H-1B Application: Required Forms and Documents
Once you have reviewed the H-1B application process and timeline, see below for all forms and documents required from both the hiring department and employee.
Required From the Hiring Department
- Letter of Support: Please print on department letterhead (see sample support letter - PDF)
Actual Wage Form (see fillable sample - PDF)
I-129 Export Control Compliance Certification (see fillable sample - PDF)
H-1B Anti-Fraud Fee: $500 (required from the employer) - check made payable to "U.S. Department of Homeland Security"
Fee not required for H-1B visa extensions
Filing Fee: $460 (effective Dec. 23, 2016) - check made payable to "U.S. Department of Homeland Security."
- Premium Processing Fee: $2,500. Please contact us to understand if this petition should be submitted with the premium processing service. You may contact us at email@example.com.
- Departments may request a check for the premium processing fee through Brandeis Accounts Payable. The check request for $2,500 should be made payable to "U.S. Department of Homeland Security", with an address of:
Premium Processing Service
USCIS – California Service Center
ATTN: CAP EXEMPT H-1B Processing Unit
24000 Avila Road, 2nd Floor, Room 2312
Laguna Niguel, CA 92677
Required From the Prospective/Continuing Employee
- A copy of your highest degree diploma, or letter from your university Registrar proving that you have the required degree.
- If your degree is not written in English, it must be accompanied by an original translation, signed by a qualified translator. This also applies to degrees written in Latin.
- If you earned your degree at an institution outside of the U.S., you must also have your degree certified by a credential evaluation service.
- A copy of your highest degree transcripts.
- A copy of most recent Form I-94 entry record:
- Electronic I-94 record; OR
- Paper Form I-94 card (small, white card, usually stapled into your passport) -- received if entered the U.S. prior to May 2013 or if you have entered the U.S. by a land-border crossing from Canada/Mexico. For the Paper Form I-94 card, please be sure to provide a very clear, dark photocopy of both the front AND back of the card clearly showing the date and port of entry
- Photocopy of passport identity (name, photo, date of birth) and validity (issue and current expiration dates) pages
- Photocopy of current U.S. Entry Visa Stamp (in passport)
- Copies of paystubs/payment records for at least the past 4 months of employment (if applicable) in your current visa status
- If you are transferring to Brandeis from a previous employer in H-1B status, you must also provide the following:
- Letter from your employer previous to Brandeis confirming the scheduled ending date of your employment with that employer
- Copies of paystubs/payment records for at least the past 4 months of employment
- If you are in H-1B Status: All current/previous Forms I-797, Notice of Approval of H-1B status (one copy, front and back)
- If you are in J-1 Status:
- All current/previous Forms DS-2019 (one copy each, front and back)
- If you have been subject to the J Exchange Visitor Visa two-year home residency requirement, please provide a copy of the Approval Notice for the I-612 Waiver of Home Residence Requirement issued by USCIS
- If you are in F-1 Status:
- All current/previous Forms I-20 (one copy each, pages 1 and 3)
- F-1 Optional Practical Training:
- All current/previous Forms I-20 (one copy each, front and back) and clear photocopy of Employment Authorization Document (EAD card) issued by USCIS for approved F-1 Optional Practical Training
If you are in the US and have a spouse or unmarried child under the age of 21 who will need dependent sponsorship, please submit the following, also detailed on the instructions for the I-539 Application to Extend/Change Nonimmigrant Status (Page 7):
- Completed I-539, Application to Extend/ Change Nonimmigrant Status. This will need to be signed in ink and completed from the perspective of the dependent (not the employee or scholar). Please note that an I-539a will need to be completed if there is more than one dependent and should be completed for each subsequent dependent.
- Check for $85 made out to US Department of Homeland Security for the biometrics fee (please be sure to sign the check)
- Check for $370 made out to US Department of Homeland Security for the application fee(please be sure to sign the check)
- Copy of marriage and/or birth/ adoption certificates
- Copy of passport
- Copy of visa
- Copy of I-94
- If in F-2 status, please include copies of all I-20s.
- If in J-2 status, please include copies of all DS-2019s and Employment Authorization Documents (if applicable).
- Any I-797s that are relevant to your dependent’s current immigration status (if applicable)
- For other statuses, please include other relevant documents
- Copy of scholar/ employee’s appointment letter
- Copy of paystubs belonging to employee/ scholar for the past 3 months.
- Please include any other documents that are relevant to your dependent’s situation.
As a courtesy, ISSO scholar advisors are happy to include dependent application for change or extension of status along with the H-1B petition. Please note that these applications are personal petitions and not reviewed by ISSO staff. If you require assistance, please let us know and we will provide you with a list of immigration attorneys in the area who you may work with.
Please contact the scholar advisor who is working on your H-1B petition to best decide how to deliver these documents to us. You can reach us at firstname.lastname@example.org.