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Entrepreneurial Finance and Innovation Conference

Expense Reimbursement

Expense forms and pertinent tax forms information:

  • If you are a foreign national and have a SSN, please fill out a w-9 form
  • If you are a foreign national and requesting a treaty exemption, please fill out a foreign national form
  • All others requesting reimbursement only, please fill out the travel and business expense report.
    • On the Financial Affairs Forms webpage, Expand All and Select Travel & Business Expense Report from the box labeled Accounts Payable (second box down from top of page).

Please note:

  • Up to $550 is allowable for reimbursement.
  • Please provide a copy of your electronic ticket AND a receipt or credit card statement verifying the cost and how the ticket was paid for.  Please include a copy of your travel itinerary along with any original receipts for expense reimbursement to Barbara Cassidy at the address listed at the bottom of this memo.
  • Ground transportation such as shuttles, taxis, parking: ORIGINAL receipts required.
  • For food expenses incurred NOT provided during the meeting dates and times, ORIGINAL receipts are required.
  • MISC.  expenses: ORIGINAL receipts required.

Expenses that WILL NOT be reimbursed

  • Travel costs above $550 (Costs will be reimbursed only up to an amount of $550)
  • Any expenses incurred by spouse/guest attending meetings
  • Bar bills
  • Individual recreation
  • In-house movies
  • Lodging at hotel for early check-in or late check-out and/or hotel upgrades
  • Personal expenses
  • Room service
  • Telephone calls/business services
  • Valet laundry/cleaning services
  • Valet parking

For quickest reimbursement, make sure that your completed forms and all original receipts have been returned to:

Barbara Cassidy
Assistant Director, Centers and Initiatives
Mailstop 032
Brandeis International Business School
415 South Street
Waltham, MA 02453-2728
P: 781-736-8351
F: 781-736-2269
E: barbarac@brandeis.edu