Expenses
Guest Expenses
Guest expenses are limited to those incurred by or on behalf of persons, other than univerity employees, in direct connection with university business. All guest expenses not included on the hotel bill are to be included as "other expense" on the Expense Report and are to be explained at the bottom. Federal government regulations prohibit the use of grant funds for reimbursement of the purchase of alcoholic beverages.
Gratuities
Gratuties are limited to 15 percent of the corresponding allowable cost and should be separately identified. Please note gratuities on meals are included within the per diem and are not to be submitted for separate reimbursement.
Other
Other reasonable but unexpected travel expenses will be allowed when fully explained and when clearly related to the purpose of the travel.
Questions about allowable expenses should be directed to Accounts Payable at ext. 6-4484 or the Office of Grant, Contract and Patent Administration at ext. 6-2121. Questions about or problems with Carlson Wagonlit Travel should be directed to University Services at ext. 6-4313.
24-Hour 800 Number
Carlson Wagonlit provides a special 800 number that will allow the traveler to receive travel assistance 24 hours a day. The number is 1-800-469-3939. This number is reserved for emergencies only. If, while you are away, you need to speak to Carlson Wagonlit, please call their toll free number at 1-800-273-6973 on business days between 8 a.m. and 5:30 p.m. EST.