UDR Planning Guide

Scheduling and Space / Audio-Visual Requirements

• Determine the type of venue that is best suited for the initiative.
• Check the university calendar to avoid conflicts in schedule. Initiatives should be held when classes are in session.
• Work with your department to find low-or-no-cost event space. If you are unable to find adequate space, contact University Events. You will also need to fill out a student event request form. 
• Determine if the needed technology resources are obtainable.

Food and Supplies

• View your catering options.
• Arrangements for catered food should be made through University Events.
• Brandeis Hospitality typically requires at least five days' notice for catering. Kosher food orders must be placed 10 business days in advance.
• Determine what other supplies are needed and from where they will be obtained. The UDR program can provide paper goods and utensils to you for free.

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