Course Catalog

We will be offering additional Workday training sessions through the summer to help with the transition from BUSS to Workday. The schedule for July and August will be published soon!
Class Title Topics Covered Recommended For

Workday 101

Note: Prerequisite for all Workday classes.

 

  • Overview
  • Self Service Functions:
    - Update personal information
    - Change benefits
    - View payslips
    - Request time off (absence)
    - Time tracking (enter time worked for non-exempt, student employees)
  • Workday Mobile
All Brandeis faculty, staff, and student employees
Workday for Faculty
  • Overview
  • Self Service Functions:
    - View/update personal information
    - View academic appointment
    - Change benefits
    - View payslips
  • Workday Mobile
Brandeis non-adjunct and adjunct faculty.
Time Tracking Enter time worked Brandeis non-exempt staff and student employees.
Manager Self-Service
  • View Organization info
  • Approve/review/correct time entered
  • Approve/review/correct absence request
Brandeis faculty managers and staff with responsibility for reviewing and approving time entered and absence requests.
Student Employment (Supervisors)
  • Create job requisition
  • Hire student
  • Manage student's employment record
Brandeis staff (managers/supervisors) who are responsible for hiring hourly student employees.

Workday HR 101

 

 

  • Create job requisition
  • Hire candidates
  • Manage candidates 
Brandeis staff with responsibility for hiring non-exempt, exempt or union staff (e.g., hiring managers, budget managers).

Workday HR 102

 Prerequisite: HR 101

  • Hire contingent worker
  • One-time bonus payment
  • Approve change in FTE (change in hours; same title, rate of pay)
  • Pay Adjustment (change in pay; same title, department, or manager)
  • Terminations
Brandeis staff with responsibility for  applying job changes to non-exempt, exempt or hourly employees (e.g., hiring managers, personnel managers, cost center managers). 

Workday Finance 101

 

  •  Overview of Workday Financial Data Model (Chart of Accounts)
  • Create Journal Entries
  • Create Supplier Invoice Adjustments
Brandeis administrative and financial staff who are responsible for processing, tracking or reviewing financial transactions (e.g., budget managers, department administrators).

Workday Finance 102

Prerequisite: Finance 101

  • Payroll adjustments
  • Payroll reclassification
  • Overview of Workday finance reports (including SOA)

Brandeis administrative and financial staff who are responsible for process payroll reclassification or reviewing financial reports (e.g., budget managers, department administrators).

Hiring Faculty - A&S
  •  Hire non-adjunct and adjunct faculty
  • Add academic appointment
  • Add Period Activity Pay

Brandeis staff in Arts & Sciences who are responsible for hiring faculty, submitting academic appointments and period activity pay.

Note: Arts & Sciences staff only.

Hiring Faculty - Grad Schools
  • Hire non-adjunct and adjunct faculty
  • Add academic appointment
  • Add Period Activity Pay

Brandeis staff in Heller, IBS or Rabb who are responsible for hiring faculty, submitting academic appointments and period activity pay.

Note: Grad School staff only.

Hiring Graduate Students
  • Hire graduate students (stipend only)
  • Add Period Activity Pay

Brandeis staff responsible for hiring graduate students.

Hiring Post Docs
  • Hire post docs
  • Add academic appointment
  • Add Period Activity Pay
Brandeis staff responsible for hiring post docs.
Managing Academic Appointments
  • Add academic appointment
  • Update academic appointment
Brandeis staff who are responsible for updating academic appointments.

Period Activity Pay

Prerequisite: Hiring Faculty, Hiring Post Docs or Hiring Graduate Student

  • Add Period Activity Pay
  • Update Period Activity Pay
Brandeis staff who are responsible for creating stipend or per course payments.

Grants Management

  • Overview of grants administration
  • Generate Budget to Actuals
  • View an Award
Brandeis staff who are responsible for grants administration.