Workday@Brandeis

Faculty and exempt staff do not enter time worked; neither do graduate students paid via stipend. Non-exempt staff and students with an hourly job will enter their time in Workday under the Time application. You can find the job aids for non-exempt staff here and the job aids for hourly student workers here.

We do not – you will need to manually enter your time on a weekly basis. You can copy from week to week your hours worked when the hours are the same for each day. If you work a different schedule every week, you’ll need to enter the hours on a weekly basis.

There is an option to repeat your hours every week, assuming you follow the same schedule and have no absences. For weeks with a different schedule or an absence, you will have to enter your time for that week. You can enter your time daily, but you do not need to submit your timesheet until your week is completed.

It’s best practice to submit your timesheet by Monday morning at the latest (Friday afternoons are best, unless you are working weekend hours).

If your timesheet is not submitted and approved by the time payroll runs, you will not be paid in that payroll cycle. You will be paid in the next cycle as payroll has the ability to run audits to see who has unapproved time and who does not.

You will need to adjust your timesheet by going into the week, removing the hours you worked, and entering your sick day(s). Your manager will receive a notification to re-approve your timesheet and your hours will be adjusted to reflect the time off.

Workday allows you to enter time in quarter hour increments. For example, if you worked six hours and fifteen minutes, you’d enter 6.25 hours. You cannot enter anything less than a quarter hour increment (so no less than 15 minutes).

Yes – national, paid holidays such as Memorial Day will be pre-filled into your timesheet.

Every supervisor gets a notification when a member of their staff or student employee submits their timesheet. You can individually approve those timesheets. There is an option to review and approve time all at once. Timesheets should be reviewed for accuracy every time they’re submitted, even with the mass approval function.

If you are working flex time, please enter your flex hours for the days you’re in the office. The orange alert is just a warning; it does not prevent you from submitting time. Clicking submit will override the alert.

The other time types are holiday, discretionary time earned, paid holiday adjustment, and university closing.

• Holiday time is used by part-time employees to enter holiday hours worked on a holiday. Full-time employees will have their holiday time blocks automatically generated as soon they enter a time block on any day of that week.
• Discretionary time earned is used to capture the amount of banked hours earned and should match the number of regular hours worked if you worked on a discretionary day.
• Paid holiday adjustment is used by full-time employees to adjust the amount of holiday hours based on number of hours worked – it’s adding a negative amount of hours for the number of hours worked that day. For instance, if you worked 7 hours on a holiday, you’d enter the 7 hours worked as regular time, then 7 hours as paid holiday adjustment.
• University closing is used to enter time for any regular hours not worked due to a university closure (e.g., inclement weather)