Log In Now

begin job search now

 From on campus
 From off campus

Personal Information


IMPORTANT: At this time, students do not have access to “Personal Information” using the BUSS system. If you are a student and need to update your address on file within the payroll system, please contact the Office of Student Employment at x63700 or at sfs@brandeis.edu.

************************** We need your help **************************

In preparing for new HR systems, HR is committed to reviewing, validating and updating data when necessary. However, review and confirmation of personal details such as address, phone number, etc. are the responsibility of each employee. Ensuring accurate data now will prevent potential issues during the upgrade.

Please go to the Employee Self ID and Personal Information Summary pages in the Personal Information section of BUSS to verify and update your personal information.

********************************************************************

To access all personal information, navigate to:

  1. https://secureweb.brandeis.edu/buss/ (from off campus, https://wormhole.brandeis.edu and click on "BUSS")
  2. Login to BUSS with your UNet ID and password

Employee Self ID

  1. Under "Personal Information," click "Employee Self ID" to review your disability status and veteran's status.
  2. If any changes are necessary, select the appropriate radio button.
  3. Click the "Submit" button at the bottom of the page to save if changes have been made.
Back to Top

Review Personal Information

  1. Under "Personal Information," click "Personal Information Summary" to review your name, addresses (home and mailing), phone numbers, emergency contacts and ethnic groups and make changes where appropriate.  More specific instructions for each section are available below.
  2. You cannot edit gender or date of birth. For assistance with these changes please email hris@brandeis.edu
  3. Email addresses are maintained under the "Crisis/Weather Contact Info" menu option within the "Personal Information" section or under the "Email Addresses" menu option.

Back to Top

Name Changes

Name changes are reviewed, approved and finalized by the payroll office. The name must match the name on record with the Social Security Administration. To submit a request:

  1. Sign on to BUSS with your UNet ID and password.
  2. Click the "Name Change" link.
  3. Click "Edit Name."
  4. Enter your new name in the appropriate fields. At a minimum, you must provide your first and last name.
  5. Click "Ok".
  6. Click the "Submit" button.

NOTE: The name change will appear online and on your paycheck once your request has been reviewed and approved. You will also receive an e-mail regarding the status of your request.  If you have another name that you prefer or use professionally, please send an email to hris@brandeis.edu to request that change.

Back to Top

Home and Mailing Address

"Home address" is where you live. "Mailing address" is where official university mailings, including W-2 forms, are sent. In most cases, these are the same. Campus e-mail addresses, which are used for university communications, may not be changed.

Note: When entering a U.S. address, you must fill in the following fields, at a minimum:

  • Address 1
  • City
  • State
  • Postal Code

To update a home or mailing address:

  1. Click the "Home/Mailing Address" button on the "Personal Information Summary" page or select the "Home/Mailing Address" option on the "Personal Information" menu.
  2. Click "Edit" button at end of row.
  3. Enter updates in the appropriate fields.
  4. The changes take effect immediately, unless otherwise requested.  To select a different date, click "On This Date" and enter the appropriate information. The new address will not display online until the date of the effective change. 
  5. Click the "Save" button.
  6. You will receive an e-mail confirming the change.
Back to Top

Phone Numbers

You may add or update your home and cell-phone numbers. Only one of each type is allowed. Your campus number is display only.

  1. Click the "Phone Numbers" button on the "Personal Information Summary" page or select the "Phone Numbers" option on the "Personal Information" menu.
  2. To add a number, click the "Add a Phone Number" button. 
  3. Indicate the type of number (cell or home) you are providing by selecting the appropriate option in the drop-down menu.
  4. Enter the phone number, including area code, in the "Telephone" field. 
  5. To change an existing number, override with the new number.
  6. Select a preferred number (home or cell).
  7. Click the "Save" button.
Back to Top

Emergency Contacts

Please provide the name of at least one person to contact in the event of an emergency. If you provide more than one contact, indicate your primary contact.

To add emergency contact information:

  1. Click the "Emergency Contacts" button on the "Personal Information Summary" page or select the "Emergency Contacts" option on the "Personal Information" menu.
  2. Click the "Add an Emergency Contact" button.
  3. Enter your contact's name in the "Contact Name" field.
  4. Click on the "Relationship to Employee" field, and select from the drop-down list.
  5. Provide the contact's address and phone number. If your emergency contact has the same address and phone number as you do, check the box at the beginning of the "Address" area.
  6. To add other phone numbers for your contact:
  • Click the "Add Phone Number" button.
  • Select the type from the "Phone Type" drop-down list.
  • Enter the number in the "Phone Number" field.

     7.   Click the "Save" button.

To change emergency contact information:

  1. Click the "Emergency Contacts" button on the "Personal Information Summary" page or select the "Emergency Contacts" option on the "Personal Information" menu.
  2. Click the "Edit" button to the right of the contact name you wish to update.
  3. Update the information.
  4. Click the "Save" button.

To change your primary emergency contact:

By default, the first emergency contact that you enter into the system is your primary emergency contact. To indicate another contact as your primary emergency contact:

  1. Click the "Emergency Contacts" link.
  2. Click the box next to your new primary contact and uncheck the box next to your old primary contact.
  3. Click the "Save" button.

Back to Top

Ethnic Groups

Providing your ethnicity allows the university to fulfill the governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations.  Submission of this information is voluntary.

To add or update ethnicity information:

  1. Click the "Change ethnic groups" button on the "Personal Information Summary" page or select the "Ethnic Groups" option on the "Personal Information" menu.
  2. Answer the questions by selecting the appropriate radio button or checkbox.
  3. Click the "Save" button.

Back to Top

Email Addresses

You may add or update your home, dorm and other email addresses. Only one of each type is allowed. Your campus email is display only.

  1. Sign on to BUSS with your UNet ID and password.
  2. Select the "Email Addresses" option under the "Personal Information" section.  Alternatively, you can select the "Crisis/Weather Contact Info" option and update both email and phone information by clicking on the appropriate button.
  3. To add an address, click the "Add Email Address" button. 
  4. Indicate the type of address (home, dorm or other) you are providing by selecting the appropriate option in the drop-down menu.
  5. Enter the address in the "Email Address" field. 
  6. To change an existing address, override the text in the "Email Address field with the new value.
  7. Select a preferred email address.
  8. Click the "Save" button.
Back to Top