Registrar Retention Policy

Record Category and Document Types

Retention Period

Student Transcripts and Grade Rosters

  • Official academic summary records of individual student classes and grades while in attendance at Brandeis

  • Aggregate listings of student grades by classes

Permanent

Transcript Request Records
  • Records related to transcript requests and their fulfillment

  • Brandeis University has partnered with the National Student Clearinghouse to support the transcript request process

Distribution +1 Year

Academic Dismissal and Expulsion Records

  • Records related to the dismissal and/or expulsion of Brandeis students

  • These are attached to the student transcript, and petitions are also held by Academic Services

Permanent

Student Population Records

  • Graduation lists and commencement books

  • Student demographic records

  • Fact books

  • Class lists

Permanent

Academic Administration and Exceptions Records — Non-Graduates

  • Add/drop and class withdrawal records

  • Applications for degree

  • Applications for graduation

  • Change of major, minor, program records

  • Change of name form

  • Consent and denial to release personally identifiable information records

  • Course audit approvals

  • Course repeat approvals

  • Credit by examination records

  • Cross-registration forms

  • Degree audit records

  • Enrollment verification records

  • Grade change forms

  • Independent study records

  • Internship records

  • Leave of absence records

  • Major/minor declaration forms

  • Pass/fail and credit /no credit records

  • Petition to request substitution for HSSP (Health, Science, Society and Policy) hands on

  • Student academic correspondence, relevant

  • Student class schedules

  • Substitution/waiver records

  • Time conflict forms

  • Transfer credit records

50 years

Academic Administration Records — Brandeis Graduates

  • Add/drop and class withdrawal records

  • Applications for degree

  • Applications for graduation

  • Change of major, minor, program records

  • Change of name forms

  • Consent and denial to release personally identifiable information records

  • Course audit approvals

  • Degree audit records

  • Enrollment verification records

  • Independent study records

  • Internship records

  • Major/minor declaration forms

  • Student class schedules

Graduation +6 years

Academic Exceptions Records — Brandeis Graduates

  • Course repeat approvals

  • Credit by examination records

  • Cross-registration forms

  • Leave of absence records

  • Pass/fail and credit /no credit records

  • Petition to request substitution for HSSP (Health, Science, Society and Policy) hands on

  • Student academic correspondence, relevant

  • Substitution/waiver records

  • Time conflict forms

  • Transfer credit records

Graduation + 10 Years