Information Technology Services

Before using Webex, you must first request an account.

1. In web browser, go to teams.webex.com.

2. Enter your Brandeis email address.

3. You will be redirected to the Brandeis Login page to enter your Brandeis username and password.

4. You will receive an email confirming your account has been created.

Once you have created an account, you can schedule or join a Webex meeting using the link below.

SCHEDULE / JOIN MEETING

Before using WebEx, you must first request a Brandeis Webex account.

Schedule / Join Meeting

1. In web browser, go to brandeis.webex.com.

2. Enter your Brandeis email address.

3. You will be redirected to the Brandeis Login page to enter your Brandeis username and password.

1. Log in to Brandeis Webex.
2. Click on the drop-down menu for 'undefi..' (near the top right corner, directly below the Brandeis logo).
   
3. Select 'My Profile' then 'Edit My Profile'.
   
4. Select 'First/Last Name' and enter in your First and Last Name.
   
5. Select Account Management to return to Webex.
6. Confirm that <your name> now appears as your Webex profile name (rather than 'undefi...').

1. Go to brandeis.webex.com.
2. Click the Sign In button to log in to Webex.
3. Enter your Brandeis email address then enter your account information on the Brandeis login page.
4. The Webex Home Page will appear.
5. Click the Schedule a Meeting button.
6. Enter a Meeting Topic and Password. You can use the automatically generated password or create your own.
   Note: Meeting type should default to 'Webex Meetings Pro Meeting'.
   
7. Specify the Date, Time and Duration of the meeting. Setting a duration for a meeting is for planning only —  the meeting will continue until you end it. To select date and time, click the drop-down arrow.
   
   
8. Enter the email addresses of people you want to invite OR you can send the invite later.
   
9. Click the Schedule button.
10. The meeting information will be displayed.

Your participants will automatically receive an email invitation for the Webex meeting with instructions on how to join the meeting.

Copy Webex meeting invite

If you prefer to copy the Webex meeting invite into a calendar invite, select copy from the meeting details.

From an email

1. Click the green Join meeting link.
2. Authorize the use of your microphone and/or webcam. Alternative audio options include having Webex call you at a designated number or dialing into the meeting.
3. Click Start Meeting.

From a calendar invite

1. Open the calendar invite.
2. Click the link to join the meeting.
3. Authorize the use of your microphone and/or webcam. Alternative audio options include having WebEx call you at a designated number or dialing into the meeting.
4. Click Start Meeting.

From the web

1. Go to brandeis.webex.com.
2. Click the Sign In button to log in to Webex.
3. Enter your Brandeis email address then enter your account information on the Brandeis login page.
4. The WebEx homepage will appear.
5. Click on the Meetings button in the left navigation panel.
6. The My Webex Meetings window will appear with a list of meetings you are hosting.
7. Locate the meeting from the list based on the date, then click the Start button. Your meeting will begin.
8. Authorize the use of your microphone and/or webcam. Alternative audio options include having Webex call you at a designated number or dialing into the meeting.
9. Click Start Meeting.

1. Mute/Unmute: Clicking on the button will mute/unmute your audio during the meeting.
2. Start my Video: Selecting the camera icon will start your video to allow the participants to see you.
3. Share content: Share your desktop, files, applications, websites, or videos.
4. Record: The host can record the meeting.
5. Participants: Clicking on the button will open the participants window.
6. Chat: Clicking on this button will open the chat window. You can then chat with anyone in the meeting or hold private discussions with any participant.
7. More Options: The More Options menu allows you to lock the meeting if you want, invite others to join the meeting, copy the meeting information and configure your audio connections.
8. Leave the Meeting: Clicking on this button will allow you to leave the meeting.

Select Share Content to share your screen or an application with other participants.

Click on the participant panel button to view the list of participants in the meeting; it will appear in a column on the right-hand side of your screen.

Open the Chat panel. In the Send to or To drop-down list, select the recipient of the message. Enter your message in the chat text box, then press Enter on your keyboard.

