How to Write Effective First Emails

The information below was written by the Brandeis Science Communication Lab.

What is the Goal of This Email?

When looking for undergraduate research opportunities, many people find themselves unsure of how to draft a personalized email to a professor. This is your opportunity to make a good first impression with your potential boss. While a good email alone will not be enough to guarantee a successful job search, there are specific steps you can take to improve your chances.


Content Pro-tips

Before You Click “Send”

Read through your email out loud one more time.

After You Click “Send”

No Response Email Template

SUBJECT: Student Research Position Request Dear Prof. [Name],

My name is [Name] and I recently emailed you regarding a potential position as an undergraduate researcher in your lab. As I mentioned in my previous email, I am a [year and major] interested in [why you want to join this specific lab.]

I would appreciate the opportunity to meet with you to discuss the research positions available in your lab. Attached is a copy of my CV, but please let me know if there are any additional materials I can provide to facilitate this process. Thank you for your time and consideration; I look forward for your reply.


My Name 

Brandeis University, class of ‘XX 818-555-1234