Procedures for Student Related Events with Alcoholic Beverages
Drafted by Stephanie Grimes, Director of Student Activities Fall 2007
The service of alcohol at campus events is often requested as an enhancement to contracted entertainment. The procedures below are intended to facilitate the legitimate serving of alcoholic beverages at approved events, to augment a well-planned and structured program.
Areas where Alcohol is allowed:
Three locations on campus are licensed to serve alcohol:
Student Organization Events:
The student group must attend a pre-evaluation meeting with a member of the Department of Student Activities and a One Stop Event Planning Meeting in order to discuss the program with professional staff members:
- the rationale behind the addition of alcohol to the program,
- the amount of alcohol ordered,
- the estimated number of legal drinking age students in attendance, and
- the logistics of the event.
Students will be asked to complete the Event Registration Form as well as the Alcohol Beverage Responsibility Form. Student organizations must first reserve appropriate space through Conference and Event Services noting appropriate beverage requests and quantities on the appropriate forms. Alcohol must be provided and served by Dining Services. Dining Services will staff all student sponsored events with bartenders and ID checkers. Organizations must have at least one bartender and one carder for every 75 legal age student expected. Public Safety will staff the event with at least two security personnel and possibly more depending on the attendance expected at the overall event. All student organization sponsored events with alcohol must have a restricted area for distribution and consumption of alcohol except when held in the Stein Restaurant. This area will have 20ft between the area of consumption and the event itself and have a physical barrier. It needs to be an on campus only event. Student Activities will address issues of marketing and promotion in regards to the availability of alcohol with the student group. Dining Services will have on hand at the event a list of 21+ students to verify any discrepancies and in order to validate any out of state licenses. Professional staff members from Dining Services must be in charge of checking IDs for entrance into the “beer garden” and will be securing bracelets on legal drinking age students. Student Activities will pay for the bracelets.
Student Organization Events in Other Areas:
It is the role of Conference and Event Services to request these licenses on behalf of parties within the Brandeis community. The process time for these licenses can be up to six (6) weeks. The cost of a one day liquor license is $250 and needs to be considered part of the budgeting process for the student organization. Licenses can be denied by local boards. In addition, the function may not serve as a fundraiser. Non licensed areas where alcohol can be served are limited to programming spaces such as the