Short-term and Extended Illness Coverage

Short-term Illness Protection

If a continuous illness extends for 10 or more working days, an employee may be eligible for short-term illness protection. With approval of the assistant vice president for human resources, payment is made according to the following schedule:

Length of Continuous Employment Benefit
Up to 6 months 2 weeks' salary
6 months to 1 year 4 weeks' salary
1 to 5 years 8 weeks' salary
5 to 10 years 12 weeks' salary
More than 10 years 16 weeks' salary

Once an employee has used this benefit, a period of 12 months must pass before being eligible again for this benefit. Prior to returning to work, the employee may be requested to furnish a certificate from a doctor attesting to fitness to return to work. The doctor may not be a family member.

During the period of short-term illness, vacation, personal and sick leave will continue to accrue. However, any leave accrued while receiving the short-term benefit cannot be used until the employee returns to work. If an employee does not return to work, any vacation time accrued during the sick leave will not be paid out.

Extended Illness Benefit

If a continuous illness extends beyond 10 working days, an employee may be eligible for the extended illness benefit. this benefit provides a percentage of salary replacement for regular, full-time staff and benefits-eligible, part-time staff who have an extended illness or injury and have exhausted all other sick-leave benefits.

A payment of 60% of regular base pay will be provided, as necessary, up to 24 weeks from the date sick leave and short-term illness protection is exhausted or until the staff member receives approval for Social Security disability benefit or long-term disability benefits, whichever occurs first.

To be eligible, the employee must have been employed in a benefits-eligible position for six consecutive months at the university (union employees should refer to their contract) and have furnished a statement from the attending physician (who is not a family member) confirming the extended illness.

Illness and/or disabilities that are work-related and covered by workers' compensation are excluded from this benefit. A 12-month work interval applies before an employee is eligible for benefits under another extended-illness period. This benefit does not apply to intermittent leave.

During the period of extended illness, vacation, personal and sick leave will continue to accrue for the first six months of paid leave. However, while receiving the 60% extended-illness benefit, the employee's leave will be accrued at a reduced rate of 60%. Any leave accrued during an extended illness cannot be used until the employee returns to work.

Please note: Length of continuous employment is calculated from the date you become eligible for this benefit. Therefore, service as a temporary employee or a postdoctoral fellow would not count toward the eligibility requirement.