Sponsored Accounts (Retirement)
Effective Oct. 19, 2021, the Brandeis Sponsored Accounts system will be retired and replaced with Workday Contingent Worker Accounts. For information on the difference between Sponsored Accounts and Contingent Worker Accounts, as well as information on why Brandeis is making this change, please refer to the following information.
New Accounts
As of Oct. 19, 2021, no new Sponsored Accounts can be created. After this date, if you are responsible for someone that needs an account that does not qualify for another account type (see table below), you should request a Contingent Worker Account.
Account Types
Create Contingent Worker Account
After creating the Contingent Worker Account, the account holder will receive a welcome email from Workday containing their Brandeis ID. They can then use this ID to create an account by visiting the Brandeis Account Management website.
Existing Accounts
Sponsored Accounts that were created before Oct. 19, 2021 will continue to function normally. Starting Oct. 13, all existing Sponsored Account will be converted to a Contingent Worker account. Converted accounts will have the same expiration date as the former Sponsored Account. Managers will receive emails leading up to that date with instructions on how to terminate or extend accounts.
Support
If you have any questions about this change, please contact Jonathan Estwing, ITS Sr. Project Manager.
FAQs
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Individuals who need access to a Brandeis email address and to Brandeis systems and services are required to have a Brandeis account. The Sponsored Account system provided a way for individuals employed at Brandeis to request a Brandeis account for someone whom they sponsored. To do so, the sponsor would provide the name and email address of the individual being sponsored. The sponsored person would receive an email prompting them to indicate their chosen Brandeis account (i.e., username). Generally, the sponsored account would remain active for one year, with renewal notices sent to the account holder instructing them on how to request a renewal.
The Sponsored Accounts system is being retired and replaced with the Workday Contingent Worker Process.
The sponsored account system is being retired for several reasons:
- The sponsored accounts system does not collect key identification information for account creation, allowing audits of active sponsored accounts.
- Sponsored account holders are required to update their Brandeis Emergency Notification System (BENS) information in a separate system.
- Workday provides alternatives for those who need Brandeis accounts, eliminating the need to support and maintain a separate system.
Sponsored account holders have access to the following services:
- Brandeis directory/phone book update utility
- Virtual private network (VPN)
- Campus wireless internet access (eduroam)
- Moodle (LATTE) account
- Google email and related suite of applications (i.e., calendar, drive)
- Zoom
Users will not lose access to any systems or services as a result of the change to using Contingent Worker records. Users will gain access to technology services they do not currently have access to, including:
Yes. The account creation process will now be completed in Workday. The sponsor will request the account via Workday which will be routed to the HR Partner of the JM Org in Workday for approval.
Detailed instructions are available in the Contract and Manage Contingent Worker job aid.
The Contingent Worker account will be active for the duration set by the sponsor when the account is created in Workday. When an account is within 1 week of expiring, the sponsor (not the account holder) will receive a notification through Workday, asking if they wish to extend or terminate the account.
Sponsors can find detailed instructions on how to renew or extend the account in the Contract and Manage Contingent Worker job aid.
Individuals with active sponsored accounts will not be impacted. All existing Sponsored Accounts will automatically be converted to Contingent Worker Accounts.