1. Log into your Brandeis WebEx account. Meetings should only be cancelled within your account.

2. Once you log into your account you will the WebEx home page. Click in the Meetings tab to find your scheduled meetings.

   

3. Find the meeting you would like to cancel and click on it.

4.  Click on the trash can icon located in the top right corner.
   
5. Select Yes when prompted to confirm the meeting cancellation.
   
   

You will receive an email confirming the WebEx meeting has been canceled. All participants that were invited to the WebEx meeting will also receive a cancellation email.

Web

Webex web app lets you join meetings using only your web browser. There's nothing to download or install. The web app puts basic meeting, event, or training functionality at your fingertips, making it easy to view and interact with others.

Desktop

Download and install the Webex desktop application to easily access your commonly used Webex Meetings controls. With the desktop app, you can start and join meetings without going to the Webex site. Sign in using your Brandeis email address. Mac | Windows

Mobile (optional)

Download the free Webex Meetings mobile app to meet anywhere from your smartphone or tablet. Sign in with your Brandeis email address and password. Apple | Android

WebEx is a web conferencing environment that lets participants collaborate and interact in an online environment.

• Schedule, host, and attend video meetings
• Start meetings instantly or schedule meetings in advance
• Connect with your computer/mobile device or call in via phone
• Share your screen, presentations, and desktop applications
• Write on online whiteboards and make annotations
• Brandeis and non-Brandeis attendees can join a meeting

Note: Breakout rooms will added to Webex in Fall 2020.

Webex is available to active members of the Brandeis community including faculty, staff and students. Before using Webex, you must first request an account with your Brandeis credentials.

ITS provides Zoom as the primary video conferencing tool for the Brandeis community especially for remote teaching and learning. Webex is an alternative application for staff and faculty to hold administrative-related meetings, and a backup solution for online classes in the event there there is an issue with Zoom.

First, you will need to request an account at teams.webex.com (using your Brandeis email address). Once you have created an account, you can access Webex through any web browser by going to brandeis.webex.com.

Upon requesting a Brandeis Webex account, you will need to update your Webex Profile Name. By default, the account name is 'undefined undefined'. To update your name in Webex, follow the steps outlined in updating your Webex profile.

WebEx will support up to 200 participants in a meeting.

No. Only the host of the meeting needs to have a WebEx account to start the meeting.

Yes. The preferred method of connecting to the meeting via audio would be computer audio. If you’re not using a computer or device to join a meeting or you’re having issues connecting with computer audio, then the phone-in option is available. You can either have Webex call you at a designated number of you can call into the meeting.

• HOST: A host is an individual who has an account and can schedule and start a Webex session. Any faculty or staff member can be a host. Students can participate in Webex sessions, but cannot host meetings. By default the host is always the user that started the meeting. Hosts can assign privileges to all users attending a meeting. This includes muting and unmuting participants’ audio, and by default, the host is also the presenter.
• PRESENTER: The presenter is the person who is sharing content with everyone in the meeting. There can only be one presenter at a time, but the presenter role can be passed to other attendees, who can then share content with the group. Presenters have control over the application, screen, and chat.
• PARTICIPANT: Participants in a Webex meeting are able to chat, participate in audio and video discussions, but cannot control the meeting unless given presenter or host privileges. Participants can be assigned the presenter role while the meeting is being held.

• WEBSITE: Webex web app lets you join meetings using only your web browser. There's nothing to download or install. The web app puts basic meeting, event, or training functionality at your fingertips, making it easy to view and interact with others.
• DESKTOP APP: Download and install the Webex desktop application to easily access your commonly used Webex Meetings controls. With the desktop app, you can start and join meetings without going to the Webex site. Sign in using your Brandeis email address.  Download here: Mac | Windows
• MOBILE APP (OPTIONAL): Download the free Webex Meetings mobile app to meet anywhere from your smartphone or tablet. Sign in with your Brandeis email address and password. Download here: Apple | Android