including three full years of residence and a fourth year devoted to the preparation of a doctoral dissertation. Under certain conditions, credit for advanced standing will be granted for work taken in residence in graduate schools of other universities. Each program reserves the right to require prospective candidates for the degree to perform work in excess of its minimum standards to assure thorough mastery of the area.

Prospective candidates may be required to demonstrate proficiency in at least one foreign language. In all areas of study, the student must satisfactorily pass a general or qualifying examination, which at the program's discretion, may be in one or more parts and may be written, oral or both. In addition, all prospective candidates must write a doctoral dissertation and defend it in a final oral examination.

Each student will have the opportunity to develop skills as a teacher through close supervision of progressive pedagogic experiences by assisting or teaching one or more courses, as appropriate. Participation in ongoing discipline-specific, as well as skill-specific training through department- and school-wide seminars during a student's teaching apprenticeship in the Graduate School of Arts and Sciences, is expected. Students serving as teaching or course assistants are considered responsible reporters under Title IX and will be required to participate in relevant training.

To be eligible for the Ph.D. degree, the student must (1) complete all course, residence and teaching requirements, (2) pass all language and qualifying examinations, (3) have written and successfully defended the doctoral dissertation and (4) be otherwise in good standing.

Students entering Brandeis with no previous graduate work must earn the doctorate within eight years from the inception of study. Students who are granted credit for a year of graduate work completed elsewhere must earn the degree within seven years from the inception of their study at Brandeis.

Students who have passed the terminal point for the degree must petition the Graduate School for an extension no later than the final semester prior to the expiration of their time to graduate. Petitions for extensions will be sent to eligible students during the spring semester. These completed petitions must be returned to the Graduate School by the date specified on the petition. Students no longer eligible for additional extensions will receive a letter stating that they must finish their degree by the close of the summer term.


Language Requirements


There is no university requirement for foreign language competency at either the master's or doctoral level.

Each program determines which languages are acceptable as satisfying its foreign language requirement. Some programs may not require foreign language competency, while others may set requirements that will vary within the subfields offered by those programs. In programs where languages are required, students are expected to satisfy the requirement as soon as possible.

For specific requirements of each program, consult the program listing in this Bulletin.


Joint Degrees


Interdisciplinary in design, the joint M.A. degree in Women's, Gender, and Sexuality Studies and a discipline aims to give M.A. and Ph.D. students a solid grounding in their discipline-specific program while offering them the tools with which to incorporate Women's, Gender, and Sexuality Studies into their areas of research.

This joint master's option, which may be pursued as a terminal degree or along the way to the Ph.D., is available in several programs that are listed in the "Women's, Gender, and Sexuality Studies" section of the catalog. Consult the relevant sections of this Bulletin regarding the joint Ph.D. degree program in Sociology and Social Policy.

Students who are interested in designing a joint Ph.D. degree in two doctoral programs within the university may do so by petitioning the graduate school with their proposed program of study early in their graduate career. The admissions committees for both programs must approve the petition. It is understood that the student must satisfy all the requirements of both programs and defend one dissertation before a defense committee comprised of faculty from both programs. Students should consult the dean of the graduate school for more specific information about applying for a joint doctoral degree.


Degrees in Passing


Students enrolled in a Ph.D. program are allowed to apply for a master's degree within that program if they have satisfied all the requirements for the particular master's degree. Students are limited to only one master's degree in passing. A thesis may be required for the master’s in passing. Students should check with their department for requirements. Students may not apply for a master's degree in passing if they already hold a master's degree from the university, unless there is no overlap (double counting) in the terms used to fulfill the residency requirements for the two degrees.


Application for Graduate Degrees


Candidates for graduate degrees must electronically file an application with the University Registrar per the specified dates in the academic calendar in the year in which the degree is to be awarded. Upon written recommendation from a candidate's program or committee that the application be approved, the record will be reviewed by the Graduate Council, which recommends the student to the university's Board of Trustees for the award of the degree or certificate.

In case of failure or withdrawal from candidacy in any year, the student must reapply by filing a new application in a later year.


Dissertation and Final Oral Examination


When a student is ready to write the doctoral dissertation, the chair of the student's program will appoint a dissertation reading committee of no fewer than three faculty members. Two of the committee members must come from the student's own department; one must be tenured; and one must come from another department or from outside the university. An emeritus faculty member at Brandeis may serve as one of the committee members from the student’s own department or, if this faculty member is emeritus in another department, the faculty member may serve as the outside reader. Both situations are subject to the approval of the Dean of the Graduate School of Arts and Sciences. Should an inside reader, already committed to a dissertation reading committee, leave Brandeis for an appointment at another institution, this faculty member may be given a courtesy appointment in the department at Brandeis so that he or she may continue to serve on the committee as an advisor. However, this faculty member with a courtesy appointment cannot serve as the dissertation chair as the chair must be a current member of the faculty in the student’s department. The student's principal advisor will serve as the chair of this committee, which will guide the research and preparation of the dissertation.

The student must provide each reader with a copy of the dissertation, along with an abstract of no more than 350 words, for approval. The style and format of the dissertation is determined by each program.

The dissertation, when approved by the readers as eligible for a defense, must be deposited in the program office, where it will be available for inspection by all interested members of the faculty for at least two weeks prior to the final oral examination.

