Office of Research Administration

Brandeis University
415 South Street
P.O. Box 549110, MS #116
Waltham, MA 02454

Training Grants: Processing Trainee Forms

STATEMENT OF APPOINTMENT	How often? Must be completed for each year of the trainee's appointment. Where to send? A copy of the Statement of Appointment form, signed by the Project Director and the trainee, must be sent to ORA. The original must be sent to the awarding agency by the department. (Must be signed by Project Director and trainee prior to sending to ORA.) *IMPORTANT: See comments below.
FORM I-9	How often? Must be completed for all new-hire trainees. Where to send? Original must be sent to Payroll. A copy is retained by the department. *IMPORTANT: See comments below.
PR-1	How often? Must be completed for each year of the trainee's appointment. A termination PR-1 must be completed at the end of the trainee's appointment. Where to send? All PR-1's must be sent to ORA. *IMPORTANT: See comments below.
TERMINATION NOTICE	How often? Must be completed at the end of the trainee's appointment. Where to send? The original Termination Notice, signed by the Project Director and trainee, is sent to ORA for review and signature. Once signed by ORA, the original is returned by ORA to the department. The department then forwards the original to the awarding agency. A copy is retained by ORA. (Must be signed by Project Director and trainee prior to sending to ORA.)
*COMMENTS	The Statement of Appointment and PR-1 should be sent to ORA as one complete package. The Form I-9 should be sent to Payroll. The omission of any of these forms will result in the delay of payment for your trainees.

This page was last modified on March 14, 2008