Automobile Insurance

Brandeis University’s automobile policy provides coverage for university employees and students while driving university-owned, leased or rented vehicles.

The university’s policy for the use of university-owned vehicles is:

  1. Vehicles are to be used only by authorized employees and students possessing valid and applicable licenses (no international driver license).
  2. A Vehicle Use Application through Public Safety must be submitted and a defensive driving training completed (if applicable) prior to approval.
  3. Use of vehicles is confined to university business.
  4. Transport of passengers, other than employees or affiliates, is prohibited.

Failure to adhere to these rules could result in uninsured losses and expenses.

Department managers can only rent vehicles for six months or less. If vehicle is needed for more than one month, Procurement Services at 6-4500 must be notified.

If you require vehicles for longer than six months, the vehicle must be leased or purchased, for information please contact Procurement Services.

Insurance does not need to be purchased for rental vehicles in the United States, Puerto Rico or Canada. The university’s preferred vendor for rental vehicles is Enterprise Rent-A-Car, 140 Moody Street, Waltham, MA 02453, 781-894-6770, for discount information please contact Procurement Services.

All employees of the university that drive a Brandeis University owned, leased or rented vehicle must complete a Vehicle Use Application and receive approval before driving and then a defensive driving training class will need to be completed. 

A valid driver’s license must be provided with the application in order to have a Motor Vehicle Registration (MVR) check completed. If you are a permanent resident of Massachusetts, you must provide a copy of a valid Massachusetts license. If you are not sure if you need to change your license to a MA license, please refer to the link below.

http://www.mass.gov/rmv/license/index.htm

Please note the use of personal vehicles for university business is discouraged because:

  • At the time of the accident it is often difficult to determine whether the person was on personal business or university business.
  • If an accident occurred, the employee would have to submit the claim to their insurer for payment and the university’s insurance would only be used if the employee’s limits were not high enough.
  • Employees are required to have minimum limits of $100,000/$300,000 and submit proof of this coverage prior to using their personal vehicle for university business.

Students that drive Brandeis University owned, leased or rented vehicle must complete a Vehicle Use Application including a proof of a valid driver’s license (no international driver's license) and receive approval and must complete the driving training course before driving for the University. This is a one-time training and once successfully completed, will not need to be taken again. 

After completing a Vehicle Use Application, this form must be sent to Public Safety, MS 066.  It will take approximately two weeks for applications to be processed.  The application is sent to Public Safety so a driving record check can be completed.  Once the check is received from the Registry of Motor Vehicles, it is evaluated.  If the person’s record falls under the “poor” or “borderline” category, the application will be denied and that person will not be able to drive any Brandeis owned, leased or rented vehicles.  All driving privileges will be suspended immediately.

Below is a matrix to determine the person’s rating.

Number of Accidents (last three years)

Number of Violations
(last three years)*

0

1

2

3

0

Clear

Acceptable

Borderline

Poor

1

Acceptable

Acceptable

Borderline

Poor

2

Acceptable

Borderline

Poor

Poor

3

Borderline

Poor

Poor

Poor

4

Poor

Poor

Poor

Poor


Any major violation in the last three years is automatically a “poor” MVR.

Major Violations
  • Driving under the influence of liquor or drugs
  • Driving while impaired
  • Reckless driving
  • Careless driving or racing/speed contest
  • Failure to report an accident
  • Making a false accident report
  • Vehicular homicide or manslaughter
  • Attempting to elude a police officer
  • Driving while license is suspended or revoked