Responsibilities
Domestic Travel
Faculty members who are invited to deliver papers or officially participate at professional meetings need to secure advance written approval from their department chair and the Office of Academic Support within the provost's office in order to be reimbursed for all or part of their travel expenses from university (nongrant) funds.
Staff travel must be authorized in advance by the appropriate dean or vice president.
Grant-funded domestic travel must be authorized in advance by the Office of Grant, Contract and Patent Administration. Domestic travel is travel within and between any of the states, possessions and territories of the United States and travel between the United States and Canada. (Exception: Some regulatory agencies may consider travel to and from Canada as international travel. Please consult with the Office of Grant, Contract and Patent Administration.) Travel within the United States or Canada en route to or returning from an international destination is considered international travel.
International Travel
With the preceding exception, travel outside of Canada and the United States and its territories and possessions constitutes international travel. Except for that which is funded by grants, international travel must have the final prior approval of the president's office. Grant-funded international travel must have prior authorization from the Office of Grant, Contract and Patent Administration and in some cases the granting agency.
The federal government requires that faculty members whose travel is supported by federal grants abide by the travel policy of either the granting agency or of the university, whichever is more restrictive, and that travelers use United States air carriers whenever possible. Please be aware that if you are requesting travel information for an international destination and your travel is grant funded, the university's travel agent has been instructed to reserve airline tickets on U.S. flag carrier airlines only.