People are using Zoom for lots of different purposes including remote meetings, group collaborations, faculty office hours, bringing in guest lecturers, teaching remotely, and holding online synchronous classes when the campus is closed due to weather. It is a great tool to bring people together regardless of their physical location. The possibilities for uses for meeting and collaborating online are endless.
Anyone with a Brandeis account (@brandeis) are automatically provisioned with a Zoom account and personal Zoom meeting room. Simply go to brandeis.zoom.us and click on "Login". You will then be directed to the Brandeis login page to enter your Brandeis username and password. You will then automatically be provisioned an account with a personal meeting ID.
There are a several ways to invite people to a meeting:
More information about your Personal Meeting ID can be found here.
It is recommended that you generally use your personal meeting ID by starting "Instant Meetings", rather than using the "Schedule a Meeting" tool. By using your personal meeting ID, you can simply tell people to join you by going to zoom.us/j/<personal meeting ID>, which will be the same for all of your meetings. If you schedule a meeting using the scheduling tool, the meeting will have the option to be assigned a unique ID which can be difficult to keep track of if you schedule a lot of meetings.
Up to 300 people can participate in a standard Zoom meeting. Larger capacity meeting rooms are available upon request. Please send inquiries about large capacity Zoom meeting rooms or use of the Brandeis Zoom Webinar account to firstname.lastname@example.org.
Please feel free to pass along our Zoom Guide for Participants documents, which includes all of the information participants will need to join a Zoom meeting for the first time.
Download: It is recommended that new users download the software and test their equipment prior to their first meeting. To download the software, either click on the link sent to you by the host, which will prompt the software to download, or you can dowload it directly from Zoom here.
Test: You can test your video and audio by following the step-by-step instructions here.
Yes. You can either share your entire desktop or you can choose a specific application to share (e.g. Word, Excel, PowerPoint or Google Doc in web browser). You will see the blue "Share Screen" button on the bottom right when you are in the meeting. You will only see applications listed that are open, so if you want to just share PowerPoint, open the application before attempting to share it. You can also share full motion videos, just make sure you check off the "share system audio" button in the screen share window. More information on screen sharing can be found here.
Yes. The moderator will see a record button on the bar the bottom right of the screen when in the meeting. This will start and stop the recording. The moderator can also give other participants permission to record. Recordings can either be saved directly to your computer or save to the Zoom cloud for easy online sharing. Cloud recordings are only saved for 1 year, so be sure to download your recording if it needs to be saved permanently. More infomation on recording can be found here.
Zoombombing is a new form of internet trolling to disrupt Zoom meetings. The uninvited participant joins your meeting and disrupts it by taking over the Screen Sharing feature to share explicit images or videos or the Chat feature to post inflammatory comments.
Below are several security best practices to secure your Zoom meeting and reduce the risk of Zoombombing as much as possible. For detailed information visit the Zoombombing Resources webpage.
When scheduling a meeting
During a meeting
Links to key documentation can be found on the Brandeis Zoom landing page at brandeis.zoom.us