MarketPlace+ Online Ordering Tool
MarketPlace+ is an online Procure to Pay tool for Brandeis University faculty and staff. This tool includes the Procurement Module, The Expense Module and Invoicing.
Login to MarketPlace+
Procurement Module
Allows users to request goods and services through punchout catalogs or free-form requisitions, thereby resulting in a paperless ordering environment.
How does it work?
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The requestor will identify the need for a good or service.
- The requestor will log into MarketPlace+ and use the search tools to find the good(s) and/or service(s) desired.
- Select the correct vendor or form type (punchout supplier or free-form requisition).
- Initiate the request by adding all good(s) and/or service(s) to cart.
- Enter all basic item information.
- Choose any optional fields that may apply for the requisition type.
- Add any additional approvers/watchers.
- Attach any required documents.
- Add notes to suppliers and/or approvers if necessary.
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Approval chain will be built based on who is doing the requesting as well as dollar amount of the total requisition.
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Once all approvals are met, a purchase order will be created.
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Purchase order is sent to supplier by Procurement Services.
Expense Module
Allows users to request reimbursement for items they have paid for out-of-pocket or reconcile expenses purchased on their P-Card. Procurement can also grant users access to do this function "on behalf of" another user on campus.
How does it work?
Items paid for out of pocket by Brandeis faculty or staff which is deemed reimbursable
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Expense report (PowerPoint)
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Complete all required fields.
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Enter all basic item information.
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Choose any optional fields that may apply for the expense report.
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Attach any required receipts.
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Add any additional approvers.
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Add notes/comments that may be beneficial to reviewers/approvers.
- Approval chain will be built based on who is doing the submitting as well as dollar amount of the total expense report (additional approvers can be added).
- Once all approvals are met, reimbursement will be processed by Accounts Payable.
Items charged to a University Credit card (P-Card)
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Generally 1-2 days after supplier charges the P-Card.
P-Card transactions in MarketPlace+ (PowerPoint)
- Complete all required fields
- Enter all basic item information
- Choose any optional fields which may apply for the expense report
- Attach any required receipts
- Add any additional approvers
- Add notes/comments that may be beneficial to reviewers/approvers
- Approval chain will be built based on who is doing the submitting as well as dollar amount of the total expense report (additional approvers can be added)
- Once all approvals are met, Transactions will post to General Ledger as approved P-Card charges. Items charged on a P-Card by University Card holders
Invoices (Forms)
Allows users access to request processing and payment of various types of invoices that are due to suppliers or other nonemployees.* Also allows users access to view invoices charged against purchase orders or to view, edit and modify invoices payable to suppliers and other nonemployees.
How does it work?
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- Invoices that are against purchase orders will be processed against the P.O. and, based on need, will either be routed for additional approval or paid according to the payment terms of the supplier.
- Invoices without a purchase order will be reviewed by Accounts Payable and sent through MarketPlace+ to the appropriate contact on campus. These requests will be sent to a user's email and will be able to be viewed through MarketPlace+.
Invoices that have been processed can be viewed through Activity by users who requested, approved or were set up as a watcher per each invoice submitted.
Nontraditional invoices are requests for payment for other services provided to community members. These requests can be made by filling out the proper form from the form's dropdown menu on the MarketPlace+ homepage.
Nonemployee Payment Requests
- Honoraria payments.
- Prize and award payments (Accounts Payable-related only).
- Athletic official payments.
Nonemployee Reimbursement Requests
- Business expense or travel expenses incurred and deemed reimbursable.
- Advance payment requests:
- Travel advances.
- Long-term activity (human subject payments).
Invoices that have been processed can be viewed through Activity by users who requested, approved or were set up as a watcher per each invoice submitted.
*Nonemployees are defined as outside parties and students as well as faculty and staff who do not have access to MarketPlace+ as a user. If you are unsure if someone has access to the system, email procurement@brandeis.edu.