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| IN THE SPOTLIGHT | Move-In Weekend Parking Changes – Please Plan Ahead | August 20-25 | Working on campus this weekend? Help us welcome our students by parking in alternative lots. Some roads and lots will be closed, details below:
As we welcome our new and returning students to campus, we ask all community members working on Saturday or Sunday to be mindful of the move-in process and to park in alternative lots whenever possible. Your cooperation will help ease traffic and support our students and families during this busy time.
Please note: There will be no parking enforcement during move-in, except for handicap-accessible spaces and fire lanes, which will remain strictly enforced.
Closures:
- Skyline Road: Closed to staff until 1 p.m. on Wednesday, 8/20, and Thursday, 8/21
- Theater Lot & Hassenfeld Lot: Closed to staff on Saturday, 8/23, and Sunday, 8/24
- Loop Road Parking: Closed to staff from Mailman to East on Sunday, 8/24
- Lower Athletics Lot: Closed to staff on Monday, 8/25
Thank you for your cooperation and support in making move-in a smooth experience for our students and families. If you have any questions, please contact the parking office. |
| H-1B Filing Fees | September 1 | Effective September 1, 2025, all USCIS filing fees for H-1B petitions must be paid by credit card. The ISSO will make these payments and subsequently charge the respective department. To facilitate this, the ISSO will request that the department complete the Authorization for Filing Fees Transactions form to provide the appropriate charge line. Please consult with the ISSO Scholar Advising Team if you have any questions: scholars@brandeis.edu. |
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| ESPECIALLY FOR STUDENTS | Fall 2025 Bills Past Due | Fall 2025 bills were released to students and families via the Nelnet Student Account Portal in early July. Bills were due on August 8, 2025. Registration holds have now been placed on past due accounts. Late fees will be applied this week.
Students can access their billing details by clicking the Nelnet Student Account Portal link found within the Student Account worklet in Workday. Students who have never accessed the Nelnet Student Account Portal before will need to set up their student profile (refer to the Nelnet - Account Access job aid for detailed instructions) before they can view the bill.
In order for parents, guardians, sponsors, or another party to receive the student's tuition bill, view the student account, and make payments, the student must add them as Authorized Parties in Nelnet. Once they are set up as an Authorized Party, parents/guardians can access Nelnet directly with their own usernames and passwords; they cannot use the student's log-in credentials to access the portal.
Review your e-bill and the Transaction Details in Nelnet. The Fall 2025 e-bill (PDF) is only a snapshot in time; any subsequent charges, financial aid and/or payments will only be reflected in the Transaction Details in Nelnet. If you have questions about the balance, or payment options, contact Brandeis Student Financial Services at sfs@brandeis.edu or 781-736-3700. |
| Financial Literacy Sessions for Students | Sign up for one of our 30-minute, one-on-one financial literacy sessions! We hope that you will take advantage of this great opportunity to ask questions about budgeting, managing debt, understanding your paycheck, W-2’s etc. Please click here to book an appointment today! |
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| CAMPUS HAPPENINGS | Proper Records Management | During this important time of transition, University Archives (UA) and University Records Management (URM) want to remind all Brandeis employees that proper records management helps Brandeis to reduce risk and meet legal and contractual requirements, including satisfying the operational needs and efficiency of the University, and supporting the documentation of the University’s history. To assist you in this process, UA and URM have created a short, 30-minute workshop where participants can learn more about the services offered by URM and UA, and the responsibilities that all Brandeis employees have concerning Brandeis records. The workshop will be offered via Zoom on September 10 and 11. This workshop is open to all employees. To register, please use this link. |
| Upcoming Library Workshops | Library workshops
Moodle workshops for faculty and members of the teaching community
- Building a new course from scratch in Moodle, 9 - 10 a.m., Fri., Aug. 22
- Moodle Gradebook Workshop, 11 - 11:50 a.m., Fri., Aug. 22
- Getting Started with Moodle: An Introduction, 2 - 2:50 p.m., Fri., Aug. 22
- Building a new course from scratch in Moodle, 10 - 11 a.m., Mon., Aug. 25
- Moodle Gradebook Workshop, 1 - 1:50 p.m., Tue., Aug. 26
