2024-2025 Faculty Activity Report
Welcome to the Faculty Activity Report (FAR) website, which provides general information about the FAR process, including instructions on how to complete the 2024-2025 FAR in Workday.
A couple of years ago, we introduced a systems integration between ScholarWorks and the Workday FAR, which entailed the transfer of data from ScholarWorks to the "Scholarship" and "Awards, Honors and Fellowships" sections of the FAR. To enjoy the benefits of this development, we strongly recommend that your first step in completing the FAR is to visit your ScholarWorks profile to update these two sections so that they are pre-populated when you log in to your FAR. Updates will appear in the FAR once the daily systems integration has taken place.
Access the FAR in Workday
To access the Activity Report in Workday, use either of the following methods:
- You will receive an email from Workday notifying you that “A Task Awaits You” to complete the Faculty Activity Report. Click the link in the email, log into Workday, then simply click the orange 'Get Started' button.
- If you are already logged in to Workday, click the task in your Workday inbox, then click the orange 'Get Started' button.
An important note about Saving and "Timing Out"
Workday will time out after 20 minutes of inactivity. To avoid losing work, click the 'Save for Later' button if you will be away from the session for any length of time. The unfinished report will remain in your Workday inbox until you complete and submit it.
Activity Report Navigation
There are just three sections to navigate through the Faculty Activity Report in Workday. The Workday “Job Aid” (from 2022-2023) contains screen shots of each step.
1. Welcome to the 2024-2025 Faculty Activity Report
The majority of the Faculty Activity Report consists of the questions listed in this section. Simply scroll through to answer each question. You may type directly into the provided text boxes or cut and paste from another source except for certain boxes in the "Scholarship" and "Awards, Honors and Fellowships" sections, which will be pre-populated. You may download a copy of the questions, should you want to review and prepare your answers prior to completing the FAR in Workday.
Specific items of note as you complete the questions:
New This Year
- From this year, roles involving representation on Standing (Faculty Handbook) Committees, and/or as Faculty Representative to the Board of Trustees, will pre-populate the FAR. These Brandeis service roles will appear in FAR section "Service and Leadership to the University." The entries will migrate from Workday and are based on records maintained by Faculty Affairs, Provost's Office.
Continued from Previous Years
- Links to view data provided by the Registrar and the Office of Research Administration are embedded in the sections on instructional activities and grants, respectively. When clicked, each link will open a new browser tab where you can review your data. Use the browser tabs you have opened to toggle between the data and back to activity report screen to comment as needed, and continue your report.
Recommended Sequence for completing FAR
As a first step to completing the FAR, faculty should visit ScholarWorks to make updates to the "Scholarship" and "Honors" sections:- ScholarWorks "Scholarship" Section
Faculty may add scholarship entries in ScholarWorks themselves; to edit or delete existing entries, you should contact librarypublishing@brandeis.edu and requested changes will be made on your behalf. The scholarship that will migrate will be scholarship/creative work published, performed, exhibited etc during the FAR reporting period. - ScholarWorks "Honors" Section
Faculty may add, edit or delete entries in this section themselves. However, to ensure that relevant entries for the FAR reporting period migrate as part of the daily systems integration, they will need to include a date expressed in a specific format: - A single date - for example, date awarded - should include both month and year (MM/YYYY);
- A date range - for example, a fellowship that runs from 2023-2025 – will need to include all years and should be expressed as 2023-2024-2025.
- A User Guide is available for reference (see Honors under the "About" section).
It may take up to 24 hours for any changes made in ScholarWorks to be reflected in your Workday FAR. Deleted entries may take longer to update than added or edited entries; edits made over the weekend may not appear until the following Monday.
You do not need to complete your activity report in a single sitting. Click “Save for Later” at the bottom of your screen so you can pick up where you left off when you return. The link to the report will remain in your Workday inbox.
2. Upload a Current CV
Upload your CV by selecting the file or dragging and dropping a file into the open box. Click "Next".
3. Review and Submit
Please review your answers carefully before clicking the “Submit” button. You will not be able to edit your report after it is submitted. To make a change before you submit, simply go back to the “Welcome to the 2024-2025 Faculty Activity Report" section via the left navigation menu, and scroll through to edit your answers. When you have completed your changes and are ready to submit, return to “Review and Submit” via the left navigation menu. You may also “Save for Later” if you are not quite ready to submit, and the report will remain in your Workday inbox until you submit it.
Once you click "Submit," the activity report is locked, and the final report is shared with your department or program head and Dean’s Office. You will receive a confirmation email that will include a PDF of your final report.
Activity Reports are due by April 2, 2025 (Wednesday).
Help/Support
Questions related to editing or deleting the content imported from ScholarWorks (for the "Scholarship" and "Honors" sections of your activity report) should be emailed to librarypublishing@brandeis.edu.
For remaining content or deadlines questions, please contact Lorna Laurent.
For technical questions, the Helpdesk may be reached at help@brandeis.edu.