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On Campus Employment

On-campus employment covers jobs that are paid by Brandeis University. In addition to offices on the Brandeis campus, on-campus employment includes Java City, Aramark Dining Services and the Brandeis Bookstore. The Lemberg Children’s Center is NOT considered on-campus employment. F-1 and J-1 students can work up to 20 hours per week during the academic semester, and up to 40 hours a week during University vacation periods. Working more than 20 hours per week during the academic semester is a violation of visa status.

F-1 Students

Students on F-1 visas do not need written permission to work on-campus, but must be sure to work no more than 20 hours per week during the academic semester.

J-1 Students

Students on J-1 visas must obtain written permission from their program sponsors prior to beginning any work on campus. If you have a program sponsor other than Brandeis University, you will need to check with your sponsor to verify the number of hours per week that you are allowed to engage in on-campus employment. If you are working more than the prescribed hours, this could affect your stipend.

Ph.D. Students

If you are awarded a fellowship, you are eligible to apply for a social security number based on that fellowship. Fellowships are equivalent to 16 hours of employment, which means you can engage in four additional hours of employment per week either within your department, or in a job elsewhere on campus.

Tips for Finding a Job

Check out job opportunities on the Student Financial Services web site.

Go through the Brandeis University web site and get acquainted with the various offices and services on campus. You may find that you have prior work experience or particular skills which make you well-suited for employment within a particular department on campus.

Visit offices where you are interested in working. A résumé or curriculum vitae (CV) is helpful for most positions.

What Do I Need to Do to Start Working?

1. Once you are offered a position, if you do not already have a Social Security Number, your employer will need to complete and sign an “Intent to Hire” form, found on the Student Financial Services [insert web site link] web site. You should bring this form to the ISSO to create a Social Security letter (allow two business days). For additional information about social security numbers please see our SSN Frequently Asked Questions [insert link http://www.brandeis.edu/isso/SSNHowTo.html ] section.

2. To apply for the Social Security Number (SSN), please visit the SSA Office located at 50 Prospect St. Waltham, MA on Mondays-Friday, from 9-4 p.m. Their office is about a 15 minute walk from the ISSO.

Be sure to take the following documents with you when you visit the SSA:

• I-20/DS-2019
• Valid passport with visa & I-94 card
• Social Security Letter issued by the ISSO
• Intent to Hire Form
• J-1 sponsored students also need to bring their sponsor’s work authorization letter

3. It will take about a week to receive your social security card. After you receive your card, you will need to complete an I-9 Form to get into the Brandeis Payroll system.

Undergraduates, IBS, and Heller Students: I-9s for on-campus jobs are completed in Student Financial Services

GSAS Fellowships: I-9s are completed at the ISSO

Heller or IBS Fellowships: I-9s are completed with your department administrators

4. Student Financial Services will issue you an employment eligibility card and other applicable tax forms once you have completed the I-9 Form. For full details about required forms, please consult the Student Employment [insert link]web site.