The dissertation reading committee, with the approval of the Dean of the Graduate School of Arts and Sciences and the chair of the student's program, will appoint a dissertation examining committee to preside over the student's final oral examination and will notify the student of the time and place of the final oral examination at least two weeks prior to the scheduled date of the examination. Students must also turn in their Dissertation Examining Committee Form to the Graduate School of Arts and Sciences at least two weeks prior to the scheduled defense.

The Graduate School will post to the online events calendar the time and place of the candidate's final oral examination of the doctoral dissertation. The defense must be on the premises of the university; normally all members of the defense committee must be physically present. If all committee members cannot be present at the defense, the student and committee need to contact the Dean of the Graduate School to discuss the situation and determine the best course of action for the defense.

The final oral examination is open to any member of the faculty engaged in graduate instruction and invited faculty members from other institutions. A student must be registered and enrolled in the term(s) in which the dissertation is defended and submitted to the Graduate School office.

The dissertation examining committee, approved by the program chair and the Dean of the Graduate School of Arts and Sciences, must comprise a minimum of three faculty members. At least one must be a tenured member of the Brandeis faculty; at least two must be faculty members holding an appointment in that program's home department; at least one must either be a faculty member outside the student's program or an expert in the student's field of study from another institution. Normally, all members of the committee must hold a Ph.D. degree, although the program chair, with the approval of the Dean of the Graduate School of Arts and Sciences, may waive the requirement when a potential committee member has demonstrated a capacity to do research or be helpful in supervising a dissertation.

The examination may be restricted to a defense of the dissertation or may cover the whole field of the dissertation. The candidate will be notified by his or her program of responsibility for coverage prior to the examination.

The Ph.D. Dissertation Defense Form is to be brought to the student’s defense and signed by the dissertation examining committee, certifying the candidate's successful performance at the final oral examination, will be submitted to the Office of the University Registrar. The committee will also specify on the Defense Form whether revisions to the dissertation are necessary before final acceptance.

If the dissertation examining committee requires "substantial revisions" (involving significant matters of substance), the revisions must be reviewed and accepted by the entire committee, not just the dissertation supervisor. If these revisions are not made within six months of the dissertation defense, there must be a re-defense of the dissertation.

If the dissertation examining committee requires "minor revisions" (e.g., stylistic changes, correction of typographical errors and re-formatting), the committee will indicate on the Defense Form whether the revisions may be reviewed and approved by the dissertation committee chair alone or require the full committee's approval. If these revisions are not made within three months of the dissertation defense, the dissertation is automatically reclassified as one requiring "substantial revisions" and subject to its six-month deadline (i.e., if after an additional three months the dissertation has not been approved by the committee and successfully deposited, there must be a re-defense).

Deposit and Publication of Dissertation


No later than the dates specified for dissertation deposit in the current academic calendar for February, May, and August degrees, the candidate must electronically deposit one copy of the finished dissertation. The dissertation must have the signed approval of the dissertation supervisor and readers, and it must comply with the publishing and formatting guidelines outlined by the Graduate School of Arts and Sciences, which may be different from department guidelines. Submission of the dissertation to and acceptance by the Graduate School constitutes the completion of degree requirements.

Bibliographic citations and abstracts will be published in Dissertation Abstracts International, online, CD-ROM and microfiche. Bibliographic information concerning these documents will also be made available through the UMI Dissertation Abstracts Database and to a worldwide network of online information providers including OCLC and Dialog®. The Brandeis Libraries make dissertations available to students and scholars for research purposes. Students submitting their dissertations to the Brandeis Institutional Repository will see their dissertations published online once degrees are conferred. These dissertations will be made available to the academic community through Open Access.

Detailed instructions for submitting dissertations are available from the Graduate School office or GSAS website under Students Graduation Requirements. See also the statement in this Bulletin, under "Fees and Expenses," on the final doctoral fee.

Academic Regulations


Registration


Every resident, post-resident, extended master's and continuation student must register at the beginning of each term, whether attending regular courses of study, carrying on research or independent reading, writing a thesis or dissertation or utilizing any academic service or facility of the university.

Students enrolled in full-time degree programs are required to enroll in and maintain a minimum academic load of 12 credits per semester.


Program of Study


Before enrolling, the student should plan a program of study in consultation with the chair or graduate adviser of the program.

Graduate students may not receive credit towards fulfillment of their graduate program for an undergraduate course (numbered below 100) unless the Petition to Receive Graduate Credit form has been filed with the Registrar's office.

Credit will not be given for undergraduate courses taken to make up deficiencies in the student's preparation for a program of graduate studies. Ordinarily a student may not receive credit toward completion of degree or residence requirements for courses undertaken to aid in the completion of language requirements.


Auditing Courses


The privilege of auditing courses without fee is extended to all regularly enrolled, full-time graduate students. Part-time degree students and non-degree special students may audit a course but will be charged the same rate as a course taken for credit. No courses may be audited without the permission of the instructor and the student's program chair. Auditors may not take examinations or expect evaluation from the instructor. No credit is given for an audited course.

The option of auditing courses is not available during the summer term.


Change of Courses


Students are allowed to drop courses, with permission from the instructor, after the end of the registration period. To do so, students obtain a consent code from their instructor and enter the code number when completing the online drop process in Sage. Courses may be dropped by the published deadline on the Academic Calendar found on the Registrar's website.


