Grant Recipients: How to Get Reimbursed

  1. Make two copies of your receipts.

  2. Keep one copy for your records.

  3. Bring the form with attached receipts to Ingrid Pabon in the Arts Engagement office, Mandel Center for Humanities, first floor.

You will receive a check in the mail about two weeks after turning in your receipts. 


You can be reimbursed for local travel by Uber, commuter rail, bus, car, etc. For MBTA or any expenses less than $25, you do not need a receipt. For mileage driven in a personal vehicle, include a copy of your route.

Stipends and Other Professional Fees

Say you hire a professional musician to perform a piece you wrote. For tax purposes, this person must be paid by Brandeis directly. Do not pay this person yourself. Have them write an invoice and fill out a W-9 form. If they are already in the Brandeis system (if they have been paid by Brandeis before) they don’t need to complete a W-9.