H-1B Application: Required Forms and Documents
Once you have reviewed the H-1B application process and timeline, see below for all forms and documents required from both the hiring department and employee.
Required From the Hiring Department
Position Description: Please print on department letterhead (see fillable sample - MSWord)
Specialty Occupation Statement (see fillable sample - MSWord)
Actual Wage Form (see fillable sample - PDF)
I-129 Export Control Compliance Certification (see fillable sample - PDF)
H-1B Anti-Fraud Fee: $500 (required from the employer, check made payable to "U.S. Department of Homeland Security") - Fee not required for H-1B visa extensions
Filing fee: $460 (increase effective December 23, 2016) - check made payable to "U.S. Department of Homeland Security"
Required From the Prospective/Continuing Employee
- One copy of your highest degree diploma, or letter from your university Registrar proving that you have the required degree. If your degree is not written in English, it must be accompanied by an original translation, signed by a qualified translator. This also applies to degrees written in Latin. If you earned your degree at an institution outside of the U.S., you must also have your degree certified by a credential evaluation service.
- One copy of most recent Curriculum Vitae or resume. Remember, don't be modest! Be sure to include your current position.
- Copy of most recent Form I-94 entry record:
- Electronic I-94 record; OR
- Paper Form I-94 card (small, white card, usually stapled into your passport) -- received if entered the U.S. prior to May 2013 or if you have entered the U.S. by a land-border crossing from Canada/Mexico. For the Paper Form I-94 card, please be sure to provide a very clear, dark photocopy of both the front AND back of the card clearly showing the date and port of entry
- Photocopy of passport identity (name, photo, date of birth) and validity (issue and current expiration dates) pages
- Photocopy of current U.S. Entry Visa Stamp (in passport)
- Copies of paystubs/payment records for at least the past 4 months of employment (if applicable) in your current visa status
- If you are transferring to Brandeis from a previous employer in H-1B status, you must also provide the following:
- Letter from your employer previous to Brandeis confirming the scheduled ending date of your employment with that employer
- Copies of paystubs/payment records for at least the past 4 months of employment
- If you are in H-1B Status: All current/previous Forms I-797, Notice of Approval of H-1B status (one copy, front and back)
- If you are in J-1 Status:
- All current/previous Forms DS-2019 (one copy each, front and back)
- If you have been subject to the J Exchange Visitor Visa two-year home residency requirement, please provide a copy of the Approval Notice for the I-612 Waiver of Home Residence Requirement issued by USCIS
- If you are in F-1 Status:
- All current/previous Forms I-20 (one copy each, pages 1 and 3)
- F-1 Optional Practical Training:
- All current/previous Forms I-20 (one copy each, front and back) and clear photocopy of Employment Authorization Document (EAD card) issued by USCIS for approved F-1 Optional Practical Training
- If you have family members who will extend their stay/change their immigration status along with you, be advised that a separate Form I-539 is required, with separate fee, to apply for change of status for family members. Please submit very clear, dark photocopies of I-94 cards (front and back), and photocopy of passport and entry visa stamps of each family member included in the application
- Filing fees for dependent spouse or children: who will file for an extension or change of their immigration status, there will be an additional filing fee of $370 with Form I-539. Checks should be made payable to "U.S. Department of Homeland Security". [NOTE: Separate checks required for employee H-1B petition fee ($325) and dependents application I-539 ($370)]
For all initial H-1B petitions, or any H-1B petitions that must be approved in 4 months or less, or urgent travel is required for the H-1B visa holder, it is advised that hiring departments will be required to pay the "Premium Processing Fee" in order to expedite the H-1B petition processing with U.S. Citizenship and Immigration Services (USCIS). Please feel free to contact our scholar advisors by email with any questions about the timing of the H-1B petition.
The Premium Processing Fee is $1,410 (effective October 1, 2018).
Information for the Departments
Departments may request through Brandeis Accounts Payable a check for the Premium Processing Fee. The check request for $1,410 should be made payable to "U.S. Department of Homeland Security", with an address of:
Premium Processing Service
USCIS – California Service Center
ATTN: CAP EXEMPT H-1B Processing Unit
24000 Avila Road, 2nd Floor, Room 2312
Laguna Niguel, CA 92677