Job Aids

Workday@Brandeis resources and materials are available to help you with using Workday, the new university system for employee self-service, for tasks such as updating personal information, entering time worked, requesting time off, viewing your payslip and more.

Please refer to the job aids below for detailed instructions including screenshots for how-to information about using Workday.

Getting Started

• Tools and Navigation
• Manage Email Notifications
• Manage Inbox
• Workday Mobile

Employee Self-Service

• Update Personal Information (updated 10/26/2020)
• Open Enrollment 2021 (added 10/29/2020)
• Update Benefits - Qualifying Event (added 10/26/2020)
• Manage Direct Deposit (Payment Elections) and Tax Withholdings
• Enter Time Worked for Non-Exempt, Hourly Employees (regular, non-holiday hours)
  
• Enter Time Worked for Non-Exempt, Hourly Employees (eff. 3/12/2021)
• Enter Time Worked for Student Employees
• Enter Time Worked for Student Employees (eff. 3/12/2021)
• Submit Absence Request (Time Off, Leave of Absence)
• Request Special Time Off (President's discretionary days; added 9/30/2020)

Manager Self-Service

• Approve Time Worked (Timesheet)
• Approve Absence Request (Time Off, Leave of Absence)
• Manage Delegation (Delegate Time or Absence Approval)

Recruiting & Hiring

• Create and Post Job Requisition (Staff)
• Hire Staff
• Contract & Manage Contingent Worker (updated 03/25/2021)

Staff Job Changes

• Assign Costing Allocation
• Compensation Changes
• Terminate Employee

Compensation

• Add Period Activity Pay
• Update Period Activity Pay
• End Period Activity Pay
• Adjust Costing Allocation (Period Activity Pay)
• Period Activity Pay Tips & Tricks

Student Employment

• Create Job Requisition for Student Employee
• Hire Student Employee
• Hire Undergraduate Fellow
• Assign Costing Allocation
• Compensation Change
• End Additional Job

Faculty Employment

• Create Faculty Position
• Hire Faculty (Regular)
• Hire Adjunct Faculty (Heller, IBS, Rabb)
• Arts & Sciences Per Course Hires
• Add Academic Appointment
• Update Academic Appointment
• End Academic Appointment
• Designate Instructor Eligibility

Other Employment

• Hire Graduate Student
• Hire Postdoc
• Add Academic Affiliate
• Add Courtesy Appointment

Finance

• PeopleSoft to Workday Account Mapping
  (select FY20 Chart of Account Mapping for Workday)
• Create Journal Entry
• Create Supplier Invoice Accounting Adjustment
• Create Payroll Accounting Adjustment
• Check and Cash Deposits