Office of Human Resources

To access and review your personal information on record at the university:

1. Sign on to BUSS with your UNet ID and password
2. Select Self-Service Employee Self-Service
3. Click on Personal Information/Personal Information Summary

Use the scroll bar to the right to review your personal information. Please note:

• You cannot directly update your personal information on this page. Click on the “change” button at the end of each section to navigate to the pages where you can make changes. 
• You cannot change gender, date of birth and/or ethnicity. Contact the Office of Human Resources at ext. 6-8411 if you have questions regarding this information.

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Home and Mailing Address

You may change your home and/or mailing address. Official university mailings, including your W-2 form, will be sent to your mailing address. Home address is the address where you reside. (In most cases, the two will be the same.) Campus e-mail addresses, which are used for university communications, may not be changed.

Note: When entering a U.S. address, you must fill in the following fields, at a minimum:

• Address 1
• City
• State
• Postal Code

To update a home or mailing address:

1. Sign on to BUSS with your UNet ID and password.
2. Click the "Home/Mailing Address" link.
3. Click "Edit."
4. Make updates to the appropriate address fields.
5. The effective date will default to the date you are entering the change.  Select "On This Date" to enter a different date. If you enter a future effective date for an address, the new address will not appear online until that date. 
6. Click the "Save" button.

You will receive e-mail confirming the change.

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Phone Numbers

You may add or update your home and cell-phone numbers. Only one of each type is allowed. Your campus number is display only.

1. Sign on to BUSS with your UNet ID and password.
2. Click the "Phone Numbers" link.
3. To add a number, click the "Add a Phone Number" button. This is available only if either or both a cell-phone or home-phone number don't already exist in the system.
4. Indicate the type of number (cell or home) you are providing by selecting the appropriate option in the drop-down menu.
5. Enter the phone number, including area code, in the "Telephone" field. To change an existing number, override with the new number.
6. Select a preferred number (home or cell).
7. Click the "Save" button.

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Emergency Contacts

Please provide the name of at least one person to contact in the event of an emergency. If you provide more than one contact, indicate your primary contact.

To add emergency contact information:

1. Sign on to BUSS with your UNet ID and password.
2. Click the "Emergency Contacts" link.
3. Click the "Add an Emergency Contact" button.
4. Enter your contact's name in the "Contact Name" field.
5. Click on the "Relationship to Employee" field, and select from the drop-down list.
6. Provide the contact's address and phone number. If your emergency contact has the same address and phone number as you do, check the box at the beginning of the "Address" area.
7. To add other phone numbers for your contact:

• Click the "Add a Phone Number" button.
• Select the type from the "Phone Type" drop-down list.
• Enter the number in the "Phone Number" field.

.....8. Click the "Save" button.

To change emergency contact information:

1. Click the "Emergency Contacts" link.
2. Click the "Edit" button to the right of the contact name you wish to update.
3. Update the information.
4. Click the "Save" button.

To change your primary emergency contact:

By default, the first emergency contact that you enter into the system is your primary emergency contact. To indicate another contact as your primary emergency contact:

1. Click the "Emergency Contacts" link.
2. Click the "Change the Primary Contact" link.
3. Click the "Primary Contact" drop-down arrow, and select your primary contact.
4. Click the "Save" button.

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Name Changes

Name changes are reviewed, approved and finalized by the payroll office. The name must match the name on record with the Social Security Administration. To submit a request:

1. Sign on to BUSS with your UNet ID and password.
2. Click the "Name Change" link.
3. Click "Edit Name."
4. Enter your new name in the appropriate fields. At a minimum, you must provide your first and last name.
5. Click the "Submit" button.

The name change will appear online and on your paycheck once your request has been reviewed and approved. You will also receive e-mail regarding the status of your request.

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Payroll and Compensation/View Paycheck

To review your pay and compensation history:

1. Sign on to BUSS with your UNet ID and password.
2. Click "View Paycheck" (your most recent paycheck will appear).
3. Click "View a Different Paycheck" for history.

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W-4 Federal Tax Information

To review and update your federal tax withholding information:

1. Sign on to BUSS with your UNet ID and password.
2. Click the “W-4 Tax Information” link.
3. To edit, enter the appropriate information in the fields in which you desire to make a change. You can update the following fields:
   1. Total allowance
   2. Additional amount to be withheld each paycheck
   3. Marital status (for tax withholding purposes only)
4. Claim exemption from federal withholding.
5. Click the “Submit” button.
6. Verify your identity by entering in your password.

You will receive an e-mail confirming the change.

NOTE: Changes to your W-4 tax information do not affect your Massachusetts state withholding. To change state tax withholding, submit an M-4-Massachusetts Withholding Exemption Certificate to the Payroll Office. 

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Direct Deposit

To change, add or delete direct deposit information:

1. Sign on to BUSS with your UNet ID and password.
2. Click on the “Direct Deposit” link.
3. You will be able to review your current information. 
4. To CHANGE existing information:    
   1. Select either “edit” or “delete” at the end of the account you would like to change.
      1. "Edit" shows your current information. Make necessary changes to appropriate fields, and click “Save."
      2. "Delete" asks for delete confirmation. Click “Yes” or “No” to delete information.
5. To ADD an account:
   1. Click on the “Add Account” button.
   2. Select an account type of checking or savings.
   3. Select a Deposit Type:
      1. Amount: if you want to select a dollar amount.
      2. Percent: if you want to select a percentage of pay.
      3. Balance: if you want the remaining amount to be deposited into this account.
   4. Enter an amount/percent
      1. If you selected deposit type of amount, enter a dollar amount here.
      2. If you selected a deposit type of percentage, enter a percentage here (just the numbers; no "%" needed).
      3. If you choose balance, leave this field blank.
   5. Enter your routing number and account number. 
      1. Click on the view and example of a paycheck to help you locate these numbers on your check. If you have a savings account, please verify the correct routing number with your financial institution.
      2. *Please note that banking information will not be verified as part of this process. Please make sure this information is correct.
   6. Enter a deposit order. The direct deposit with the lowest deposit order will be processed first, and so on; the highest number should be chosen for the account in which you want the balance to go.
   7. Click “Save.”

You will get an e-mail confirming that you made a change to your direct deposit.

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Applying for Internal Positions at Brandeis

Employees of Brandeis, not including undergraduate and graduate student employees and temporary employees, should use Brandeis University Self Service. Students and temporary employees should apply as external applicants at http://careers.brandeis.edu.

To apply for a Brandeis position:

1. Sign on to BUSS with your UNet ID and password
2. Click the “Careers” link listed under “Recruitment Activities” at the top right of the page
3. Click on the position to read the job description and position details
4. Click “Apply Now” to apply for the selected position
5. Choose between applying by attaching a resume or without using a resume

Follow these steps, and your resume will be submitted to Human Resources for review.