Marathons are periods during which clubs can request money. Each semester, A-Board holds a marathon to hear all requests for the following semester. To see the full marathon schedule, refer to this calendar. A-Board will release funding decisions promptly following the close of each marathon.
An appeals marathon will follow the release of funding decisions. Only requests which were fully denied, partially denied, or entered with errors may be appealed. Any appeals received after the close of the appeals marathon will not be considered.
If unexpected costs arise during the semester, Emergency Funding or a Funding Reallocation may be requested. Please see below for more info.
Regular Marathon Procedures
Allocation Board’s request process has three mandatory components which must be completed during a marathon period:
- Formal requests on SUMS
- Additional forms
- Marathon Training Sessions
The A-Board training slideshow contains a detailed guide and can be found here.
*This will be enforced at the desecration of A-Board, contingent on the availability of information needed by A-board to make a responsible decision.
Student Union Management System (SUMS)
Located at brandeisweb.com, SUMS is the financial management system used by the Allocations Board. Formal requests for funding, reimbursement and payments are submitted through this system. Requests must be made to the specifications of the A-Board as per the A-Board Training sessions.
A-Board has the right to add additional informational forms to best allocate funds to clubs. Currently, these are in the format of Google Forms. These forms are required for club allocation.
Marathon Training Sessions
Every club asking for allocations is required to have a representative attend a Marathon training session. These sessions will be before the Marathon period. During these trainings, clubs will learn about requesting on SUMS and submitting Google forms. Clubs will also be informed of A-Board policies.
Appeals Marathon Procedures
Only requests which were fully denied, partially denied, or entered with errors may be appealed. Any appeals received after the close of the appeals marathon will not be considered.
To appeal a request, representatives from a club must submit a Decision Appeals Form or attend an A-Board Office Hour during the appeals marathon. In that time, an A-Board member will hear arguments for the appeal and relay those to rest of A-Board. Clubs must also re-submit only requests that were marked incorrect in SUMS. Clubs will also be given the opportunity to submit Google forms that they failed to submit in the regular funding period.
Emergency Funding Procedures
To request Emergency Funding, clubs must submit the proper emergency funding form at least one week prior to the event/purchase.
The following emergency funding subsidies will be available:
Up to a 100% subsidy will be available for supplementary request which support events funded through marathon (e.g. unexpected Conference and Events costs).
Up to a 100% subsidy will be available for events that were not funded through marathon, and could not have been foreseen (e.g. a club gets invited to attend an event after marathon has passed).
Up to a 50% subsidy will be available for events that were not funded through marathon, and could have been foreseen (e.g. a club decides that they want to host a movie screening).
Funding allocated to either CES or Independent Contractor RA types cannot be reallocated to other RA types. Reallocations will not be granted from unspent funds at the end of a semester.
Emergency funding will only be provided to secured clubs that demonstrate financial need. This means that the club’s overall general grant is insufficient to cover their financial obligations. Secured Clubs will not be provided emergency funds preemptively if they do not constitute a need for those funds.
To request Emergency Funding, clubs must submit the proper emergency funding form at least two weeks prior to the event/purchase.
Emergency Funding will only be available for supplementary request which support events funded through marathon (e.g. unexpected Conference and Events costs).
Probationary Club Procedure
The Student Union Senate may grant probationary charters to student groups which assist newly formed clubs. A-Board may fund these new clubs up to $1000 per semester unless an exceptional need is demonstrated. All probationary clubs must make their requests in a probationary club marathon or the full semester marathon. One probationary marathon will be held in the first half of each semester. A-Board may require additional request information from probationary clubs. There will be no appeals for probationary club marathons.