- Optimizing Your Moodle Course, 3 - 3:50 p.m., Thu., Aug. 28
- Moodle Gradebook Workshop, 2 - 2:50 p.m., Tue., Sept. 2
- Moodle Open Office Hours, 11 - 11:50 a.m., Thu., Sept. 4
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| TECHNOLOGY | Zoom Phone Drop In Sessions | To assist users with Zoom Phone questions, ITS is offering the following additional Zoom Phone support hours:
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| Technology Newsletter & Social Media | Beginning in September, Brandeis Information Technology Services (ITS) will be launching a new set of informative communication options for our community to stay up-to-date with helpful and important technology-related information. “Brandeis Technology News” is a new monthly newsletter series set to highlight technology success stories, partnerships, project updates, information from the IT Governance Program, IT Security and to highlight a new monthly “Tech-Talks” series that will be launching this fall. “Brandeis Technology News” is an opt-in service, so please sign up through the Brandeis Technology News Google Group
In addition “DeisTechNews” is ITS’ new social media tag, where members of the community will be able to receive updates on your preferred social platform including: Facebook, Instagram, Threads and X/Twitter |
| Available Software Webpage | Brandeis Information Technology Services (ITS) has updated the way that our community gains access to available software on campus. Students, Faculty and Staff interested in gaining access to university approved and provided software should now visit the ITS Available Software webpage. This webpage replaces “OnTheHub”, providing links to information about available software, access & installation support, and where appropriate, pedagogical and research support. |
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| HEALTH AND WELLNESS | Spotlight on Well-Being: Healthy Aging | August is Healthy Aging Awareness Month here at Brandeis. According to the National Council on Aging, it is estimated that older adults age 65+ are expected to represent 22% of the American population in 2040. Healthy aging is a continuous process of optimizing opportunities to maintain and improve physical and mental health, independence, and quality of life throughout the life course. Learn more. |
| 2025 Annual Benefits Fair | Save the Date: October 29! Hassenfeld Conference Hall – Sherman Hall. More information coming soon. |
| | Upcoming Faculty & Staff Vaccination Clinic and Well-being Events | Join Occupational Health Services and your HR Benefits team for this well-being event: health education, vaccination, chair massages, health sources, and more.
Getting vaccinated should be as simple as possible. At Brandeis, we bring the vaccinations to you! Come to any of these on-site vaccine clinics and help protect yourself, your family, and students in a way that’s fast and convenient. These clinics are open to all faculty, staff, and their families (ages 4+). Register here for the vaccination clinic. Register here for a chair massage. |
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| HUMAN RESOURCES & EMPLOYMENT | Fall 2025 Managers Book Group | Back by popular demand we are offering a Fall Book Group, a two-session discussion series focused on one of the most enduring and practical books on navigating change: Managing Transitions by William Bridges. This is a great opportunity to connect with fellow managers, share insights, and reflect on how to lead effectively through change at Brandeis. All participants will receive a complimentary copy of Managing Transitions. We have two spaces left! REGISTER by September 1. |
| Reminder: Plan Ahead: Paid Time Off and Vacation Carryover Policy | Time off is an important benefit, and we encourage all staff to use their available time to rest and reenergize.
- Time to recharge: Taking time off helps you rest, recharge, and come back refreshed.
- Use it before you lose it: Vacation days over the carryover limit won’t roll into 2026.
- Check your balance: Log into Workday under “Absence” to see your available days.
- Managers: View each employee’s time off balance in Workday under “Time Off.” The “Team Absence” calendar in Workday shows planned vacations and other absences (both approved and pending) for their team. You’ve earned this time – make a plan to enjoy it!
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| Coping with Change: A Workshop for Brandeis Staff Navigating Transitions | Change is a constant in today’s workplace — from shifting priorities and new leadership to technology upgrades and team restructuring. Whether the change is big or small, planned or unexpected, it can stir up stress, uncertainty, or even resistance. But with the right tools, you can move through transitions with resilience and confidence.
