Paid Time Off

All regular, benefits-eligible staff earn time off on a per-pay-period basis based on time worked or paid leave. Accruals are prorated for part-time employees. Employees may track time taken in Workday.

Vacation Leave

Regular, Full-time Nonunion, Nonexempt Staff

35 hours/week, 52 weeks/year

Years Employed Earned Days per Month Earned Days per Year
Up to 2 years 0.833 10
2 to 10 years 1.25 15
More than 10 years 1.66 20

Regular, Full-time Nonunion, Exempt Staff

35 hours/week, 52 weeks/year

Years Employed Earned Days per Month Earned Days per Year
Up to 5 years 1.25 15
More than 5 years 1.66 20

Union Employees

Union employees should refer to their union contracts for information regarding paid time off accruals. Only allowable accrued and carryover vacation leave will be paid out at time of termination. Vacation leave may not be used to extend the date of termination.

Vacation Carryover Policy

Vacation carryover is based upon years of service and applies to all employees. The carryover cutoff is Dec. 31 of each year. Carryover amounts are prorated for part-time employees.

Years of Service Carryover Limit
Up to 5 years 10 days*
5 to 10 years 15 days*
More than 10 years 20 days*
* Brandeis will not apply these limits at year-end 2020 due to impacts of Covid-19. These limits will be revisited/reinstated in late 2021. 

Sick Days

All full-time, benefits-eligible staff accrue the equivalent of one sick day per month, on a per-pay-period basis, for a total of 12 days per calendar year. Accruals are prorated for part-time, benefits-eligible staff. Nonexempt, benefits-eligible staff may carry over sick leave from year to year, accruing up to 180 sick days. Exempt staff sick leave balances may never exceed 12 days.

All nonbenefits-eligible staff accrue one hour of sick time for every 30 hours worked, up to a maximum of 40 hours per year. Nonbenefits-eligible staff may use accrued sick time 90 days following their first day of work. Nonbenefits-eligible staff sick leave balances may never exceed 40 hours.

To receive sick pay, an absence must be reported to the immediate supervisor before the start of the regular workday and recorded in Workday. Supervisors may request documentation for any leave exceeding three days. If medical documentation is requested, it should be submitted to the assistant vice president for human resources for review.

Up to 40 hours of accrued sick time per calendar year may be used in the case of illness of members of an employee's immediate family. Immediate family is defined as a spouse, domestic partner, parent, grandparent, child, brother, sister, father-in-law, mother-in-law, sister-in-law, brother-in-law, son-in-law, daughter-in-law or member of the household.

No unused accrued sick leave will be paid at the time of termination.

When Sick Time May Be Used

Accrued sick time may be used for the following purposes:

  1. To care for the employee’s immediate family member, who is suffering from a physical or mental illness, injury or medical condition that requires home care; professional medical diagnosis or care; or preventative medical care.
  2. To care for the employee’s own physical or mental illness, injury, or medical condition that requires home care; professional medical diagnosis or care; or preventative medical care.
  3. To attend the employee’s routine medical appointment or a routine medical appointment for the employee’s child, spouse, parent, or parent of spouse.
  4. To address the psychological, physical or legal effects of domestic violence (as defined in the university’s domestic violence leave policy).

Earned sick time includes time necessary to travel to and from an appointment, a pharmacy or other location related to the purpose for which the time was taken.

Personal Days

All full-time, benefits-eligible staff accrue the equivalent of one personal day every three months, for a total of four days per calendar year. Personal day balances may never exceed more than four days.

Generally, new staff members must complete their introductory period before being granted a personal day. Personal days may be used for religious observances or for personal business. All requests for personal days are subject to the approval of an employee's supervisor.

No unused accrued personal days will be paid at time of termination. Once notice of termination is given, the use of personal days is not allowed.

Staff Holidays

See the current staff holiday schedule.