Student Clubs & Organizations
Clubs and organizations make up the heart of the student experience at Brandeis; clubs are created, evolve, mature, and sometimes disappear. This section will take you through the different stages of forming and managing a club. It will explain the different types of organizations, how to formally create such organization, and what responsibilities are placed on groups once they are established.
What Types of Clubs Exist At Brandeis University?
Several types of student organizations exist at Brandeis. These include Union Recognized Organizations, Union Chartered Organizations, and Union Secured Organizations. All of these variations have different roles, responsibilities, and ways of doing business. The Club Center section of MyBrandeis was created as a central database of all information regarding official clubs and organizations at Brandeis. It lists clubs, leader contact information, meeting times, and website and mailing list information. The general public can view certain limited information, while members of clubs are permitted to view more detailed information after logging in. This is also the portal through which clubs leaders are able to submit funding requests. For details on how to change MyBrandeis club administrators, contact the Student Union Secretary.
Recognized clubs are recognized by the Student Union Senate. To be recognized, a club must obtain the signatures of ten prospective members. Recognized clubs cannot request money from the Union Finance Board.
Chartered clubs are also recognized by the Student Union Senate. However, they may not duplicate the purpose of any already chartered club. They also may not discriminate in their membership. Chartered clubs may also request money from the Union Finance Board. To be chartered, a club must obtain the signatures of fifteen prospective members and 135 supporters (totaling 150 signatures).
Secured clubs are specifically mentioned in the Student Union Constitution. They are a special class of clubs that cannot be de-chartered and that receive a fixed amount of the Student Activities Fee each semester. Secured clubs can only be created and removed by a constitutional amendment and are generally derived from existing chartered clubs.
Building a Club at Brandeis
- Check out the Club Center at my.brandeis.edu. or on Guidebook.com. Make sure there is not already a club on campus with a similar purpose.
- Draft a constitution for the club. Be sure to include all parts. A sample constitution can be found on page 37 (If seeking chartering be sure to include the following statement of non-exclusivity: “_____ Club is open to all members of the Brandeis Community. ______ Club does not discriminate against members on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, age, genetic information, disability, political affiliation and ideology, veteran status or any other category protected by law.”
- Once the constitution has been drafted, collect signatures (signature forms available in the Student Union) Recognized clubs require 10 member signatures and 0 supporter signatures. Chartered clubs require 15 member signatures and 135 supporter signatures.
- Prior to attending a Senate Meeting to gain approval, you must attend a meeting of the Club Support Committee. Club Support meetings vary each semester. This committee works to help prepare clubs for the types of questions they will be asked by the Senate.
- In addition they are there as a support for clubs who have questions, struggles or need assistance throughout the year.
- You must get on the Senate agenda in order to present your club and gain approval.
- Place a copy of the Constitution, Membership Form, and Supporter Form in the Executive Senator’s mailbox by 5:00pm on the Wednesday before the Senate meeting you wish to attend (Senate meetings are typically held Sundays at 7:00pm)
- You must also e-mail a copy of the club constitution to the Executive Senator by the same time.
- The Executive Senator will notify you about the week’s agenda. Three representatives from your club must attend the Senate meeting to present your club request and answer any questions Senators might have.
- Congratulations, upon approval from the Senate you now have officially started your own Club.
Every year the Department of Student Activities is responsible for confirming that all organizational student leaders are aware of and in compliance with Massachusetts Act Prohibiting the Practice of Hazing (Chapter 269 of the General Laws). A full copy of this Act is available in Rights and Responsibilities - Appendix A or through the Department of Student Activities, Shapiro Campus Center Room 203. One representative from each club and organization must sign this form on behalf of the organization in order to achieve proper recognition from the Student Union. Please click here to complete the form.