Absence from Examinations


Students who are absent from a midyear or final examination without an excused absence will receive a failing grade on the examination. No students may be excused from an examination unless an emergency arises or there are documented medical issues. Nor may they be excused if they were able to notify the instructor in advance and failed to do so.

Cases involving absence are referred to the chair of the program who will decide whether a make-up examination shall be allowed and will notify the Office of the University Registrar of the decision. The examination must be taken no later than the make-up examination period at the beginning of the next semester.


Grades and Course Standards


Graduate students are expected to maintain records of distinction in all courses. Letter grades will be used in all courses in which grading is possible. In readings or research courses, if a letter grade cannot be given at the end of each term or academic year, credit (CR) or no credit (NC) may be used.

NC and any letter grade below B- are unsatisfactory grades in the Graduate School. A course in which the student receives an unsatisfactory grade will not be counted toward graduate credit.

Programs may review academic records at the end of each semester if a student is not making suitable academic progress. In these cases, academic probation or withdrawal may result.

Final grades are available to students through the registration system upon posting by the University Registrar after the end of each semester.


Incompletes


A graduate student who has not completed the work (exams, papers, etc.) for any course may receive an EI (incomplete) or a failing grade at the discretion of the course instructor. A student who receives an EI must satisfactorily complete the work of the course in which the incomplete was given in order to receive credit for the course and a letter grade. All work for an incomplete must be submitted in the following term, no later than the date published in the academic calendar for the term.

An EI that is not resolved by the deadline in the Academic Calendar will automatically become a permanent incomplete (recorded as "I" on the transcript).

In exceptional circumstances, an instructor may request an extension of the deadline from the University Registrar.


Final Exams


A detailed final examination schedule of all final examinations administered by the Office of the University Registrar is published each semester around the mid-term period.

Final examinations administered by the Office of the University Registrar must be given during the scheduled final examination period and may not be taken by any student prior to the scheduled time.

Students and faculty should confirm the date and time of final examinations, once the detailed schedule is published, prior to making any travel arrangements.


Excused Absences from Final Exams


Graduate students who are unable to take their final examinations for legitimate reasons and wish to request a make-up exam must obtain advance authorization from their instructor. If approved, an excused absence form will be provided for the student to obtain the instructor’s approval and signature. Make-up exams may be scheduled with the instructor’s agreement for either the conflict resolution exam block, or the make-up exam period in the following semester. Arrangements cannot be made to take a final exam prior to the scheduled exam time. Students who have three exams in a row may, with permission of the instructor, reschedule one exam either during the conflict resolution or the make-up exam period in the following semester. If a student is absent without excuse from a final examination and does not obtain authorization for a make-up examination, the student will be given a grade of zero on the exam. The instructor will be asked to supply a grade for the course. If the instructor fails to do so on or before the institutional deadline, the registrar will enter a permanent incomplete grade of 'I' on the student's record.


Credit for Work Done Elsewhere


Graduate level courses taken prior to matriculation at Brandeis may be applied toward the fulfillment of graduate course requirements and may reduce the residence requirement for programs with a 2-year or longer residency.

The Master of Arts or Master of Science degrees with less than a 2-year residence requirement do not accept transfer credit to reduce the residence requirement, although a program may accept work taken elsewhere in partial fulfillment of specific course requirements for the degree. In that case, additional courses are designated to replace courses from which the student has been exempted.

The post-baccalaureate programs do not accept transfer credit.

For the Master of Fine Arts and for Master's degree programs that have a two-year residence requirement, a maximum of one term of residence credit for graduate-level courses may be transferred toward fulfillment of the residence requirement.

Students in Ph.D. programs may file an application to have graduate-level courses counted toward fulfillment of residence requirements at Brandeis. A maximum of one year of residence credit may be granted.

Applicants for transfer credit will not necessarily be granted the credit requested. Each program reserves the right to require of any student work in excess of its minimum standards to assure thorough mastery of the area of study. In all cases, courses being transferred must carry a grade of B or better and must have been earned at an appropriately accredited institution.

After completing one term of residence at a full-time rate or the equivalent at a part-time rate, students eligible to apply for transfer credit may do so. The External Transfer Credit Form is available on the Office of the University Registrar's website in the 'Forms' section. This form should be submitted to the student's program for approval and then submitted the Office of the University Registrar.


Graduate Cross-Registration


A full-time graduate student at Brandeis may enroll in one graduate course each term at Boston College, Boston University, Tufts University or the Graduate Consortium in Women's Studies at the Massachusetts Institute of Technology. Information on courses for cross-registration at each of the host institutions is available at the graduate school office of each institution.

A student at Brandeis who wishes to enroll in a graduate course at one of the host institutions should obtain a registration permit from the Office of the University Registrar and should present this permit to the office of the registrar of the host institution. The student should consult with the instructor of the particular course and should expect to satisfy the prerequisites and requirements normally required for admission to the course, including adherence to the academic calendar of that course.

Any part-time graduate student in a degree program is allowed to participate in cross-registration. Students may only take one cross-registration course a semester, and are required to take at least one full-semester Brandeis course in addition to the cross-registered course. Students may only enroll in one cross-registration course per semester of residency.

