Guidelines for Documentation

Excellent guidelines for documenting AD(H)D, psychiatric and/or learning disabilities can be found at See "Test Takers with Disabilities."

Providing Documentation

Students attending an outdoor lecture

Timing for Submitting Documentation of a Disability

Beth Rodgers-Kay can talk with families about the scope of accommodations and support provided at Brandeis, but documentation is not reviewed and individual accommodations are not determined until a student has been accepted and enrolled at Brandeis.

Documentation Reflects Shift from Secondary School to College 

Current documentation (no more than 3 years old) is required for a condition that can manifest differently over time or for a condition that responds to medication. It is required for all learning disabilities and AD(H)D. Current documentation is encouraged for a condition that does not change over time, but the physician or specialist may document that reevaluation of the disability is not necessary. The university may require further clarification or information from the physician or specialist. Some psychiatric conditions require updating documentation every six months, as appropriate.

IEPs or 504 plans from a student's high school may be included, as they provide information about how the student was viewed in his or her high school context. To determine accommodation needs that are appropriate to the university, though, we need a report of a comprehensive evaluation that includes testing instruments, scores, a specific diagnosis and specific recommendations.

Documentation Requirements 

Helpful criteria to check for are:

  1. The evaluation must be current (within three years) and specific.
  2. The evaluation must be conducted by a qualified professional (who is not a family member or relative.)
  3. The report must substantiate the disability, and substantiate the need for accommodations.

Guidelines for documenting disabilities at the college level can be found at the Educational Testing Services Web site (

Where to Submit Documentation

Direct documentation of psychological, attention deficit or learning disabilities to:

Lois Finstein, Department Administrator
Psychological Counseling Center
MS 061 Brandeis University
Waltham, MA 02454
(781) 736-3731 (fax)

Direct medical/physical disability documentation to:

Dr. Debra Poaster
Golding Health Center
MS 034 Brandeis University
Waltham, MA 02454
(781) 736-3675 (fax)