PowerPoint design (live presentation)Things to keep in mind when creating PowerPoint for presenting live:
Large, legible fonts
- Acceptable fonts include: Verdana, Lucida Sans/Lucida Grande, Tahoma, Georgia, Palatino/Palatino Linotype, Book Antiqua
- Don’t go smaller than 24 pt
- Headings should be larger than the rest of text and bold to stand out
Keep things simple
- Keep layout similar throughout presentation. For example, keep the Heading in the same place on each slide.
- Language should be simplified and kept short
- Don’t put too much text per slide
- Avoid animations and fancy slide transitions
Be mindful of color contrast
- Choose high-contrast text to background ratios
- When showing emphasis, use bold or underline (not italics) instead of relying on just color
- Avoid text over images or patterned backgrounds
Don't forget captions
- Ensure that any embedded video is captioned.
- Default to have the captions on when showing the video to an audience.
PowerPoint design (sharing digitally)
In addition to the above, also keep the following in mind when creating PowerPoint that will be shared online or through email:
- To aid those using screen readers, try to use as few text boxes as possible.
Add alt text to all important images. How to add alt text in PowerPoint.
- Avoid using tables. If you must use them, use only very simple data tables with header cells that correlate directly to the data. Do not use tables for layout purposes.
- Make sure hyperlinks are unique and descriptive. To change the link text, select a link, right click and select . Change the URL in the field to something more descriptive.
- Use the accessibility checker in PowerPoint to find any accessibility issues you may have missed.
- Consider offering a PDF version of your presentation in addition to the .ppt file.