Due to differences in academic calendars among the colleges in the consortium, it is not advisable for degree candidates to enroll in a cross-registered course in their final semester.


Academic Residence Requirements


Residence requirements for all full-time graduate degrees are computed by determining the amount of registration for credit and the tuition charges.


Master of Arts and Master of Science

The minimum residence requirement for most full-time master's degree students is one academic year in a full-time graduate credit program at full tuition. A few programs have a two-year residency requirement, so consult specific programs for this information. Programs with one or two year residency requirements may take an additional one or two semesters as an extended master's student. Transfer credit may not normally be applied to residence requirements for the M.A. and M.S. degrees.

There is no residence requirement for approved part-time master's programs.


Master of Fine Arts

The minimum residence requirement for all MFA students in music is four terms at a full-time rate, at the full tuition rate for each term. Residence may be reduced by a maximum of one term with approved transfer credit.

The minimum residence for students in acting is six terms at the full tuition rate for each term. Residence may be reduced by a maximum of one term with approved transfer credit.

There is no residence requirement for approved part-time MFA programs.


Doctor of Philosophy

The residence requirement for all students is three academic years in a full-time graduate credit program for each year, at the full tuition rate for each year, or the equivalent thereof in part-time study. A maximum of one year's approved transfer credit may be granted toward residence for the Ph.D. degree.


Full-Time Resident Students


A full-time student is one who devotes the entire time, during the course of the academic year, to a program of graduate work at Brandeis. Full-time students should consult with their advisers before taking on any outside commitments that might interfere with their academic progress.

A full-time program may include a combination of teaching and research assistance, other work leading to the fulfillment of degree requirements, such as preparation for qualifying, comprehensive and final examinations, supervised reading and research and Ph.D. dissertations, as well as regular course work.

A full-time resident student may take as many courses for credit in any term as are approved by the program chair, but no student may receive credit for, or be charged for, more than a full-time program in any term. Thus the minimum residence requirement for any degree may not be satisfied by an accelerated program of study or payment of more than the full-time tuition rate in any single academic year.


Part-Time Resident Students


A part-time student is one who devotes less than the entire time to a program of graduate work at Brandeis and is enrolled in fewer than 12 credits.

Students who wish to change their status from full-time to part-time residency, must file with the Graduate School office a request to change to part-time. Students are assumed to be full-time until such a request is made. Once students have matriculated into a part-time program they typically cannot change their status to full-time.

Many master's and post-baccalaureate programs allow students to apply as part-time students at the time of admission.


Post-Resident Ph.D. Students


A Ph.D. graduate student who has completed residence requirements and who needs to utilize the full range of academic services and university facilities while completing degree requirements is a post-resident student and should register for CONT 500a (Graduate Research), or the appropriate courses required to complete their programs.


Extended Master’s Students


A graduate student in a Master’s program who has completed the residence requirements and who needs to utilize the full range of academic services and university facilities while completing degree requirements is an Extended Master’s student and should register for the appropriate courses required to complete their program.

Students in this category may register for content courses and/or complete their thesis or research paper/project required for their degree.  In most cases, students cannot exceed two semesters on Extended Master’s status.

A student who is completing a required thesis or paper/research project should register for CONT 200A. This course enables the student to remain full-time, however, the student may register for this course for no more than two semesters. If the program requires a specific thesis or paper/research course the student will need to register for that course at some point during their career in order to receive a grade. A student who does not have a thesis or paper/research project may not register for CONT 200A but may register for content courses. Partial fee waivers may be available.

In addition, the following restrictions apply to this category:
1. Students registering for less than 6 credits in a semester will not be eligible for federal loans, or loan deferments.
2. Students registering for less than 7 credits in a semester will not be eligible for health insurance offered by the University.
3. Students who are completing incompletes only will need to be placed on a leave of absence (LOA) while they compete the incompletes; access to library will be arranged.


Continuation Students


A Ph.D. student who has completed all degree requirements except the dissertation (and in some cases the teaching requirement) is eligible for continuation status. A student in this category enrolls on a full-time basis, and is eligible for university health insurance, borrowing privileges in the library, a computer account, use of gym facilities and purchase of a parking sticker.

Continuation students must enroll before the end of the registration period each semester in CONT 500a (Graduate Research). For questions regarding these enrollments, please contact the Office of the University Registrar.

International students must enroll in CONT 500a (Graduate Research). Please contact the International Students and Scholars Office if there are special circumstances.


Graduate Summer Term


GSAS Graduate Summer Term exists for students in several categories.

Master's students in the programs listed below are required to register for summer and should complete registration through SAGE self-service no later than the date listed:

  • Master's students in the Genetic Counseling program are required to participate in a clinical internship and should register by May 22 for BIOL 212A (2225) and BIOL 213A (2227). Registration for Graduate Summer Term does not count toward the residency requirement. The summer registration fee will be waived.
  • Master's students in the Biotechnology program are required to participate in an internship and should register by May 22 for BIOT 212A (2233). Contact Neil Simister for the instructor approval code. Registration for Graduate Summer Term does not count toward the residency requirement. The summer registration fee will be waived.
  • Master's students in the Ed.M. and MAT in Education programs as well as the AGS in Teacher Leadership should register by May 22 for the courses determined by your program. Contact Manuel Tuan for the instructor approval code. Full-time MAT tuition will be charged.
  • Master's students in the Hornstein Jewish Professional Leadership program should register by May 22 for courses in consultation with your program advisor. Half-semester tuition will be charged.

