Preparing Proposals

The Office of Research Administration (ORA) is the only institutional unit authorized to submit proposals (including those generated by the Office of Corporation and Foundation Relations) to external entities for financial support in the form of a contract, grant, or cooperative agreement and to commit the University in the event an award is made.

In order to ensure time for a thorough review, the Division of Science preaward group, the department, center, institute, or school grant administrator must submit to ORA a draft of the project summary and/or abstract (close enough to final form to allow for a comprehensive compliance review of the proposal), and a draft of the “business proposal,” consisting of all the administrative and financial components of the proposal, at least five business days before the proposal is to be submitted to the sponsor.  And then three business days prior to sponsor deadline, a complete, final version of the entire proposal, as well as a PAF with all required signatures must be submitted to ORA for final review. Read the Proposal Deadline Policy for more details.

The department, center, or institute is responsible for the preparation of research proposals under the direction of the department chair (or Center or Institute Director) and principal investigator who will oversee the planned project. Department and/or grant administrators should work closely with the principal investigator to prepare the proposal for submission to ORA and to obtain all of the necessary documents required for subsequent proposal review.

The Department Chair or Center and Institute Director is responsible for the review and endorsement of a proposal on a department, center, or institute level and is required to sign the project approval form.

Cost Sharing on Sponsored Projects requires approval by the Vice Provost for Research (see attachment E of the Project Approval Form).

ORA ensures adherence to all external and internal policies and procedures.