Dissertation Completion Timeline and Semester Registration


Dissertation Completion Timeline

Step 1: Apply to Graduate Before or By the Application Deadline
Submit your online Application for Degree, available here. You must complete and turn it in to Office of Student Financial Services, Usdan Student Center.  A doctoral fee of $235.00 must be paid with the submission of this form, check or cash (sorry, no credit cards can be accepted for this fee). 

Form/Payment Deadlines: Friday, June 14, 2013 for August 2013 graduation; Friday, November 1, 2013 for February 2014 graduation; Saturday, March 1, 2014 for May 2014 graduation; Friday, June 13, 2014 for August 2014 graduation.  A new application form is necessary if you do not complete all requirements for the degree by the dates listed, however the fee is a one-time payment.

Step 2: Submit Dissertation Examining Committee (DEC) Form Two Weeks before your Defense
Dissertation Examining Committee (DEC) Form: This form states the proposed title of your dissertation, your defense date, time and location, and lists the members of your defense committee.  The form must be signed by your program chair and delivered to Meghan Peck, GSAS (Kutz 206) at least two weeks before your defense date. Dean Watson will review and sign the form, giving GSAS approval. 

Last Day to Defend: Thursday, August 1, 2013 for August 2013 completion; Friday, December 13, 2013 for February 2014 completion; Monday, April 14, 2014 for May 2014 completion; Friday, August 1, 2014 for August 2014 completion.

Step 3: Bring Your Dissertation Defense Form and Signature Page to Your Defense
Ph.D. Dissertation Defense Form: Obtained from the Registrar’s website here. This form should be signed by your committee at the defense and returned to the Registrar’s Office.  If revisions are requested, additional form, the Report on Ph.D. Revisions Form is required. This form must be submitted by the doctoral candidate after the committee has accepted the revised dissertation. Signature Page (template available here): for committee members to sign at your defense. Please Note: Signed version of the Signature Page is required by GSAS and should be turned in to GSAS. An unsigned Signature Page should be included in the prefatory pages of the final, ready-for-publication dissertation.

Dissertation Submission Deadlines: Thursday, August 15, 2013 for August 2013 completion; Thursday, January 16, 2014 for February 2014 degree; Thursday, May 1, 2014 for May 2014 degree; Thursday, August 14, 2013 for August 2014 degree.

Step 4: Submit Your Dissertation--Don't wait until the last day!
Electronic Submission: Submit your dissertation to ProQuest/UMI here. The Doctoral Dissertation Agreement Form, Title Page, and Abstract are all part of the online submission process.

Publishing Options: ‘TR’ (Traditional Publishing) restrictions and/or embargo on dissertation access is available through TR option; ‘OA’ (Open Access Publishing) no restrictions available to researcher (author must pay additional $95 fee for Open Access). For additional information on TR or OA publishing, please go here. You can also submit to the BIR, which is OA and free of charge.

Step 5: Complete GSAS Exit Survey and Survey of Earned Doctorates (SED) by Your Dissertation Submission Deadline
GSAS Exit Survey: Completed online; GSAS will send you the link to its Exit Survey once your DEC form is submitted.
Survey of Earned Doctorates (SED): Complete the survey online. The SED is conducted by NORC, University of Chicago and collected for NSF, NIH, USED, NEH, USDA, and NASA.

Dissertation Submission and Semester Registration

If you submit your dissertation...

  • Before the first day of class (Degree Pending Status): No fee, registration not required;
    Change of Status Form required and available here.
  • Between the first day of class and before the registration period ends (Continuation Status): Registration is required and continuation fee will be waived.
  • After the registration period: Registration is required and fee must be paid.