Master's students not listed above and who fall into either of these categories:

  • who are working on or completing their master’s thesis, final paper, or final project this summer need to enroll in CONT 200A (course #2239). Also, if their program has a corresponding course, students should simultaneously enroll in this course, unless enrolled in a previous semester. A summer Extended Master’s flat fee of $1400 will be charged. Please note that CONT 200A should only be taken twice in a student’s master’s career.
  • who plan to enroll in an independent study, internship, or a lab rotation must register by sending an email to Richard Cunnane in the Office of the University Registrar that identifies the course by its Subject, Course number, and instructor and that includes your full name (as listed in sage) and your sage I.D. number. You must also request the instructor to send an email to Richard that grants approval for enrollment to his/her class. Until the email is received your enrollment request will not be processed in sage.

Ph.D. students in Life Sciences, Chemistry, Physics, or Computer Science are required to register for summer and will be enrolled by the Registrar.

  • Ph.D. students in the Life Sciences, Chemistry, Physics, and Computer Science programs are required to be on campus or at a related lab for the full year while engaged in taking classes and/or doing research related to their field of study and will be enrolled in CONT 250B by the Registrar's office. Registration for Graduate Summer Term does not count toward the residency requirement. The summer registration fee will be waived.

Students who intend to complete their degree program for an August degree must be enrolled this summer. Note: the deadline for filing an August degree application is June 12, 2015; the online application will be available on the Registrar’s website in early May).

  • Ph.D. Degree Candidates: If you are defending your Ph.D. dissertation by July 29, 2016 and depositing your dissertation by August 11, 2016, you are required to register for CONT 250B and will be enrolled automatically by the Registrar's office upon approval of your application for an August degree. The summer registration fee will be waived for Ph.D. candidates.
  • Master's Degree Candidates: If you are finishing your Master’s thesis/project/capstone during the summer 2016 and plan to deposit your thesis by August 11, 2016, you are required to register for CONT 200A (2239). Should your Master’s Program have a corresponding final paper/thesis/project course per degree requirements, you should simultaneously enroll in that course if you have not already taken that course. If you entered your program in Fall 2012 or later, you will be billed as a Summer Extended Master’s student. The corresponding fee is $1500 for summer 2016. Note that students who complete all program requirements for an August degree prior to June 1 will not need to register for the summer term. However, you will need to notify the Graduate School that you wish to change your status for the summer to Degree Pending.
  • For ALL August Graduate Degree Candidates: The online application for an August degree must be submitted by June 10, 2016. Note that students who complete all program requirements for an August degree prior to June 1 will not need to register for the summer term. However, you will need to notify the Graduate School that you wish to change your status for the summer to Degree Pending.

Brandeis Summer School

Students who are pursuing a Master’s degree or Post-Baccalaureate credit may choose to enroll in graduate level courses in the Brandeis Summer School.  Some GSAS departments may choose to designate selected courses offered through the Summer School for credit towards a GSAS Master’s degree or Post-Baccalaureate credit. Students may review course listings in the Summer School Bulletin.  Students should register for Summer School courses by contacting Richard Cunnane in the Registrar's office and NOT enroll in courses via the Summer School website.

Justice Brandeis Semester (JBS) Course Registration:
Upon confirmation of participation, students will be registered in the JBS Program. Students will not have to take any action in terms of enrolling in the program courses.

Please note that GSAS students who register for summer courses in the Brandeis Summer School, the Heller School or the International Business School will be expected to pay the appropriate tuition to that school. GSAS tuition scholarships and grants do not apply.


Postbaccalaureate Students


A post-baccalaureate student is a student who holds a bachelor's degree and is working in an approved course of study in one of the following areas: pre-medical studies, mathematics, and studio art. Normal tuition charges apply; see the "Fees and Expenses" section for program-specific fees.

Post-baccalaureate programs may not be pursued concurrently with other formal degree work. Students who subsequently become candidates for graduate degrees are subject to the Graduate School's policy regarding transfer credit toward graduate degrees.


Special Students


Properly qualified applicants who wish to audit or to take courses without working towards a degree may be admitted. Special students are normally not eligible for university loans, scholarships, fellowships or teaching or research assistantships.

Special students who later wish to pursue a degree on a full- or part-time basis must apply for admission as resident students. They must also file a special petition with their academic department if they wish to receive credit for any courses taken while a special student and have it apply to their graduate program. Normally, no more than two courses taken for credit may be transferable if the student is admitted to either the master's or doctoral program.

Students must apply as a special student for each semester in which they wish to take a class. Details can be found at www.brandeis.edu/gsas.


Leave of Absence


Students may petition for a leave of absence using the form available on the GSAS website in the "Students" section. The petition must have the approval of the chair of the program and the Graduate School. Leaves of absence up to one year will normally be granted to students in good academic standing who present compelling personal reasons. Returns from leave may be subject to conditions established at the inception of the leave as indicated on the leave of absence petition form. A student who has been granted a leave of absence is not considered an active student during the leave. Time spent on authorized leaves of absence will not be counted toward the maximum time permitted to complete degree requirements.

