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Technology Resources

Here is a list of technology resources available to support faculty and staff when accessing university systems and services from an off-campus location. The majority of these tools are web-based and available from anywhere; see remote access guidelines for exceptions. The summary also includes information on how to receive support from Information Technology Services if you experience technical issues when working remotely.

System / Service	Description	Remote Access Guidelines	Support / Resource
Google Mail Google Calendar Google Drive (Docs, Sheets, Slides)	Tools to manage day-to-day work Google Drive enables file sharing. Build content and share with colleagues to view only or for collaboration.	Web-based Accessible from computer or smartphone Available internationally	help@brandeis.edu Google Suite Learning Center
Google Drive Box	Document sharing and collaboration with users within and external to Brandeis Supports documents written in common desktop formats (e.g., Microsoft Word, Excel)	Web-based Accessible from computer or smartphone Available internationally	help@brandeis.edu Comparison Chart Google Drive Tutorial Box Tutorial
Echo360	Lecture capture Lecture share In-class polling Video sharing Presentation creation Synchronous course discussion facilitation	Web-based Accessible from computer or smartphone Available internationally	help@brandeis.edu Resources
Kaltura	Host and share videos Record presentations via screen capture Create interactive video quiz	Web-based Accessible from computer or smartphone Available internationally	help@brandeis.edu Getting Started Guide
LATTE	University learning management system Faculty can create dedicated course pages with syllabi, readings, multimedia, and other resources Students participate in discussions, submit assignments, and receive feedback	Web-based Accessible from computer or smartphone Available internationally	help@brandeis.edu Learn LATTE course
VPN Virtual Private Network	Remote access technology that allows you to securely access network drives, files shares or using remote desktop Ivanti Secure Access is the Brandeis recommended VPN software	Web-based option; accessible from computer Locally installed option - Ivanti Secure Access for Windows or MacOS. Note: Some countries may have regulations for specific, government-sanctioned VPN software.	help@brandeis.edu Resources
Workday	University system of record for Human Resources, Finance, and Payroll-related activities Employee self-service (e.g., update personal information, view payslips, enter time worked, request time off, etc.) University student information system (e.g., academic records, course registration)	Web-based Accessible from computer or smartphone Available internationally	help@brandeis.edu Job Aids, how-to videos, FAQs
Zoom	Web conferencing (audio and/or video) Conference calls, virtual meetings (up to 300 people) Faculty office hours Student project collaboration Invite non-Brandeis affiliated people to join the virtual meeting	Web-based Accessible* from a computer or smartphone *Restricted regions or countries	help@brandeis.edu Documentation/Resources

FAQs

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Will Zoom (web conferencing) work outside of the U.S.?

Can I access LATTE outside of the U.S.?

LATTE is a web-based learning management system that is accessible using any web browser. There are no restrictions in accessing LATTE. Faculty and students access LATTE from other countries including China. However, Brandeis University cannot predict if countries or regions have regulatory restrictions in accessing internet-based content from their respective regions.

Do I need to use a virtual private network (VPN) to access Brandeis systems from off-campus?

Brandeis systems and services such as Google Apps (Mail, Calendar, Drive), LATTE, Workday, Zoom, Box are accessible without the use of special software; these can be accessed using a web browser from anywhere. VPN (previously referred to as wormhole) is used to securely access network drives, files shares or using remote desktop. Learn more about using the VPN.

How do I invite people to a Zoom meeting?

There are a several ways to invite people to a meeting:

You can simply send your personal meeting ID link to other participants, which will always be https://brandeis.zoom.us/j/<your personal meeting ID>
If you schedule a meeting, it will create a Google Calendar event that you can invite people to join. The calendar invitation will include all of the information they need to join.
You can setup a "personal vanity URL" which will like directly to your personal meeting ID. This way, you simply till participants to go to https://brandeis.zoom.us/my/<personal link> and they can join your meeting.
Consider installing the Chrome or Firefox browser extensions, which make it easy to schedule or start a meeting from the browser menu bar. The browser extension can be downloaded from zoom.us/download

More information about your Personal Meeting ID can be found here.

It is recommended that you generally use your personal meeting ID by starting "Instant Meetings", rather than using the "Schedule a Meeting" tool. By using your personal meeting ID, you can simply tell people to join you by going to zoom.us/j/<personal meeting ID>, which will be the same for all of your meetings. If you schedule a meeting using the scheduling tool, the meeting will have the option to be assigned a unique ID which can be difficult to keep track of if you schedule a lot of meetings.