Job Aids

Workday@Brandeis resources and materials are available to help you with using Workday, the new university system for employee self-service, for tasks such as updating personal information, entering time worked, requesting time off, viewing your payslip and more.

Please refer to the job aids below for detailed instructions including screenshots for how-to information about using Workday.

Getting Started

• Tools and Navigation
• Manage Email Notifications
• Manage Inbox
• Workday Mobile

Employee Self-Service

• Update Personal Information
• Manage Direct Deposit (Payment Elections) and Tax Withholdings
• Enter Time Worked for Non-Exempt, Hourly Employees (Regular, Non-Holiday Hours)
• Enter Time Worked for Student Employees
• Submit Absence Request (Time Off, Leave of Absence)

Manager Self-Service

• Approve Time Worked (Timesheet)
• Approve Absence Request (Time Off, Leave of Absence)
• Manage Delegation (Delegate Time or Absence Approval)

Recruiting & Hiring

• Create and Post Job Requisition (Staff)
• Hire Staff
• Contract Contingent Worker

Staff Job Changes

• Assign Costing Allocation
• Compensation Changes
• Terminate Employee

Compensation

• Add Period Activity Pay
• Update Period Activity Pay
• End Period Activity Pay
• Adjust Costing Allocation (Period Activity Pay)
• Period Activity Pay Tips & Tricks

Student Employment

• Create Job Requisition for Student Employee
• Hire Student Employee
• Hire Undergraduate Fellow
• Assign Costing Allocation
• Compensation Change
• End Additional Job

Faculty Employment

• Create Position (Faculty)
• Arts & Sciences Per Course Hires

Other Employment

• Hire Graduate Student
• Hire Postdoc
• Add Courtesy Appointment

Finance

• PeopleSoft to Workday Account Mapping
  (select FY20 Chart of Account Mapping for Workday)
• Create Journal Entry
• Create Supplier Invoice Accounting Adjustment
• Create Payroll Accounting Adjustment
• Check and Cash Deposits