Should a student need to go on leave for medical reasons, he or she can petition for a medical leave of absence by completing the appropriate form and submitting the required note from a healthcare/psychological service provider. Medical leaves of absence are typically granted for up to one year and students must follow the required steps to return from medical leave one month prior to the start of the semester they are expected back at the Graduate School. These steps will be outlined in a letter to the student upon approval of going on medical leave.

If, for any reason, a student must extend a leave of absence, he or she must request such an extension in writing before the leave of absence expires. Failure to do so will result in involuntary withdrawal from the Graduate School. Students who extend their leaves of absence beyond one year may lose departmental funding. Should a student wish to return, the student will be considered for funding as part of the department's entering cohort of students.


Withdrawal


A student who wishes to withdraw voluntarily from the Graduate School during a semester must do so by completing the change of status form and having it approved by to the program chair and the Graduate School on or before the last day of instruction in the term. Failure to notify the university in writing of a withdrawal may subject the student to loss of eligibility for refunds in accordance with the refund schedule outlined in the "Fees and Expenses" section. Permission to withdraw voluntarily will not be granted if the student has not discharged all financial obligations to the university or has not made financial arrangements satisfactory to the bursar.

Students who are obliged to register and fail to do so by the appropriate deadline or who fail to pay their bill will be administratively withdrawn. They may be readmitted (see below) for study in a subsequent term, but not for the term in which they were withdrawn for failure to register. Belatedly fulfilling financial obligations will not negate the effects of administrative withdrawal.


Readmission


A student who has not been enrolled in the Graduate School for more than one year and who did not obtain a leave of absence must file an application for readmission. The student's graduate program will determine in each case whether a student should be readmitted. If the program's requirements have changed during the student's absence or the student is not deemed current in their field of study, the program may require the student to repeat or supplement previous academic requirements, including foreign language or qualifying exams. When a student is reinstated, the student will be informed of current status regarding credits and time to degree.

Fees and Expenses

Payment of tuition and other fees is due on August 5, 2016, for the fall semester and January 2, 2017, for the spring semester. A student who has not paid such fees by the day of registration will be refused the privilege of registration. A late fee will be assessed to all student accounts with outstanding balances after the stated due date. The amount of the late fee will be $100, or 2 percent of the outstanding balance, whichever is greater.

The monthly payment plan allows the year's charges to be paid in 10 equal monthly installments. Tuition Management Systems has contracted with Brandeis to administer the monthly payment plan. The application and a nonrefundable handling fee of $80 must be returned to TMS by July 15, 2016. For any applications returned by July 15, 2016, the payment plan electronic withdrawals will begin on August 1, 2016.

Contact the Office of Student Financial Services for additional information.

A student who defaults in the payment of indebtedness to the university shall be subject to suspension, dismissal and refusal of a transfer of credits or issuance of an official transcript. Brandeis University may refer delinquent accounts to a collection agency. Students are responsible for paying the collection agency fee, which may be based on a percentage at a maximumof 40 percent of my delinquent account, together with all costs and expenses, including reasonable attorney’s fees, necessary for the collection of my delinquent account. Delinquent accounts may be reported to one or more of the national credit bureaus.

Such indebtedness includes, but is not limited to, an overdue balance owed to the university or the delinquency of a borrower in repaying a loan administered by the student loan office and the inability of that office to collect such a loan because the borrower has discharged the indebtedness through bankruptcy proceedings. If the student is a degree or certificate candidate, his or her name will be stricken from the rolls.

A student who has been suspended or dismissed for nonpayment of indebtedness to the university may not be reinstated until such indebtedness is paid in full.

Every student is required to complete a Financial Responsibility Agreement at least once each academic year. Any student who fails to complete this agreement prior to the start of classes will be denied the privileges of attending classes and using university facilities.

Application Fee: $75 (online application), $100 (paper application)

Payable by all applicants for admission at the time the application for admission is submitted. It is not refundable. Checks and money orders should be made payable to Brandeis. No application for admission will be processed until this fee is paid. There is a one-time fee waiver for Brandeis students and alumni, as well as members of other groups as outlined in the previous section, Admission; Applying to the Graduate School of Arts and Sciences; Application Fee Waivers.

Matriculation Deposit: $300

Payable by a master's degree or post-baccalaureate applicant upon notification of acceptance. This fee reserves a place in the class and is credited toward the first semester tuition bill. If a student fails to enroll or withdraws his or her application, the matriculation deposit is forfeited.

Tuition and Fees

The fees for tuition in the Graduate School for 2016-17 are as follows:

Full-time resident students: $47,300 per year, or $23,650 per term.

Post-resident students: $2,955 per year, or $1,478 per term.

Extended Master's students: $5,910 per semester.

Continuation fee: $1,478 per year, or $739 per term.

Post-baccalaureate studio art students: $19,400 per year, or $9,700 per term.

Master of Arts in Teaching students: $7,875 per term.

Master of Education Teacher Leadership students: $5,670 per term.

Master of Science, genetic counseling and biotechnology students: $35,480 per year, or $17,740 per term.

Postbaccalaureate program in premedical studies students: $8,400 per term.

Special students, postbaccalaureate students in mathematics, and part-time resident students: $5,910 per course, per term or $1,478 per credit, per term.