Join us for an interactive workshop designed specifically for Brandeis staff at all stages of their careers. You will have the opportunity to reflect on how you respond to change, learn practical strategies for coping, and engage in real-world scenarios with your peers. Leave with tools you can apply immediately to your work life. REGISTER |
| Tuition Remission Benefits | Benefit eligible employees are welcome to apply for Brandeis’ tuition remission benefits for 2025 Fall classes. Registration began July 17 through Sept 10. If you are interested in knowing more please visit Tuition Remission Benefits. |
| Accepting Registrations: Fall 2025 Manager’s Certificate Program | Are you a new or mid-career manager looking to grow and enhance your skills and confidence as a leader? The Brandeis Manager’s Certificate Program is designed to equip managers and leaders of staff with the practical tools needed to succeed.
This four-session virtual series runs from October through December, 2025 with each session lasting about two hours via Zoom. To receive your Certificate of Completion, attendance at all sessions is required. Participants will be celebrated at a closing reception with their managers.
By participating, you will:
- Strengthen your management skills and confidence
- Practice strategies for common workplace challenges
- Connect with fellow managers across campus
Space is limited. REGISTER |
| Fall 2025 Quick Bytes: Bite-Sized Learning for Brandeis Staff | Join us this fall for a series of three engaging, 45-minute workshops designed to support your professional growth and everyday success. Each session includes a short LinkedIn Learning video to watch in advance, giving you tools and insights to explore further during our live workshop discussions. Choose one or attend all three! REGISTER
- Coping with Change – Building Personal Resilience – October 7
- Managing Up – Strengthening Relationships with Supervisors – November 5
- Time Management for the Overcommitted Professional – December 4
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| Have Questions About Your Benefits | Join us for Benefits Virtual Office Hours every Monday from 2 to 3 p.m. via Zoom!
Log in at any time during the hour to connect with a member of the Benefits team and ask general questions about your coverage, retirement plans, or other offerings. |
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| FRIENDLY REMINDERS | BENS Emergency Notification Test | Tuesday, September 2 | Brandeis Public Safety will conduct a scheduled test of its Brandeis Emergency Notification System (BENS) on Tuesday, September 2, at approximately 3 p.m. This routine test ensures our emergency communication systems are functioning properly and ready to keep the campus informed in the event of a real emergency.
During the test, the following systems will be activated:
- Text and voice messages to all individuals who have registered their cell phone number with the university
- Brandeis Safe app notifications
- Campus phone alerts
- Alertus Desktop Takeover, which will display a test message on university-owned computers connected to the network (click the “acknowledgment” button to clear the message)
We encourage all members of the Brandeis community to use this opportunity to review and discuss emergency procedures with colleagues or classmates, including:
- Avoid – Deny – Defend: How to respond in the event of an active threat
- Securing your space: Understanding how to lock or barricade doors
- Identifying safe areas: Knowing where to shelter, where to go during an evacuation, and who may need help
- Severe weather protocols: Staying away from windows and doors, sheltering in place, and following instructions from BENS alerts
For more information and emergency preparedness resources, please visit the Brandeis Public Safety website. Staying informed and ready plays a key role in keeping our campus safe. |
| It’s Time to Renew Your Parking Permit | Don’t forget to order your Parking Permit. Don’t get stuck without a spot — all vehicles parked on campus must have a valid 2025–2026 permit.
Faculty & Staff: Bringing your vehicle to campus this year? You must renew your permit online: brandeis.edu/publicsafety/parking/permit-application.html
Students: Senior Residents, Graduate and Undergraduate Commuters — if you plan to park on campus, you need a valid permit too: brandeis.edu/publicsafety/parking/permit-application.html
Faculty/Staff - Once you’ve applied, visit the Parking Office (or a pick-up location to be announced) to grab your physical permit.
Students – we will notify you when permits are ready to be picked up. If you are going to be on campus before permits are ready to picked up, please park in your designated area.
Reminder: Your permit must be properly affixed to your vehicle to be valid.
Let’s keep campus moving — register early and park smart! |
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Office of Executive Vice President for Finance and Administration fin-admin@brandeis.edu MS 111 | 415 South St. | Waltham, MA 02453 Visit Our Website for more information. Give feedback for InBrief.
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