Records Management

University Records Management (URM) assists in the management of records in all formats to meet legal and contractual requirements, to satisfy the operational needs and efficiency of the University, and to guide Brandeis employees, faculty, and students in proper record stewardship and retention practice.

URM provides managed off-site storage and retrieval, secure shredding, assistance with digitization of paper Brandeis records, and general records guidance. Please contact 781-736-8759 or, or visit the Records Management LibGuide for more information about these services.

Records: Any information, regardless of format or location, made or received in connection with Brandeis activity and documenting University functions, policies, decisions, procedures and research. Examples of records include student transcripts, invoices, reports, deeds of gift, research data and licensing agreements.

Records Management (RM): The responsible and consistent management of an institution’s records throughout their lifecycle (creation, use, preservation, destruction) using professional best practices, such as legal and regulatory compliance, and legitimate internal informational and operational needs.

Official Brandeis Records Retention Schedule

The Brandeis Records Retention Schedule consists of record categories, how long each category needs to be retained, and the recommended final disposition of the material. The length of retention is based on external laws and regulations, best practices, and legitimate business needs. The purpose of the schedule is to serve as a published policy and a guide for the Brandeis community's consistent record retention and destruction practices.

In order to ensure organizational and cost efficiency, it is important that non-permanent records are destroyed as soon as their retention periods expire. This policy is applicable to all departments of the University.