In view of the constantly increasing costs of education, students may expect one or more tuition increases during their academic careers.

Postbaccalaureate Program Fees

Medical school application processing fee: $100, one-time fee payable on entrance.

Graduate Activity fee: $88, or $44 per term.

Orientation Fee: $44

A one-time fee payable by students entering for the first time.

Final Doctoral Fee: $235

This fee covers all costs for the year in which the Ph.D. degree will be conferred, including the costs for the full publishing services for the dissertation; publication of the abstract of the dissertation in Dissertation Abstracts; issuance of a Library of Congress number, appropriate library cards and deposit of the dissertation in digital format at the Library of Congress; three xerographic softbound copies (for the author, department and library); and a microfiche for the Brandeis library. The final doctoral fee also covers the cost of the diploma.

Note: All candidates for the Ph.D. degree must pay the $235 final doctoral fee at the Office of Student Financial Services before they file their application for degree with the Office of the University Registrar.

Returned Check Fee: $25

A bank service fee will be charged to a student's account if a payment or a check negotiated through Brandeis is returned by the bank for any reason.

Transcript Fee: 

Current and former students should request official transcripts of their records from the Office of the University Registrar. At this time, students can order official paper transcripts free of charge. Brandeis University has partnered with the National Student Clearinghouse to allow current and former students to obtain official electronic transcripts to be sent to themselves or a third party in a secure manner. The fee for an electronic transcript is $2.25 - $4.00. This fee is payable directly to the National Student Clearinghouse. Official transcripts will be issued only to those students whose financial records with the university are in order.

Student Health Insurance Plan (single coverage): $2,882

All three-quarter or full-time students are required by state law to show certification of health insurance. Students without insurance of their own must purchase the Student Health Insurance Plan through the university. The fee is payable prior to registration and no portion is refundable. Student insurance is optional for special students. Additional insurance options, including family coverage, are described in A Guide to University Health Services, which is available from the Office of Health Services.

Parking Fee: $60-$250 per year

Payable annually at fall registration for the privilege of parking an automobile on campus. Fee varies with assigned parking area.

Monthly Payment Plan Fee: $80 (full year), $55 (one semester)

Late Fee: $100, or 2 percent of outstanding balance, whichever is greater


Refunds


The only fee that may be refundable, in part, is the tuition fee. No refund of the tuition fee will be made because of illness, absence or dismissal during the academic year. A student who is withdrawing must notify the Graduate School in writing; refunds will be based on the date of notification and calculated in accordance with the following:

1. Tuition

Withdrawal

Before the opening day of instruction: 100 percent of the term's tuition.

On or before the second Friday following the opening day of instruction: 75 percent of the term's tuition.

On or before the fifth Friday following the opening day of instruction: 50 percent of the term's tuition.

After the fifth Friday following the opening day of instruction: no refund.

Requests for refunds should be addressed to the bursar's office.

2. Scholarship

In the case of a scholarship student who withdraws, the student's account will be credited with the same proportion of the term scholarship as charged for tuition: 75 percent if the student leaves on or before the second Friday, 50 percent on or before the fifth Friday and no refund thereafter.

3. Federal Loans

In compliance with federal law, special refund arrangements apply to students receiving aid under Title IV. Contact the Graduate School financial aid officer for additional information.

4. Department of Defense Tuition Assistance Funds

When a student withdraws during a period in which he or she is receiving Tuition Assistance funds, the amount of funds that must be returned to the program is based solely on the length of time the student was enrolled prior to withdrawing.

The amount of funds earned by the student is directly proportional to time enrolled, through 60 percent of the period of enrollment. After 60 percent, the student is considered to have earned all aid. Unearned Tuition Assistance aid must be returned to the program.

Refund Policy for Dropped Courses

A student who drops courses on the per-course tuition charge basis is allowed a refund following this schedule:

1. Full semester-long courses

Before the opening day of instruction through the last day of the registration period (see the Academic Calendar): 100 percent of the dropped course's tuition fee.

On or before the fifth Friday following the opening day of instruction: 50 percent of the dropped course's tuition fee.

After the fifth Friday following the opening day of instruction: no refund.

2. Module courses

On or before the second Friday of module instruction (see the academic calendar): 100 percent of the dropped course's tuition fee.

After the second Friday of module instruction: no refund.


Housing


There is no graduate housing available on campus.


Title IV Cancellations


If you have been awarded a student loan (Federal Stafford or Grad PLUS) you have a right to cancel all or a portion of your loan or loan disbursement. To do so, please submit a written request to: The Graduate School of Arts and Sciences, Brandeis University, Mailstop 031, 415 South St, Waltham, MA 02453-2728 or email the Graduate School financial aid counselor.

A request for loan cancellation or adjustment must be made before the end of the academic year or prior to leaving school, whichever comes first, and must state which loan(s) and what amount(s) you wish to cancel. Cancellation of your awarded student loan(s) will most likely create a balance due on your account. This balance would be due and payable upon receipt of the statement.

Financial Assistance

Fellowships and Scholarships


Students receiving financial aid from Brandeis, whether in the form of a fellowship or scholarship, are required to maintain a superior level of academic progress.

A fellowship is an academic award of honor to outstanding students to help them in furthering advanced study, research and training in teaching. A fellowship recipient must pay tuition fees unless the award includes a scholarship in an amount covering tuition.

A scholarship is an award on grounds of scholarly ability that will be used exclusively for remission of tuition fees. Full scholarships and partial scholarships are available. Scholarship students are liable for all but tuition charges.

All awards are granted and accepted with the understanding that they may be revoked at any time for undesirable conduct or poor academic standing.

Ordinarily, no student may hold a fellowship or scholarship for more than two years of study for the master's degree, more than three years of study for the M.F.A. degree or more than five years of study for the Ph.D. degree. Priority in making awards is given to full-time students.

A student's tuition scholarship, fellowship and/or stipend are contingent on continued enrollment, as well as the conditions set out annually in this Bulletin, including, but not limited to, satisfactory academic progress. Changes in student status, such as leaves of absence, withdrawal, change of degree program, graduation or similar circumstances, will normally result in the cessation of university stipends and fellowships effective as of the date of any such change in status.

All students contemplating outside employment that would require a significant portion of their time should discuss their intentions with their program adviser.


Research and Course Assistantships


Research and course assistantships are available in several programs. Application should be made to the chair of the graduate program.


Dean's Fellowship


Brandeis University established the Dean's Fellowship in 1995. This fellowship was created in order to encourage students in the nation's Ph.D. population to pursue doctoral study in the humanities, social sciences, and creative arts at the Graduate School of Arts and Sciences at Brandeis. The Dean's Fellowship provides five years of funding with a nine-month stipend, assuming satisfactory academic progress.

Factors considered in eligibility include: financial need or first generation status. In order to qualify for the Dean's Fellowship, applicants must be nominated by one of the following programs: American History, Anthropology, Comparative History, English and American Literature, Music, Near Eastern and Judaic Studies, Politics, Psychology, or Sociology.

Students who wish to be considered for the Dean's Fellowship should express their interest in their statement of purpose included with their application.


Need-Based Scholarships


A limited number of need-based scholarships may be available for master's degree candidates and Mathematics post-baccalaureate students who are enrolled at least half-time. Students may apply for need-based scholarships by completing the Free Application for Federal Student Aid (FAFSA) or the International Application for Aid.


Loans


Federal Direct Stafford Loans are available to U.S. citizens and permanent residents who are enrolled at least half-time in a degree program and who demonstrate need by filing the Free Application for Federal Student Aid.

Only the Federal Direct Unsubsidized Stafford Loan is available to graduate students. Applicants must file the FAFSA to qualify for this loan. Graduate students may borrow up to a maximum of $20,500 per year in unsubsidized Direct Loan funds. Dependent post-baccalaureate program students may borrow up to $5,500 for one consecutive 12-month period and independent post-baccalaureate students may borrow up to $12,500. Post-baccalaureate students are not eligible for federal loans beyond their first year of study. The maximum aggregate borrowing limit for the graduate students (including undergraduate borrowing) is $138,500, with no more than $65,500 in subsidized loan funds. The aggregate limit for post-baccalaureate students is $31,000 with a maximum of $23,000 subsidized for dependent students, and $57,500 with a maximum of $23,000 subsidized for independent students.

The interest rate on the Stafford Loan for the 16-17 academic year will be a fixed rate of 5.31 percent and the origination fee will be 1.068 percent.

Repayment of a Stafford Loan begins six months after the borrower ceases to be enrolled at least half-time. The standard repayment period is 10 years. (Please go to www.studentloans.gov for information about alternate repayment plans.) Students are required to pay the interest on the unsubsidized Stafford Loan during the in-school period, or have it capitalized and added to the loan balance.

The terms for the above loan programs are subject to federal legislation, regulations and other guidance, and may change. Additional current information is available from the Graduate School.

Students wishing to apply for loans should contact the Graduate School for application materials.

The Graduate PLUS Loan is a federal loan that allows graduate students to borrow up to their total cost of education less any financial aid received. The student must pass an independent credit review. For the 16-17 academic year, the PLUS Loan will have a fixed interest rate of 6.31 percent and an origination fee of 4.272 percent. Go to www.studentloans.gov to apply for this loan.

Borrowers of the Federal Direct Stafford Loan, and the Federal Direct Graduate PLUS Loan, must complete the required promissory notes and entrance counseling online at the beginning of their entering semester upon receipt of correspondence from the Office of Student Financial Services. Anticipated credits on a student's account will be cancelled if all required steps are not completed.


Satisfactory Academic Progress


Federal regulations require that a student receiving federal assistance make satisfactory academic progress in accordance with standards set by the university. The Graduate School of Arts and Sciences delegates the responsibility to monitor academic progress to the individual graduate programs. Admission to the Graduate School is valid for one academic year. Graduate programs review students' academic progress and make recommendations for readmission annually. Any student who is readmitted for the following year is considered to be making satisfactory academic progress and is eligible for financial aid from federal sources.

Students who enter the Graduate School of Arts and Sciences must earn the doctorate within eight years, the Master of Arts within four years, the Master of Fine Arts within five years, and must complete their post-baccalaureate program within two years from the inception of study, exclusive of leaves of absence (pro-rated for part-time study). Students who have passed the terminal point for the degree may apply to the Graduate School of Arts and Sciences for an extension and, if approved, may be eligible for additional federal financial aid.